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Course, Programme and Department pages

• Course section page
• Course section elements
• Joint section page
• Course page
• Programme page
• Department page
• Student view
  • Student's course page
  • Student's programme page
• Copy existing function
• Restore deleted functions
• Examination registration
• Display as student
• Course/Programme information
• Flexible menus

Course section page

Every course section has its own page. Shown here are all the functions displayed on the student's course page, including functions available for the course and the department the course section belongs to. Functions added to a course section are shown only to students in that course section.

The course section starting page contains:

• Information on whether the course section is part of a joint section.
• Current messages. The course section shows all messages with the status Portal or Portal and public and have current date and time limits. Note that departmental messages are not shown for each course section for administrators but rather on the Starting page in the Portal, whereas the student sees them on his/her course page.
• Important course dates
• Latest course events
• Activated functions

Via the course section starting page, it is posslible to:

• Add and edit course information
• Add new functions
• Add examination registration
• Copy functions
• Create flexible menu
• Display as student
• Restore deleted functions via the recycle bin

Function for a course section can only be set up by a department or course section administrator.

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Course section elements

Up until Uppdok closed, a department administrator could choose to create section elements for a specific course section in the Student Portal. With New Ladok, this is no longer possible. Course section elements that has already been activated on course sections for autumn 2018 is still available (but if you remove them you cannot get them back).

Each course section element has its own page, comparable to a course section. Here the administrator can add or remove functions related to this course section element. Course Registration (CR) and Examination Registration (ER) cannot be added to the course section element.

Functions added to a course section element are shown only on the course section element start page in the administrator interface, not on the course section starting page.

In the overview you can choose to show or hide course section elements if required. They are visible directly under the course section and they do not have application codes (since they are just a part of a course section).

Adding a function to a Course section element

Adding a function to a course section element is done in the same way as adding functions to course sections.

Note: Functions tied to a course section element will be shown only when that course section element has been selected in the menu. Functions tied to department/course/course section are also displayed for the course section element. A function, such as a Document collection, for a course section does not need to be uploaded for the course section element, it is already displayed.

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Course page

Each course has a course page. A course page shows the functions that have been set up for the course. These functions are shown to students in all of the course sections of the course. A student never sees this page but rather gets information from the course via her/his course page.

The course starting page contains:

• Current messages. For the course are shown only messages that exist on a course bulletin board that have the status Portal or Portal and public and have current date and time limits;
• Link for changing image
• Links for adding new functions
• Link for coping functions
• Recycle bin
• Functions

Only departmental administrators or course section administrator can set up functions for a course.

Department page

Every department has a department page. A department page shows the functions that have been set up for the department. These functions are shown for all of the department's course sections. A student never sees a department page but rather gets information from the department via his/her course page.

The department starting page contains:

• Current messages. On a department page are shown only messages that are posted on a department bulletin board that have the status Portal or Portal and public and have current date and time limits;
• Link for changing image
• Links for adding new functions
• Link for coping functions
• Recycle bin
• Functions

Only a departmental administrator can set up functions for a course.

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Programme

Each programme and programme specialization has its own page. A programme page shows the functions set up for the programme, and the programme specialization page shows the specialization functions. Functions for the programme reach all students on a programme regardless of specialization. Functions for a specialization reach students in the specialization. Note that if the programme has specializations but no specialization requirements, the administrator can select the specialization "blank” to reach students who are studying with no specific specialization.

The programme/specialization starting page contains:

• Current messages. On a programme page are shown only messages posted on a programme bulletin board, and on a programme specialization page are shown only messages posted on a bulletin board for that specialization. Messages are only shown if they have the status Portal or Portal and public and have current date and time limits
• Link for adding programme information
• Link to student page
• Link for changing image
• The link Programme specializations
• The link Admitted students
• Links for adding new functions
• Link for coping functions
• Recycle bin
• Functions

Prepared functions appear in the menu. You can choose to see the menu as a student.

Programme administrator(s) set up new functions for a programme/specialization.

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The student's view

The student's course page

The course starting page shows all messages from the department, course, course section, and joint sections where applicable. It also offers the Sign up here heading with all the relevant student registration opportunities.

A course starting page also shows information about the department with a link to the department's home page. This information is retrieved from the catalogue database Akka.

The course page menu always displays a participants list and links to the library and a syllabus with course literature. Functions added by the administrator are also shown in the menu.

The student's programme page

Programme students have a programme page. Their starting page shows messages posted programme and programme specialization via bulletin boards.

The student's programme page have links to their admitted and or registered courses within the programme/specialization, sorted by admitted/ongoing/incomplete/completed.

The programme page menu contains links to the programme statement and curriculum. This programme starting page also provide the student adviser contact information available from Selma.

Moreover the menu displays functions added by the programme administrator. Programme functions are shown to students in all programme specializations, whilst the programme specialization functions are only displayed to the specific specialization students.

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Copy existing function

In the Student Portal you can create a copy of an existing function, such as a Document collection or a web page. This can be useful if you have functions you wish to reuse or only copy in part.

Copy a function

1. Open the course, programme, etc. you want to copy the function to.
2. Click on the link “Copy existing function” in the left menu.
3. When you have clicked on the link, you will see a list of the course sections/departments/programmes you can copy functions from (what is shown depends on where you are copying from).
4. Select the department and semester, if applicable, and click on “Update”.
5. Then click on the name of the course section, programme, etc. you want to copy the function from.
6. Now the “Select function to copy” page will be displayed.
7. Mark which functions you want to copy and click on the button “Copy”.
8. When the functions have been copied, they will be shown in the menu, with a (D) for draft. Also, a confirmation page will be shown with a list of the functions copied.
   

Please note: Once copied all functions have a “draft” status. Open the function and select “Edit” to change this status. Certain functions will require more information, since everything cannot be copied.

Restore deleted functions

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

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Examination registration

Student Portal’s new service for examination registration supports anonymity from registration through result reporting.

Examination registrations are shown under the tab Education > Compilation of > Examination registrations and under the link Examination registrations on the respective course and course section page.

Logged-in students see their examination registrations via My Studies > Examination registrations.

A new examination registration is entered via a course or a course section and can only be used for courses that have an examination code.

More information about Examination registration is available under the Help tab.

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Display as student

A logged-in administrator/teacher can choose to see Student Portal from a student perspective. In that case, the course section page at hand and other parts of Student Portal will be displayed as seen by a fictitious student.

The following display options are possible:

• Registered student
• Student admitted
• Non-logged-in student

To open Display as student

1. Select which course section the student is to be registered/admitted for by opening the start page of the course section.
2. Click on the button Display as student (directly under the name of the course).
3. The window Display as student shows information about which course section has been selected and that the student is registered for the course.  
4. Via Settings it is possible to change the group the student belongs to and to change the display option registered to admitted or non-logged-in student.

Please note that the student is only registered/admitted for one course at a time. The administrator can switch to another course section by returning to administrator view (closing student view), selecting a new course section, and clicking on Display as student.

Display as student: Joint section

To view a joint section from a student perspective you must open Display as student via any of the course sections involved. You can also see what it looks like for a student belonging to a joint section group by selection the group via Settings.

Settings for student view

Via Settings it is possible to select whether the student is to be registered, admitted, or not logged in.

Next to the alternative Registered student it is possible to select which group the fictitious student is to belong to (if the course section selected has groups). A student in a group sees functions that have been restricted to the selected group as well as functions without group restriction.

Tip: Switch type of student while you are on the start page of the course section. If you are on a page that is only displayed to a registered student and try to switch to a admitted student (or the reverse) an error message will appear, because you are not authorized to see that page.

Always click on Update to activate the new settings.

To close student view

Click on the button Close student view in the upper right-hand corner of the window Display as student to return to administrator view.

Functions and services

Display as student provides a picture of what Student Portal looks like to a fictitious student. As a fictitious student you cannot see content that is personal and related to a certain student – which in turn affects the content of certain functions. Since the fictitious student lacks any registration in Uppdok, services that are dependent on such information will be affected. Information about what is affected is shown in connection with the respective service and function.

Please note that:

• The Send email button on the list of participants for a course is not visible to a fictitious student even though it is displayed to a registered student.
• The My profile tab is not displayed at all since the fictitious student has no personal information.
• The News and Webmail tabs display content relating to the logged-in administrator, but logged-in students see the same tabs.
• The Start tab: major parts of the content are personal and cannot be displayed for a fictitious student.

• The Discussion forum function cannot be displayed from a student perspective. On the other hand, it is possible to preview a forum via the administrator view, as they are very similar. The only difference between the views is that students do not see the icons for deleting a subject and a comment. Nor can students choose to label a subject they create a subject – something the administrator can do.

Course- joint section- and programme information

Administrators and teachers can add content to the course section page, joint section page and programme page. For example it is possible to insert links, images and videos, which then appears on the current page.

Note that the information will be shown publicly, ie without login.

Add course information / course section / programme information

1. Open the course section page / joint section page / programme page
2. Click on the Add course information / Add joint section information / Add programme informaton button
3. Enter information in Swedish in the upper editor and information in English in the lower editor
4. Click on Save

If you add joint section information, the content will be shown on the start page of each respective course section included in the joint section. If there is course section information on the course section page, the joint section information will be shown above the course section information.

Tip: If you want to see what the page looks like to students, click on the Display as student button under the course name.

Add content

You enter tables, lists, links, images, videos via the editor’s icons.

Tip: It’s possible to enlarge the editor by clicking on the Maximize icon or by dragging the lower right-hand corner of the editor.

Add and edit text

1. Select the text you want to edit.
2. Use available icons to change the appearance of the text.
3. Click on Save.

Please note: If you are copying text from Word, use the icon Copy content from Word.

Inserting links to documents

You can upload various kinds of documents to the page that you can then create links to. It may be easier to link to a file in a Document collection.

If you have a document on your computer, you can upload it to the page. Bear in mind that it should not be too heavy.

1. Click on the Insert link icon.
2. Click on the Browse server icon.
3. The web page’s file library will be displayed.
4. Click on the Upload file button. Select the document on your computer. Select multiple files if you want to upload several at once. Permissible file formats are pdf, zip, doc, docx, ppt, pptx, txt, xls, xlsx, odt.
5. The uploaded document will be shown in the file library.
6. Click on the document.
7. Click on OK.

Insert link

1. Select the name of the link.
2. Click on the icon Insert link.
3. Fill in the address in the field for the link address (url) and click on OK.
4. Click on Save.

Insert image

If you have an image on your computer, you can upload it to the web page. Bear in mind that it should not be too heavy.

1. Click on the Insert image icon.
2. Click on the Browse server icon.
3. The web page’s file library will be displayed.
4. Click on the Upload file button. Select the image on your computer. Select multiple images if you want to upload several at once. Permissible file formats for images are gif, png, jpeg and svg (max 15 mb).
5. The uploaded image will be shown in the file library.
6. Click on the image.
7. Enter alternative text, size and justification.
8. Click on OK.

Double-click on an inserted image if you want to change its properties.

To remove an image you have inserted on the page, select it and click on Enter.

If you also want to remove it from the file library for the page, first open the file library. Then right-click on the image and select Delete.

Insert math

1. Click on the icon Insert math.
2. Write your TeX in the text area.
3. Click on OK.

Insert Flash

Flash is often used to add animation and interactivity to web pages. Please note that the user must have the plug-in "Adobe Flash Player” to view a flashmovie (swf).

1. Use the cursor to place the Flash where desired.
2. Click on the icon Insert Flash.
3. The web page’s file library will be displayed.
4. Click on the Upload file button. Select flash (swf) on your computer. Select multiple images if you want to upload several at once (max 15 mb).
5. The uploaded file will be shown in the file library.
6. Click on the flashmovie.
7. Enter size.
8. Click on OK.

Insert video

1. Use the cursor to place the video where desired.
2. Click on the icon Insert video
3. The web page’s file library will be displayed.
4. Click on the Upload file button. Select the video on your computer. Select multiple images if you want to upload several at once. Permissible file formats for videos are mp4v, mpg, mpeg, ogv, mp4 (max 15 mb).
5. The uploaded videos will be shown in the file library.
6. Click on the video.
7. Enter size.
8. Click on OK.

Insert audio

1. Use the cursor to place the sound where desired.
2. Click on the icon Insert audio.
3. The web page’s file library will be displayed.
4. Click on the Upload file button. Select the video on your computer. Select multiple images if you want to upload several at once. Permissible file formats for videos are mp4a, mp3, oga, mp4 (max 15 mb).
5. The uploaded videos will be shown in the file library.
6. Click on the video.
7. Enter size.
8. Click on OK.

File library

A web page can contain documents, images, videos, and audio files. All uploaded files are gathered in the file library for the web page. Open the file library by clicking on Insert image/link/video/audio > Browse server.

The file library always includes a main folder, but you can create folders of your own.

Create folder

1. Open the file library
2. Right-click on the main folder and select New folder.
3. Enter a name.
4. Click on OK.

Change name of folder

1. Open the file library.
2. Right-click on the folder and select Rename.
3. Enter a new name.
4. Click on OK.

Delete folder

1. Open the file library.
2. Right-click on the folder and select Delete.
3. Click on OK.

Change name of file

1. Open the file library.
2. Right-click on the file and select Rename.
3. Enter a new name.
4. Click on OK.

Delete file

1. Open the file library.
2. Right-click on the file and select Delete.
3. Click on OK.

Download file

1. Open the file library.
2. Right-click on the file and select Download.
3. Click on OK.

Content in Swedish/English

The web page editor has two tabs – one for Swedish and one for English. To create content in English, click on the English tab (and vice versa). All information included there will be shown once the user has selected English as the language for Student Portal.

If you haven’t entered any content in English, the Swedish content will be shown.

You can test what is displayed on the page yourself by switching languages in Student Portal.

Edit course / course section / programme information

1. Click on the Edit course information / Edit joint section information / Edit programme informaton button
2. Change the content on the page
3. Click on Save

Delete course/course section/programme information

1. Click on the Edit course information / Edit joint section information / Edit programme informaton button
2. Click on the Delte button
3. Click on Save

Flexible menus

Via a flexible menu teachers and administrators can create a menu structure consisting of menu blocks and functions in any order. In this way the menu can mirror the structure and instructional flow of the course.

If the flexible menu is not activated for a course section or programme, all functions are shown in alphabetical order and grouped by function in set menu blocks – a so-called classic menu.

Feel free to try out the flexible menus in the Student Portal demo environment, see the tab Help > Try Student Portal.

Bear in mind that:

• Nothing is saved automatically. Remember to click on Save often.

Activating a flexible menu

It is possible to activate a flexible menu for course sections, course sections components, programmes and departments.

1. Open the relevant course section, programme or department page,
2. Click on Edit menu (under the trash bin in the menu)
3. The buttons Save, Cancel, Create block and Show icons will then appear. If the menu already has functions, these too will be shown.
4. Click on Save to activate the menu.
   If you do not want to activate the menu, click on Cancel.
5. Click on Delete if you no longer want a flexible menu but want to return to the classic menu. This means that the functions are left but grouped in fixed menu blocks in alphabetical order. Please note that the action can not be undone.

Once a flexible menu has been activated, new functions wind up at the bottom of the list of freestanding functions – that is, above any menu blocks. Thereafter the teacher/administrator can move them anywhere in the menu.

Flexible menu for joint course sections

If you activate a flexible menu for a joint course section, it will be displayed only to teachers and administrators (since students never see the joint course section page). To make it visible to students, you need to copy the menu structure to the course sections that are included in the joint course section.

Here’s what you do:

1. Set up all the functions that are to be shared in the joint course section.
2. Activate flexible menu on the joint course section page.
3. Create the menu structure you prefer and save the menu.
4. Open one of the course sections included in the joint course section.
5. Click on Copy existing function in the menu.
6. In the list that appears, choose the joint course section where you activated the flexible menu.
7. Mark "Copy menu" (you don’t need to select the functions) and select "Copy".
8. Now all the functions for the joint course section will be shown above the new menu blocks that are blank.
9. Click on "Edit menu" and place each function in the right menu block. Don’t forget to save the menu.
10. That’s all. If the joint course section contains more course sections, repeat steps 8 – 10 for these course sections.

Moving functions

Functions in the menu can be moved up and down within and between menu blocks, as well as sideways. This makes it possible to create a clear menu structure.

Moving functions in the menu structure

It is possible to move a function within a menu block or between menu blocks. You can also move a function so it is placed above the menu blocks.

1. Click on Edit menu.
2. Drag and drop the function anywhere you want.
3. Click on Save.

Moving functions sideways

1. Click on Edit menu.
2. Click on the icon for right or left indent to the far right of the function.
3. Click on Save.

Icons in the menu

You can choose whether or not to have icons for menu options.

1. Click on Edit menu.
2. Click on Show icons/Hide icons.
3. Click on Save.

Menu blocks

Each menu block has a mini-menu for editing the menu block. With this you can change the name, change the colour, move and delete the menu block. Remember to save your changes when you are finished. Please note, it is not possible to create blocks at the department level.

Creating menu blocks

1. Click on Edit menu.
2. Click on Create menu block.
3. A menu block will be shown with the name Menu block.
4. Click on the menu icon on the far right and select Change name.
5. Enter a name in Swedish and in English and click on OK (in some browsers you need to double-click on the OK button).
6. Click on Save.

Changing the name of menu blocks

1. Click on Edit menu.
2. Click on the menu icon for the menu block and select Change name.
3. Enter a name in Swedish and in English and click on OK (in some browsers you need to double-click on the OK button).
4. Click on Save.

Changing the colour of a menu block

1. Click on Edit menu.
2. Click on the menu icon for the menu block.
3. Click on Select colour and choose a colour.
4. Click on Save.

Moving menu blocks

Menu blocks can be moved. You do this by dragging and dropping them anywhere or by clicking on Move up/Move down in the mini-menu for the menu block.

Removing a menu block

1. Click on the menu icon on the far right of the menu block.
2. Select Remove.
3. The whole menu block will disappear.
4. The functions that existed in the menu block will automatically be moved to the course section’s freestanding functions that do not belong to a menu block.
5. Click on Save.

New functions

When a flexible menu is used, new functions wind up at the bottom of the list of freestanding functions – that is, above any menu blocks. Thereafter the teacher/administrator can move them anywhere in the menu.
If a classic menu is being used, the function winds up in the function’s menu block and is arranged in alphabetical order.

Functions for joint sections

Functions for joint sections automatically wind up in the list above freestanding functions for the course sections that are included in joint sections and have a flexible menu. The teacher/administrator can then move them anywhere in the menu.

Please note that it is not possible to create menu blocks and move functions on a joint section; this always needs to be done for each respective course section.

Functions at the course level

Functions at the course level always wind up automatically on the list of freestanding functions on course sections that have a flexible menu. The teacher/administrator can then move them anywhere in the menu.  

Functions at the departmental level

All functions at the departmental level are shown at the bottom of the menu under the menu block Information from the Department. This menu structure can only be edited at the department by a department administrator.
It is possible to activate the menu at the departmental level and move functions up and down and sideways to create a clearer menu structure, which will then be shown on the respective course section pages. On the other hand, it is not possible to create menu blocks or change the name of the menu block Information from the Department. Nor is it possible to copy a menu structure between different departments.
It is possible to choose to display icons in the menu on the department page. This only goes for administrators – if the icons are to be visible to students, this option must be selected on the respective course section pages.

Copying a menu structure

It is possible to copy a menu structure (with or without functions) from one course section to another. Please note that it is only possible a menu structure from a course section that has a flexible menu to a course section that does not have a flexible menu.

If, for example, you have activated a flexible menu for the course section English A, spring 2014 and want to use the same menu structure for English A, autumn 2014, you can do so as long as you have not activated a flexible menu for the autumn course section, as it is impossible to have two flexible menus at the same time. This applies only to copying a menu structure. It is always possible to copy functions, regardless of what type of menu the course section has.

1. Open a course section that does not have a flexible menu activated.
2. Click on Copy existing function.
3. From the list of course sections shown, select a course section that has a flexible menu.
4. Check the box Copy menu that is shown under the Menu heading (above Functions)
5. If you also want to copy functions, select them from the list of functions. Functions that are included in a menu block will retain their places.
6. Click on Copy.
7. Confirm the copying.
8. You will now see the menu blocks and any selected functions on the course section page.

Functions on another level do not retain their places in the menu but rather wind up at the bottom of the list of freestanding functions. Thereafter the teacher/administrator can move them any where in the menu. This applies to functions at the course level that are inherited down to the course section level and functions at the programme level that are inherited down to the programme specialisation level.

It is now possible to remove the flexible menu and return to the classic menu. Please note: This action can not be undone and the entire menu structure will disappear. Feel free to try out the flexible menus in the Student Portal demo environment, see the tab Help > Try Student Portal.