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Help in the Student Portal

Help

Student Portal is a system for learning and study administration that is used by students, teachers, and administrators at Uppsala University. What help texts are displayed depends on whether you are logged in or not and whether you are a student or an employee.

Support for students

Contact Service desk if you need help with Student Portal, student account etc. Please note! Contact responsible departments for questions about courses and schedules.

Telephone: 018–471 44 00
Email: helpdesk@uu.se

Support for employees

Telephone: 018-471 44 00
Email: support-elarande@uadm.uu.se

Service interruptions 2017

Occasionally, the Student Portal or any of the systems it communicates with may be unavailable due to maintenance. Information on planned outages or emergency breakdowns can be found on the Student Portal start page.

Student Portal will be updated:

  • March 15

 

Connection to SELMA and Uppdok

The Student Portal collects and compiles information from several other systems at the university. Problems may be due to broader system outside the Portal's control or area of responsibility.

Contact your department's SELMA contact person if you encounter any of the following:

  • The course/course section does not appear in the Student Portal;
  • The course syllabus or course literature does not appear;
  • The curriculum or programme statement for the programme does not appear; and/or
  • Contact information for the programme does not appear.

Contact the person in charge of Uppdok at your department if you have any problems with any of the following:

  • The student does not appear on the list of participants;
  • There are too many students on the list of participants;
  • The results list from Uppdok does not appear in the portal; and
  • The examination code cannot be selected/does not appear when an examination event is activated.

Log off

The Student Portal gathers many functions under one roof. When you click on Log off in the portal, you may still be logged on to a service like Web mail. Remember to Close browser window to be certain that you are logged off of all services.

About the Student Portal

The Student Portal facilitates teaching, administration and communication for students, teachers and course administrators.

Student services

Through its contact with other central systems, the Student Portal is able to offer every active student a basic selection of services, such as course- and programme pages, study results and schedule. Students can also request transcripts and change address.

Functions

In addition to these student services, teachers and course administrators can choose to make use of the Student Portal's various functions, e.g., web registration, examination notifications, discussion forums, web pages and course evaluations. These are displayed on programme and course pages, see Functions in the menu.

Spread information to different groups of students

The Student Portal make it very easy to communicate with students. An administrator can, depending on her role, choose to direct the function/information to:

  • All students at the department
  • Students admitted to a certain program/specialization
  • Students registered for a course regardless of course section
  • Students in a certain course section
  • Students taking a course jointly
  • Groups within a course section

Courses and guidance

Courses available for all employees:

We will gladly come to your department and keep a course or information on the Student Portal. Please contact info-elarande@uadm.uu.se.

Open workshop every Wednesday

Every Wednesday between 2.00 and 4.00 p.m. you can try out your ideas on educational developers and receive guidance in the University’s system concerning the field of learning. Please mail support-elarande@uadm.uu.se in advance if you have a specific problem.

Place: The experimental classroom (10:203), Campus Blåsenhus, von Kraemers allé 1A.

Welcome!

The Student Portal facilitates teaching, administration and communication for students, teachers and course administrators.

Tips and guides

The question mark in the upper right corner of a page shows that there is a help text available for the specific function. Click on the icon to get to the help text. Click on the icon again when you wish to leave the help text and return to the function.

Some functions in the portal may contain a lot of information. Maximising the window enables a better display. Click on the maximize icon in the upper right corner to do so.

Guides (pdf)

The guides are only available in Swedish:

Films about Student Portal

All help texts available in the Portal are also compiled in a manual.

 

Language and accessibility

Students and administrators can choose a language for the Student Portal (Swedish/English). All course names, menus, common headings, etc. in the portal are available in English.

All input fields in the portal are available in Swedish and English. Note that if no text is available in one of the languages, the text entered for the other language will be shown.

Accessibility

The Student Portal strives to comply with the E-delegation´s guidelines for web development and the standards laid down by the World Wide Web Consortium (W3C).

Read aloud

The Student Portal offers Read aloud service for users who wish to listen to the contents. Activate the service by clicking the Read aloud button on the right of the main menu.

Larger text

All text can be made larger or smaller. Go to View in the browser window and select Text size or Increase text size.

Student Portal Quick commands

You can reach all the tabs in the Student Portal using quick commands on the keyboard.

Quick commands:

Alt + 2 = Go directly to text content
Alt + s = Start page
Alt + u = My studies / Education
Alt + k = Schedule
Alt + h = Help
Alt + L = Read aloud

Some browsers require the use of other keys as well as the letter keys. In Firefox Alt+Shift+letter must be used, and Internet Explorer requires Alt+letter+Enter. Mac environments use cmd+letter. Please note that the quick-command for web mail (Cmd + w) doesn´t work on Mac becuse it closes the window.

Accessible pdf's

The Student Portal recommends that all teachers, adminstrators, and students uploading content using the pdf's format should make it accessible to the visually impaired. This is done by using the format templates in the word processing programme. Take care to mark up headings as headings and text as text before you save the document as a pdf. Remember also that scanned texts cannot be

If you have any ideas about how the accessibility of the Student Portal can be improved, please contact support-elarande@uadm.uu.se.

Thanks to

The Tango Desktop Project for all the icons used in the The Student Portal.

 

Spellchecking and Text-to-speech Programs

As a student att Uppsala University you have access to Spellchecking and Text-to-speech Programs.

Download Spellchecking Programs

Students at Uppsala University can download spellchecking tools. They are available both for PC and Mac.

Stava Rex is a tool that can help you to correct your spelling and grammar mistakes in Swedish texts. It is developed for persons with dyslexia but can be useful for everyone who wants some extra support. SpellRight is a tool for English texts.

You can find a video on YouTube that shows how Stava Rex and SpellRight works.

Download Stava Rex and SpellRight on https://dl.oribisoftware.com/auth/login
Username: anv_uppsalauniversitetet
Password: bXxrCN44

Download Text-to-speech Program

TorTalk is an easy to use reading tool that can read out all kinds of text from paper and screen. It works for all ebooks, locked PDF files and text within scanned images. For those with dyslexia or other reading difficulties, a text-to-speech program like TorTalk make a big difference in everyday life.

TorTalk for Windows

Download TorTalk for Windows,
www.tortalk.se/tortalkdownload/
Use the following licence code to activate the program:
T8E2Y-LDY4S-PYQEP-HGR5W-56U4L-5YE54

Here you can download voices and languages for Windows,
www.tortalk.se/en/languages/
Here you find short videos on how to install and use the program,
www.tortalk.se/en/our-products/tortalk-windows/

TorTalk for Mac
Download TorTalk for Mac,
www.tortalk.se/tortalkmacdownload
Use the following licence code to activate the program:
AXJZ0-H0H00-TUC8V-W8Y3G-311RF-M8858-NNMFFEAF

Here you can download voices and languages for Mac,
www.tortalk.se/en/languages/
Here you find short videos on how to install and use the program,
www.tortalk.se/en/our-products/tortalk-mac/

Authorization and roles

In order for an employee to log on and work in the Student Portal she/he must have authorization to do so.

Student Portal authorization applications must be signed by the head of the department. It is possible to have one or more roles at the Department. Administrator status will determine what the logged-on user can do and is described in detail on page 2 in the User authorization form for the Student Portal (pdf)

An employee who is authorized at more than one department, but with different roles at each department have access to varying functionality depending on at which department he/she is working with in the portal at the time. 

The authorization is administrated by the university's central authorization system, AKKA.

My authorizations

As an employee, you can always click on your name at the top right corner to see your roles at the department.

Authorisation tab

Listed here is everyone at the department who is authorised to work in Student Portal, with information about what roles each individual has.

Authorisation per course section

It is possible to limit an employee’s authorization to individual course sections. This can be useful when a teacher, assistant or visiting lecturer is only to be given access to one or more course sections instead of all courses at the department.

If a student is to help out with a course, you can create an external account for the student and then add authorization for the external account to the course in question.

Authorizations per course section are administered by an authorization administrator at the department – an authorization that in turn must be approved by the head of department. See the User authorization form (pdf)

Please note: if an employee who is authorized to work with all course sections at a department is to work with only a few course sections, the authorization for the whole institution must be revoked. In such cases, the head of department or the equivalent must contact Support.

Add authorization per course section

  1. Click on the Authorization tab.
  2. Click on the button Add limited authorization (only visble to authorization administrators).
  3. Search for the person the limitation shall apply to.
  4. Select role(s).
  5. Select course sections.
  6. Click on Save.

Click on the link Remove next to the course section to remove the authorization.

External accounts in Student Portal

An individual with an external account can be authorised to work as a teacher or administrator in Student Portal (this authorisation can be limited to one or a few course sections if you wish). It is also possible to add participants with an external account for in-house training sessions. External accounts are created in AKKA by IT Service desk.

Students

Students with student accounts can log on to the Student Portal via studentportalen.uu.se.

Student account is activated via www.uu.se/konto

Roles for students

  • Admitted students with student account
  • Registered students with student account

Development

There are many suggestions for improvements and new functions. Not everything can be dealt with immediately, but all ideas are taken up and discussed.

Submit suggestions and ideas

Please note that changes in the surrounding world affect the pace of development for Student Portal. When changes are effected in other systems, Student Portal also needs to be adapted, and this goes before the development of new features.

Ongoing work

We are now working with:

  • Programme pages

Release notes

The following updates were added and improved the following functionality in the Student Portal:

News October 12, 2016:

  • Add the same function in several places
    You can now add or remove for example course sections or programmes to functions added in several places
  • Improvements in Bulletin boards and messages
    A simple editor has been added to the messages. You can also push messages to the top of the list of messages.
  • Progress and report for result list
    If a failing grade has been reported via result list an open padlock in the progress now indicates that a passing grade can be submitted.
  • Flexible menu on programmes and program specialization
    If the program page has a flexible menu it will automatically show in all program specializations.
  • New layout on course, program and department pages

News May 25, 2016

  • Chat - new function
    A chat can be used when students and teachers want to send quick messages to each other. Many teachers choose to use a chat to answer students' questions online. A chat can also be used as a tool for seminars when students and teachers discuss a particular topic.
  • Degree Application: improvments
  • File area changes name to Content Folder and Web page changes name to Content page
  • Forwarding your email: improvments
  • Report results via Progress on Joint course sections (only for a few departments)
  • Help via pop-up window
  • Wiki - new function
    Via a wiki students and teachers can work on one and the same document. Wikis are especially useful for group work and collaborative learning. As a teacher you can also monitor your students’ work and provide continuous feedback via the wiki’s Comment function.

News Mars 9, 2016

  • Enhanced viewing and sorting of overviews
    You can choose which columns you want to see in the Course section overview. Selectable columns are functions, course code, application code, weeks and credits. The selection is made via Display of columns next to the selection of department and semester. To sort the contents of the table, click on the column headings.
  • Copy course and program information
    It is now possible to copy the course and program information from one course section / program to another. The copying works the same way as when copying functions and flexible menu.
  • My Services for students
    The tab My services is available for students and contains information about Library services and the print and copying system Korint.
  • Extended information about the programme curriculum
    The program overview now retrieves program periods, credits and comprehensive information from the course catalog Selma.
  • Older version of Test folder function is removed
    Due to technical reasons, the function Test Folder has been replaced with a newer version. Tests, results and question banks in the older version are no longer available in the Student Portal. See guide about the new version of Test Folder (pdf)
  • Other improvements
    • Code lists with examination registrations are now sent to the Campus Gotland
    • Clearer information about examination registration for students

News December 9, 2015

  • Degree Application
    Students can apply for their first-cycle qualification via the service Degree Application under My studies.
  • New Test folder replaces existing Test folder
    The option of publishing tests in the existing Test folder is switched off and a newer version of Test folder is launched. The two functions will exist side by side for a few months. More information regarding support and timetable can be found here.
  • Improvement Topic selection
    It is now possible to have a topic selection based on students choosing topics individually instead of choosing group and topic.
  • The Student portal and mobile devices
    Improvements to the interface on mobile devices.

News October 7, 2015

  • Reset to classic menu
    Now you can remove a flexible menu on course and programme pages. The menu will reset to classic menu and all functions will be sorted by functions.
  • Search in help text
    A simple search is now available to help navigate in the extensive manual. Search for one or more words in succession.
  • Programme director list
    It is now possible to create a programme director list on a programme page. Programme directors added on a programme director list will get shortcuts to the programme page via the start page and students will get more information.
  • Report results via Progress on Joint course sections (pilot study)
    Two departments (Informatics and Media and Information Technology) now have the opportunity to report the results through progress on joint sections. After feedback the functionality will be improved if necessary, and then made available to other departments.
  • Latest events and Unmarked assignments
    As requested by teachers Latest events and Unmarked assignments can be collapsed and expanded.
  • Assignments
    The students assignment pages now contains links to other assignments on the course section. It is also now possible to edit or add comments (only available to administrators) on the students assignment pages.
  • Filtering responses in course evaluation
    The result of a course evaluation can be filtered by programme. Previously you could only filter response by course on joint sections.

News May 27, 2015

  • Attachments in Messages
    It is now possible to attach a file to messages on bulletin boards.
  • Display of conditions for admitted students
    Now teachers and administrators can see, from the list of admitted students, which students have been conditionally admitted and what condition must be satisfied. Click on Show list columns and select Conditions to see the conditions in the list.
  • Displaying images on course page
    Previously the start page for a course could display one image for each level: department, course and course section. Now only one image is shown, and it is the most recent level that determines what image will be displayed.
  • Expanded information about Latest events
    As requested by students, Latest events has now been complemented with information about what course/programme the event involves. The name of the function is also displayed.
  • The grade U via Progress
    It is now possible to submit a failing grade, U, via Progress. This is made possible by the addition of the status “Unsatisfactory achievement”. If a Progress element is linked to an examination code and the student has this status, the teacher reporting grades can enter a U for that examination code. Grades are reported as usual via a grading sheet that is submitted to Uppdok.
  • Scores and comments shown in the grading sheet
    To simplify the reporting of grades, comments and scores for resp. Progress elements are now displayed on the grading sheet. Also shown here are the total scores for all elements included in the examination code.
  • Limiting the display of a distributed folder to group
    In the Assignment function teachers can create a distributed folder – which enables students to read each other’s submitted assignments. Now teachers can limit the display of such a folder to groups. This means for example that all students in a certain group can read each other’s submitted assignments.
  • New and enhanced editor on start page for courses
    The new editor enables you to upload images, documents and videos to the course start page. Previously it was only possible to create links to various types of media.
  • Student history
    Student history has been supplemented with information about which groups the student belongs. The student's name on the list of participants, progress and group divisions is now a direct link to the Student history of the current student.

News April 27, 2015

  • Easier to link to student view for functions and pages
    Teachers and administrators can now easily link to the student view for functions and pages. The link address is found in the upper right-hand corner of the respective course and programme pages as well as on Document collections, Progress, Assignments, Exam sets, and webpages.
  • Flexible menu for joint course sections
    Now you can activate a flexible menu on joint course section pages. In this way you can create a menu structure that reflects the set-up of the joint course section. Remember that only teachers and administrators can see the menu for the joint course section page. To make the menu structure visible to students, you need to make a copy of the menu on the course sections included in the joint course section. Read more about the flexible menu (pdf).
  • Learning tools interoperability (LTI)
    Student Portal now supports the integration of external tools via the LTI standard. This means that in the future it will be easier to lift readymade teaching functions into Student Portal and make them accessible in teaching contexts.
  • Simplified search function
    To make it easier to search for course and programme pages in Student Portal, we have changed the search function. Now, for example, you do not have to enter whether you are searching via a registration code or a name/course and programme code. The system will now figure this out by itself.
  • New status in Assignments
    The status Incomplete – supplementation impossible has been added to Assignments. Students with this status cannot upload files in Assignments. The new status can be used, for example, in cases when students have an Incomplete and are not allowed to upload files but rather need to complete the assignment on another occasion. The status will be translated as Incomplete in Progress.
  • Unmarked assignments
    Via Unmarked assignments teachers can keep tabs on whether there are assignments that need to be marked. The number of unmarked assignments is shown here (status Submitted and Supplement submitted) for all courses where the teacher is on the list of teachers. You can also see the number of unmarked assignments for each assignment by clicking on the arrow next to the name of the course. Unmarked assignments are shown on the teacher’s start page, and this information is retrieved from all assignments – regardless of semester.

News Mars 11, 2015

  • Anonymous assignments
    In an anonymous assignment each student receives an anonymity code that will be shown instead of the student’s name in the assignment. In this way the teachers will not know who the student is when they grade the assignment. The student’s name, civic registration number and anonymity code are available only to the department administrator.
  • Simplified division of students into groups
    When grouping students you can now see which groups students already belong to. This makes it easier to manually divide a large group of students into smaller groups.  
  • Start and end week of the course section are displayed in the overview
  • Displaying a student’s entire Progress
    Via My studies > Progress a student can see a compilation of his/her Progress elements. This provides the student with an overview of which elements have been completed and which ones remain to be done for the various courses. The overview shows the current status for each respective Progress element with direct links to Course section and Progress.
  • Display of all of a student’s Assignments
    Via My studies > Assignments a student can see a compilation of her/his assignments. This provides the student with an overview of which assignments have been completed and which ones remain to be done for the various courses. The overview shows the current status for each respective Assignment with direct links to Course section and Assignment.
  • Student history via list of participants, progress and group division
    It is now possible for Department administrators and Grade-reporting teacher click on the student’s name and see the student’s registrations at the department in question via the list of participants for a course section, a progress and a group division.
  • Profile picture for student
    If a student has uploaded a profile picture it is now displayed next to the student´s name as well as in lists of participants for course sections and groups. If a student clicks on "You are logged in as: ..." a menu containing shortcuts to the student's programmes and ongoing courses will be shown.
  • Student news from Uppsala University is now available in English.

News January 14, 2015

  • Students can upload profile picture
    Students are now able to upload a profile picture via My Profile. The picture will then appear next to the student´s name in lists of participants.
  • Inverted selection
    It is now possible to invert a selection again. This is done by clicking on the icon Invert Selection at the top left of all the lists of participants.
  • Attendance list
    The attancance list is now diplayed without Civic registration number. You can still choose to display the column by selecting Civic registration number via Show column in list.

News December 10, 2014

  • Authorization tab
    To make it easier for departments to see who is allowed to do what in Student Portal, we have introduced an authorization tab. Listed here is everyone at the department who is authorised to work in Student Portal, with information about what roles each individual has.
  • Authorization per course section
    It is now possible to limit an employee’s authorization to individual course sections. This can be useful when a teacher, assistant or visiting lecturer is only to be given access to one or more course sections instead of all courses at the department. Authorizations per course section are administered by an authorization administrator at the department – an authorisation that in turn must be approved by the head of department. See the authorization form.
  • External accounts in Student Portal
    Now an individual with an external account can be authorised to work as a teacher or administrator in Student Portal (this authorisation can be limited to one or a few course sections if you wish). It is also possible to add participants with an external account for in-house training sessions. External accounts are created in AKKA by IT Service desk.
  • Column headings remain in place for scrolling
    For long lists of participants in Progress, Group divisions and Assignments, the column headings remain in place when you scroll down the page. This facilitates the work of teachers and administrators, who now can see what element or group applies to students.
  • Course evaluations for parts of course sections
    Now you can create course evaluations for parts of course sections. If you use course evaluations for one part of a course section, we recommend that you use the facility for all parts included in the course section. We recommend that you include a question that covers the WHOLE course in the course evaluation for the final part of the course section. This will provide students with an opportunity to express their views regarding the course in its entirety. In the Higher Education Ordinance, it is the course that is the superordinate concept, and the University guidelines also state that students must be allowed to convey their thoughts about the course (including the course as a whole).
  • Course evaluations: filtering results
    The result of a course evaluation of a joint course section can now be filtered by course. In this way course evaluation administrators can see whether the results differ across the courses included in the joint section. This also applies to programme evaluations, where it is now possible to filter results by all programme specializations included.
  • Student history
    It is now possible for Department administrators and Grade-reporting teacher to search for all of a student’s admissions and registrations at the department in question. Also shown here are status and information about the Progress elements and Assignment tasks for all of the student’s courses. This Student history is accessible via the Education > Student history tab.
  • Send email to students in Progress and Assignments
    You can now send email to students via Progress or Assignment. This can be practical for instance if you want to mail everyone with an Incomplete status regarding an element or everyone who has not submitted an assignment.

News November 5

  • Hidden groups
    It is now possible to create groups that are hidden for students, i.e. the groups are not displayed under My Groups. This may be helpful if teachers/administrators want to communicate with a group of students without them knowing who else is in the group. Functions that are limited to a hidden group will only be visible for the group members.
  • Shortcuts for Students
    If a student clicks on "You are logged in as: ..." a menu containing shortcuts to the student's programmes and ongoing and incomplete courses will be shown. There are also shortcuts to all functions on the course/programme.

News October 8, 2014

  • Flexible display of participants and columns in lists of participants
    Many of Student Portal’s functions contain lists of participants. These are now uniform, that is, the same columns with information about the student (name, civic registration number, group, re-registered, programme, etc.) are available in all lists of participants. After that, each function has its specific columns, such as status in Progress and Assignments. Teachers and administrators can decide which columns and participants are to be shown and how they should be sorted. Moreover all lists of participants have a search function that makes it possible to filter lists of participants further.
  • Link between Assignments and Progress
    Now you can link a Progress element to a particular Assignments task. Once this has been done, the status and any associated scores will automatically be transferred from Assignments to the Progress element. Course and programme descriptions are displayed only on public course and programme pages and not shown to logged-in and registered students.
  • More information in messages from Progress
    Now complete information about the course section will come with an email message that is generated when a results list is sent from Progress to Uppdok.
  • New and better editor for creating web pages
    With the new editor you can readily create pages containing texts, images, documents, videos, audio, etc. You can also write mathematical formulas. Be sure to check that all images and links are displayed properly on the pages you created using the old editor.
  • Scores for all Assignments tasks
    It is now possible to score a student’s Assignments task.
  • Schedulable groups in joint sections
    It is now possible to mark groups in joint sections as schedulable. These groups can then be scheduled in TimeEdit.
  • Examinations: selection of venue  
    It is now possible to set up two registration lists for examinations on the same day if one is to take place in Visby and the other in Uppsala.
  • Examinations: changing time and venue
    In exceptional cases, Student Portal staff may change the time and venue of examinations – even after the registration deadline has passed.
  • Top navigation to the University’s central pages
    Now there are links to the University’s central pages for Admissions, Research, The University, Students, and Alumni.
  • My files discontinued
    The My files service has been discontinued and replaced by a more modern solution. The service is no longer available via Student Portal but you can still access "My files" via:
    https://filer.student.uu.se (students)
    https://filer.anst.uu.se (emplyees)

News June 24, 2014

  • New routines for admitted students and student accounts
  • Short cuts to department page, course page and previous/next course sections are displayed on the course section start page
  • Links to course section pages for all previous semesters are available from the start page for teachers and administrators.

News June 3, 2014

  • Subscribing to an Assignment
    You can now subscribe to an Assignment in order to receive an email as soon as a student has submitted a file.
  • Display as student: joint section groups
    You can now see what it looks like for a student belonging to a joint section group.
  • Joint section information
    Via Joint section information administrators and teachers can now add content such as texts, images and videos to a Joint section start page. The content is then shown on the start page for each respective course section included in the joint section.
  • Clear messages about operations
    The new messages regarding operations are yellow and are displayed at the top of Student Portal so no one will miss important information. Information about operations from the University’s central help desk will still be shown in the left-hand column.
  • New information on start page
    The start page has been supplemented with information about the University’s student services and libraries, among other things.
  • Select time via a time-picker
    It is now possible to select time (hh:mm) via a time-picker.
  • Study related link
    Students are now able to add a so-called study related link via My Profile. The link will then appear next to the student´s name in lists of participants.

News Mars 12, 2014

  • Marking support and grade borderlines:
    A teacher marking an examination can create columns for any number of examination questions in the results list. Then the teacher can enter students’ scores on each respective question. The sum of the questions will then be the examination score, which generates a grade.
  • Flexible menu: Via a flexible menu teachers and administrators can create a menu structure consisting of menu blocks and functions in any order. In this way the menu can mirror the structure and instructional flow of the course.
  • Group division: It is now easier to create many groups simultaneously, including automatic naming.

News December 11, 2013

  • The roles of a logged-in user are displayed when the administrator or teacher clicks on his/her name.
  • The Calendar tab has changed name to My schedule.
  • The Help tab is now shown for non-logged in users.
  • Display as student: the course section element page can now be displayed as seen by a fictitious student
  • Latest events:
    • More information about events are shown
    • A new folder does not appear as an event

Test the Student Portal

It is possible to test the Student Portal via a demonstration environment. You can choose to be an administrator or a student.

  1. Log on via: http://demo.studentportalen.uu.se
  2. with the username and password below:

If you copy the username and password, be careful so you don´t get a blank space before or after the username and password.

Pekka Olsson, Department administrator and Program administrator

Username: 7437peol
Password: Abcd74efgh


Jacky Dansk, Course section administrator and Grade-reporting teacher

Username: 3567jada
Password: Abcd35efgh


Eva-Stina Nygren, Course evalutation assistant

Username: 9758evny
Password: Abcd97efgh


Allan Enblom, student

Username: 7585alen
Password: studentkaos2


Larsolov Andersson, student

Username: 7285laan
Password: Studentlak1


Helga Fredin, teachingstudent

Username: 3124hefr
Password: studlarare1


Kaisa Schröder, programme student

Username: 2424kasc
Password: studpedagog4


Jarry Jaroslav Karlsson, programme student

Username: 4699jaka
Password: studstats1


Carina Åström, programme student

Username: 2978caas
Password: Studkaos23

 


Contents

The Student Portal gathers all student services under one roof, giving students and employees a basic set of support services, but minimal departmental input.

The Student Portal provides all logged-on students and employees with:

  • Course pages
  • Programme pages
  • A calendar of scheduled events (if the department uses the Time Edit time-table system)
  • Link to Office 365 and email
  • News feeds

Moreover, students have access to:

  • Personal settings such as address changes;
  • The ability to see their study results and bring up grade transcripts;
  • Korint - a printing and copying system; and
  • Information from the student unions.

The Student Portal also offers a number of functions that departments can choose to use. These are displayed on programme and course pages, see Functions in the menu.

Start page

The start page contains messages from the departments, courses and programmes as well as links to course and programme pages that are relevant to the logged on user. It also contains Latest events, Important dates and information about Student Unions and nations and the Student Health center.

Courses and programmes

Under the heading Programme there are links to the programmes you are admitted to if no interruption on the programme is reported.

Under the heading Ongoing courses there are links to the courses you are currently registered for.

Links to courses/programmes you have been admitted to but are not yet registered for this semester or the coming semester are shown under Admissions information with registration information. You can register for some courses via the Student Portal. Click on the links to see if this is possible for your courses/programmes.

Examination registrations

If the department is using the Student Portal’s service for examination registration you will see a link your examination registrations on the start page under the heading Examination registrations.

My teaching

On this page you will find the following shortcuts. Courses where you have been placed on the teachers list; as well as the current previous or up-coming semester.

Note: It is only when you have been placed on the 'list of teachers for a course' that the course will be seen in My teaching.

Only courses that the administrator/teacher has authorization to work with are clickable.

Under the tab Education all courses are shown and via the link My teaching. The menu will give you get an overview of the courses you are teaching according to the lists of teachers for each semester, including previous semesters.

Latest events

Latest events lists the most recent events in the courses and programmes of relevance to you. For example, this may be a document uploaded to a Document collection, a newly created webpage, or a newly published course report.

The event links to the function in question. A yellow star marks that an event has taken place since you last logged on. If something happens while you are logged on, this will be marked by a purple star.

The start page displays all latest events applying to the logged-in user: 

  • The student sees important dates for the courses and programs she/he is registered for and has not yet completed.
  • The teacher/administrator sees important dates for the courses (previous, current, and coming semester) where she/he is included in the list of teachers.

Please note that events concerning Examination registration and schedule events from TimeEdit will not be shown.

Important dates

Under the Important dates heading you will find deadlines in effect for a course. For instance, this might involve registration to take an examination or submission of an assignment.

The important date links you to the function at hand. Four days before a deadline an exclamation mark will appear next to the date. 

The start page displays all important dates applying to the logged-in user: 

  • The student sees important dates for the courses she/he is registered for and has not yet completed.
  • The teacher/administrator sees important dates for the courses (previous, current, and coming semester) where she/he is included in the list of teachers.

The start page for the course displays important dates to registered students and to all authorized teachers and administrators at the department.

The following functions are shown under Important dates:

  • Signing up for groups
  • Assignments
  • Supplementary assignments
  • Course registration via Student Portal
  • Course registration via roll call
  • Course evaluation
  • Registration for examinations
  • Examinations

Exporting important dates to Calendar

You can export important dates to a calendar. This is done using the Calendar icon in the lower left-hand corner of Important dates. 

If the export is done via the start page, all important dates will be exported. If the export is done via the course page, only important dates for the course at hand will be exported.

Search

The search function allows you to find course and programme pages in the Student Portal. Write the name/code of the course or programme in the search field and click Search.

Courses and programmes can be searched by:

  • Application code
  • Course code
  • Programme code
  • Course name
  • Programme name

The search word must contain at least three characters in addition to any prefix for example: uu-.

Please note: Application codes will only show current courses (current application codes).

Messages on the start page

Messages are shown in chronological order. The last message to be posted or modified is shown at the top of the list. The same messages are shown on the current programme and course pages.

Displayed here are the latest messages departments have sent to all students. These include messages from the department, course, course section, or the programme the student is authorized for.

Messages shown on the starting page were sent from the department or from your ongoing courses (courses you are registered for during this semester). If you are on a programme, messages regarding your programme are also shown.


My teaching

On this page you will find the following shortcuts: Courses you have been placed on the list of teachers; and the current, previous or up-coming semester.

Note: It is only when you have been placed on the list of teachers for a course that the course will be seen in My teaching.

Only courses that the administrator/teacher has authorization to work with are clickable.

Under the tab Education all courses are shown and via the link My teaching. The menu will give you an overview of the courses you are teaching according to the lists of teachers for each semester, including previous semesters.


Course and programme pages

All courses and programmes have its own page containing some basic information. Also shown here are any functions that are being used, such as web pages and messages.

To see all the information, you must be registered for the course or admitted to a programme and logged on.

All course and programme pages can be accessed without being logged on via the search function in the Student Portal.

The functions shown on the respective course or programme pages are determined by the administrator. Functions that contain personal information are not accessible.

Lists of the department’s course and programme offerings

The Student Portal can generate lists of the department’s course and programme offerings. These lists include links to respective course or programme pages in the portal. Please contact support-elarande@uadm.uu.se for more information.

Vocabulary

Course pages

When logged on the Portal, you will see links to your ongoing courses on the starting page. All courses have their own course page containing list of participants, link to the library and syllabus with literature list. If the teacher or department uses the Student Portal's functions it will also be displayed there.

Course pages for courses you have taken in previous semesters are listed under the My studies tab.

Library

The link Library appears on the menu on every course page. Here, you can search among the library databases.

List of participants with email

Information about course participants, (registered students) is stored in Uppdok. Only the addresses of the students who authorised the display of their email addresses using the My profile tab is available.

Syllabus with literature list

The syllabus contains information on course objectives and literature, examination forms, etc. Under the Higher Education Ordinance, all courses must have a syllabus. The link Syllabus in the menu on the course page links you to the university's education database.

Programme pages

If you are following a programme, you will have a programme page for that programme. It contains links to the courses included in the programme, the curriculum and programme statement as well as any active functions like links and messages.

Curriculum

The curriculum contains a list of courses included in the programme each semester.

Programme statement

The programme statement contains information on the courses the programme comprises, its broad structure, and the special eligibility requirements for admission to the programme.

The link Programme statement in the menu on the programme page links you to the university's education database.

Search

The search function allows you to find course and programme pages in the Student Portal.

Write the name/code of the course or programme in the search field and click Search.

Courses and programmes can be searched by:

  • Application code
  • Course code
  • Programme code
  • Course name
  • Programme name

The search word must contain at least three characters in addition to any prefix for example: uu-.

Please note: Application codes will only show current courses (current application codes).

Courses before ongoing semester

If you want to include courses given before ongoing semester, please tick the box. Courses from 2007 onwards will be shown.

Results

The results will always show courses offered this semester and up-coming semester and programmes. If you have chosen to include courses given before ongoing semester courses from 2007 onwards will be shown.

The results of your search will appear as a list giving the course and programme name links to the respective course and programme page(s) in the Student Portal. The Type column indicates whether it is a course, course package, or a programme.

If the course is part of a course package, information about which course package it belongs to will be shown in the Comment column.

If the search contains a course package, this will be shown in the list. Course packages have no course pages (therefore no link), but the course package will always be displayed in relation to a course that is part of the course package.

My studies

The student’s courses and programmes are shown under the tab My studies. Registration and study results are available here and the student can also request transcripts.

If the department is using the Student Portal’s service for examination registration, students will see current Examination registrations here.

The heading Programme gives links to your admitted programmes, if no interruption on the programme is reported.

The heading Ongoing courses gives links to your current registered courses. If you are on a programme/specialization it also links you to specific programme page(s).

If there are course elements in a course section, it will be displayed under the course section name in the menu. Functions connected to the course section element will be displayed in the menu under the name of the course section element.

Links to courses/programmes you have been admitted to but are not yet registered for this semester or the coming semester are shown under Admissions information with registration information.  You can register for some courses via the Student Portal. Click on the links to see if this is possible for your courses/programmes.

Under Incomplete courses there are links to courses that you took in previous semesters but have not received full credit.

The Completed courses link lists all the courses where you achieved full credit.

My schedule

These timetable events were retrieved from the TimeEdit booking system.

Student: The Schedule shows schedule events for your registered courses this semester. If you belong to a group that has a schedule, you will also see these scheduled events.

In the cases where the Student Portal cannot retrieve schedule events from departmental timetables, Departmental Schedule links can be shown on your course page.

Teacher and administrator: The Schedule shows schedule events you are booked on. Schedule events that are linked to groups do not appear for teachers and administrators (because they are not part of the group). However, there are links to the schedule for each group in the current Group division.

Search for timetables

Student Portal automatically shows schedule events that are relevant for you but you can search schedule events for a particular programme or courses via Change search.

Subscribe to a timetable

It is possible to subscribe to a timetable.

  1. Click on Subscribe.
  2. Copy and paste the link into a calendar program.

 

News

Adding a news feed (also known as RSS feeds) enables users to link various information channels to their profile in the Student Portal.

News will display directly on your starting page in a compressed format with the three latest news items from your RSS feeds subscriptions. Until you have made your own configurations, only the latest news regarding interruptions and disturbances in operations from UpUnet will be shown.

To see all the news in its entirety and to configure your own set of streams, click on the News tab. This will show a full version of your latest news subscriptions.

Adding a news stream

By clicking on Add/Remove news feed you can choose which news services you wish to subscribe to. You add services by checking the box for one or more news streams on the list and then clicking Save. These news streams will now appear as links in the menu to the left under the news tab, enabling you to directly access and read the news from a specific stream.

Removing a news stream

You do this the same way as above but you uncheck the box for the news stream you wish to remove and then click Save.

My email

Since January 2017 all students at Uppsala University are offered an Office 365 account including Microsoft’s email service.

Your email is hosted by Outlook.com, where you receive an inbox with 50 GB of email space. Just visit https://outlook.com/student.uu.se using any device and log on with your student email-address "firstname.lastname.1234@student.uu.se" and your Password A.

There you can also configure your email in different ways. You can for example configure an autoreply or set up email forwarding if you want to keep using your old Gmail, Hotmail or other email address. Read more about your email service and configuration.

More about Office 365

Office 365 is a collection of online and offline tools and services:

  • Office 2016 a.k.a. Office Pro Plus is an "offline-version" of the Office package, which you can download to your computer (works for both Windows and Mac). This includes, but is not limited to: Word, Excel, Outlook, PowerPoint, Access, OneNote and Publisher.
  • Online versions of OneNote, Word, Excel, PowerPoint and Forms.
  • Email, Calendar, Address book and Tasks
  • Sharepoint online with 1TB of OneDrive storage, Video, Delve and Newsfeed.

To get started, please visit https://portal.office.com using any device and log on with your student email-address "firstname.lastname.1234@student.uu.se" and your Password A.
Of course you can also use the tools from any of your mobile devices. Just download the programs from the Windows-, Android- or Apple-Appstore.

Read more about Office 365.

 

My files

The My files service has been discontinued.

 

My services

The tab My services is available for students and contains:

  • Library services for students
    Information and links to My loans and library card, the Library´s chat Ask the Library and the library´s Search service for books and e-books.
  • Office 365
    As a student of Uppsala University, you get an Office 365 account including Microsoft’s email service with 50 GB of storage.
  • Spellchecking Programs
    Students at Uppsala University can download the spellchecking tools Stava Rex and SpellRight. They are available both for PC and Mac.
  • Text-to-speach program
    Students at Uppsala University can download the text-to-speach program TorTalk. They are available for PC and Mac.
  • Print and photocopying system Korint
    Information about and links to the print and photocopying system Korint and the printing system used on Campus Gotland.

 

Korint

Korint is a printing and copying system with cashless payment for students at Uppsala University. Students can use Korint for printing, copying and scanning documents. Payment is handled using an online solution from PayEx.

Go to Korint

Printing on Campus Gotland

Campus Gotland uses a different printing system than Korint. Read more about printing on Campus Gotland.

 

My profile

The tab My profile is available for students. This is where you as a student can change passwords, address information, upload a profile image, add study related link etc.

Forwarding of email or making an automatic absence message for your email using autoreply has to be done using your Office 365 account, which is connected to your user account at Uppsala University. Read more about your email and configuration.

Study related link

You can add a study related link via My profile.

  1. Fill in the name of the link.
  2. Fill in the link address.
  3. Click on Save linkaddress.

The link will now appear in all the lists of participants in which you are present and may only lead to a study related page.

Click on the button Delete link to remove your link.

Change address information

All messages about address changes that come to the university are treated as temporary addresses. Both starting and ending dates must therefore be entered. Avoid the use of abbreviations for city and street names. National registration addresses are updated automatically every week.

Change your password

Your password should be of good quality and be changed often (at least every third month). It should be personal and must be kept secret.

To change your password please type your current password A and thereafter your new password twice before you click Change your password.

The password must:

  • Be personal and not be handed over to anyone else;
  • Be a minimum of 10 and not more than 40 characters long;
  • Only contain characters a-z, A-Z, 0-9 and the special characters ~ \\! @ \\# $ % ^ & ( ) _ + \\\\ - * / \\= { } [ ] | ; ' " < > , . ?
  • Contain at least one letter and at least one digit or one special character;
  • Not be found in any dictionary (either forwards or backwards);
  • Not be a name (either forwards or backwards);
  • Not contain the combination of letters found in the username (either forwards or backwards);
  • Not contain other easily identifiable strings (either forwards or backwards), for example “QWERTY”, date of birth and car registration;
  • Not contain known bad passwords (either forwards or backwards); and
  • Not be similar to an already existing password A or B (either forwards or backwards).

After you've changed your password an email with confirmation will be sent to you.

Functions

The following functions are available.

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Assignment

Via Assignment, students can upload files for you to assess. Here you can also communicate with the student and see an event log. It’s possible to submit assignments for plagiarism checks and to connect an assignment to a progress component.

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Bulletin board with messages

Via a Bulletin board, you can direct messages to various groups of students, e.g. all students at a department, in a program, or in a course. This ensures that your information will reach everyone. A message can contain links and an attached file.

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Chat

Via chats students and teachers can send instant messages to each other. Many teachers choose to use a chat to answer students' questions online. A chat can also be used as a tool for seminars when students and teachers discuss a particular topic.

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Content pages

In Student Portal you can create Content pages where you can insert everything - text, links, documents, images, maths and films. You decide what content is to be shown in Swedish and/or in English.

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Course evaluation

In Student Portal you can create a course evaluation for the students to respond to anonymously. Here your can also send students reminders, see outcomes, and write a course report. You have templates, questions, and scales available for use.

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Course registration via web or roll call

Via a Course registration you can upload information about how and when students are to register – regardless of whether this registration is to be done via Student Portal or via roll call. Everything is shown openly on the course page so that reserves and late admissions can see important information.

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Discussion forum

In a Discussion forum you and your students can discuss various topics. You can also use a forum to respond to common questions or to have students analyze each other’s assignments.

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Document collection for course material

In a Document collection for course material, you can upload documents such as course material, past examinations, and timetables. To make it easy for your students to find documents, it’s a good idea to think through in advance how you name your Document collections and folders.

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Document collection for group work

With a Document collection for group work, you can provide each group on the course with their own area to gather their documents. Here students can create folders, upload files, or delete files that are no longer current.

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Examination registration

Via Examination registration students can see all of their examinations and can register for and deregister from examinations. The function supports anonymity from registration through recording of results, and the department automatically receives a compilation of all examination events.

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Group division with sign-up

Via Group division you can create groups based on the list of course participants – either at random or by having students sign up. You can then decide that a function, such as a Document collection, is to be displayed only to a specific group.

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Link

With the help of this function, you can create a link to an external Content page, a document, an e-meeting room, or some other service used on the course. A link will appear in the menu on the course or program page.

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Ping Pong

This function links together a course section in Student Portal with an activity in the Ping Pong learning platform. Information about registered students is continuously transferred to Ping Pong, and students receive a link to the learning platform from their course page.

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Progress

Progress can be used in many ways. For example, you can take attendance or monitor students’ progress in various components. If a component is connected to an Assignment, the Assignment’s status is automatically transferred to the progress function. It’s also possible to report results for various components if they are linked to an examination code.

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Schedule

Gives the student access to the schedule via a link displayed in the menu on the course page. This way students can find the schedule regardless of whether it's in the course Document collection, on an external Content page, or in the scheduling program TimeEdit.

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Teacher list

A teacher list contains information and contact details about the teachers and administrators on a course. Tip: If you’re on a list of teachers, you will automatically be provided with a shortcut to the course on your own start page.

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Tests

In a test collection, you can create automatically corrected or teacher-corrected tests with various types of questions, such as fill in the blank, multiple choice, questionnaires, and recording audio. You decide whether the test is to be timed and how many times a student is allowed to take the test.

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Topic selection

Topic selection is useful in dealing with the introductory phase of essay writing. Here you can upload elective topics and students can divide into groups.

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Wiki

Via a wiki students and teachers can work on the same document. Wikis are especially useful for group work and collaborative learning. As a teacher you can also monitor your students’ work and provide continuous feedback via the wiki’s Comment function. See guide about Wiki (in Swedish)

Functions must be activated by a teacher or course administrator. Please note. For each function there is a detailed description available via the function help (the icon Image of the help icon ) in the portal and also in the left menu when you are logged in as an administrator or teacher.

Help for administrators

Common to all functions:

About functions in the Portal

The administrator can choose to direct the function/information to:

  • All students at the department;
  • Students admitted to a certain programme/specialization;
  • Students registered for a course regardless of course section;
  • Students in a certain course section;
  • Students taking a course jointly;
  • Students in a certain part of a course section (not yet implemented); and
  • Groups within a course section.

Functions cannot always be used in all contexts. The interface makes it clear which functions can be selected. An example: A course registration can only be added to a course section while a document collection can be added to all levels of a course.

Students always have access to the information in the Portal via his/her course page, regardless of whether the information is at the department, course, course section, joint study sections, or part of a course section.

Functions connected to a programme/specialization are displayed via the student's programme page.

The role of the administrator decides where a function can be added. An example: A Course section administrator can only add/edit/remove functions in the course sections under the department he/she has been authorized to work with. Read more about Authorization and roles under the Help tab. Each function can be reached via the tab Education > Overviews. Here the function link is shown using an abbreviation, for example BB for Bulletin board.

Function abbreviations

The column name is an abbreviation of the function:
* = Several functions of the same sort

AS = Assignments
BB = Bulletin board
CE = Course evaluation
CH = Chatt
CR = Course registration
CT = Content page
DC = Document collection
FM = Forum
GD = Group division
LI = Link
PM = Practicum placement
PP = Ping Pong
PR = Progress
SL = Schedule
TF = Test folder
TL = Teacher list
TS = Topic selection
WI = Wiki

Display and status

It is common to all functions that you can choose to limit the displaying of the function via an interval of dates and time and by limiting the display to certain groups.

Functions can also have varying status. These settings are determined when you add a new function or in the Edit mode.

Limiting display by date and time

If you want students to see the function only for a limited period of time, you can limit the display using an interval of dates and time.

You can also choose to enter only a "from” date or only a "through” date for the link to be displayed.

Dates may be entered as yyyy-mm-dd, yymmdd, yy-mm-dd, but the Student Portal always displays dates as yyyy-mm-dd.

Time has to be entered hh:mm, for example 23:59.

Limiting the display to certain groups

Students in a course may be divided into groups that were created via the portal, such as teaching groups. If there are groups within the course you can choose to display the function only to one or a few specific groups.

Status

The function can have varying status:

Draft – the function is visible only to administrators.

Portal – the function is displayed to authorized students in the portal, for example, all students in a course section.

Portal and Public – the function is visible to everyone, i.e. also people who are not logged in.

Add new function

From the tab Education > Overviews

  1. Click on the empty table cell for the function in the selected overview. This opens a page where you fill in information about the function.
  2. Fill in information about the function.
  3. Click on Save.

From the tab Education > Course section/Course/Programme/Department page

  1. Open the starting page for, e.g.  a Course section
  2. Select the function in the drop-down menu and click on OK.
  3. This will open the page "Add function”
  4. Fill in information about the function.
  5. Click on Save.

Edit/remove function

From the tab Education > Overviews

  1. Click on the function link (e.g. BB) in the table cell in the selected overview.
  2. If there is only one function, you will be in that function directly. There you will find the links Edit and Remove. If there is more than one function of the same sort (marked with *) a page will open with a list of them, and there you can select to Edit or Remove the function.

From the tab Education > Course section/Course/Programme/Department page

  1. Open the starting page for e.g.  a Course section.
  2. Select a function in the left menu, e.g. Bulletin board.
  3. Select Contents to messages on the bulletin board, Edit to edit the settings for the bulletin board or Remove to remove the bulletin board.

Deleted functions go to the recycle bin in the menu on the course section, joint section, course, programme, and department page. The function remains in the recycle bin for seven days and can easily be restored.

Add the same function in several places

It is possible to use the same function for several departments, courses, or course sections at the same time. This is done from the overviews.

  1. Click on the link "Add the same function” from overviews (visible only if you have the proper role)
  2. Select the function in the drop-down menu.
  3. Mark the course sections/courses/programmes/departments where the function is to be used.
  4. Click on Select.
  5. Then work with the function as usual.

Please note: When you edit a function that is used in multiple places, such as Course A, Course B, and Course C, this affects all fields simultaneously. Removing a function by clicking “Remove” will only affect the functions of the the field you wish to remove e.g. Course A from its current place.

On the function's Contents page it is shown whether the function is used for several places. To add or remove a course section click Edit when on the Content page. Click Add to others and choose where to add or remove the function.

Please note: For the function Course registrations, you can select the alternative "Edit separately”. Multiple course registrations can be simultaneously set up, whilst retaining individual editing options.

Copy content

In the Student Portal you can create a copy of an existing function, such as a forum or a web page. This can be useful if you have many functions you wish to reuse or copy specific parts of.

Copy a function
What will be copied?
Limitations

Copy

  1. Open the course, program, etc. you want to copy the function to.
  2. Click on Copy in the menu.
  3. Click on the name of the course section, program, etc. you want to copy the contents from. The overview shows course sections from the previous semester. If there are course sections with the same course code you used when you started the copying, only these will be shown in the table. If you want to see all course sections, click on the ‘Show all course sections’ button. If you are copying between programs, all programs are always shown.
  4. The Copy page will now appear. Here you can click on the Copy all button (this will copy the flexible menu, course information, and all functions) or select individual functions in the table and click on Copy selection.
  5. Confirm the copying.
  6. A confirmation page will now appear, with a list of the functions copied.

Please note: After copying, all functions are in draft status. Open the function and select Edit to change this status. Certain functions may require information, since only some elements can be copied.

Up

What will be copied?

Since all functions are different, there are certain functions or certain parts of a function that cannot be copied.

Function Copying Rules

  • Assignmnets: Everything will be copied except links to portfolios, distributed folders, files and comments.
  • Bulletin board: The copy will be an empty bulletin board. Messages will not be copied.
  • Chat: The copy will be an empty chat. Messages will not be copied.
  • Course evaluation: The name, information, and questions from the course evaluation are copied. Questions belonging to the department retain their reference after copying. Questions created for the course section, will become copies. The date when the course evaluation starts and ends, as well as Course report, Results, and any comments from the department will not be copied.
    Please note: Course evaluations can only be copied between course sections within the same department.
  • Examination registration: Everything will be copied except the course code, examination code, and students registered.
  • Document collection: The catalogue structure will always be copied regardless of what type of Document collection it is. Files in a Document collection will be copied only if the Document collection is of the “course materials” type.
  • Group divisions: Everything will be copied apart from the students registered.
  • List of teachers: Everything will be copied.
  • Link: Everything will be copied.
  • Progress: Everything will be copied except the Uppdok connection.
  • Registration: Everything will be copied apart from “starting and ending dates” for registration.
  • Schedule link: Everything will be copied.
  • Topic selection: Main topics and subtopics will be copied.
  • Content page: Everything will be copied.

Please note: Discussion forums, Ping Pong links, Practicum placement and Test folder cannot be copied.

Any limitations stipulated in the function, such as the function being displayed only to a special group or during a specific period of time, will not be copied.

Limitations

It is only possible to copy functions within same “level,” that is, between two course sections or two programmes. You cannot copy a function between a course level and a course section.

It is possible to copy functions between:

  • Course section/joint section – Course section/joint section;
  • Course section component - Course section component;
  • Course - Course;
  • Department - Department; and
  • Programme - Programme.

All functions can be copied between departments as long as it belongs to the same "level” and the administrator is authorized to work with both departments except Course evaluations. Course evaluations can only be copied between course sections within the same department.

Please note: It is possible to copy functions across semesters.

Restore deleted functions

When a function is deleted, it always winds up in the recycle bin. The function is only shown to the person who created/deleted the function.

The recycle bin is found in the menu on the course section, joint section, course, programme, and department page. The function remains in the recycle bin for seven days and can easily be restored.

If a function cannot be restored, the reason may be that only one (1) function of that kind is allowed per course section.

You cannot empty the Recyle bin manually. Only the Student Portal can clean the Recycle bin.

 

Assignment

The Assignment function enables students to upload files for the teacher to assess and send off for a plagiarism check. It can be an individual assignment or a group assignment. The teacher and the student can also communicate with each other and see an Event log via an assignment.

Help for teachers/administrators

Add assignment

Name of assignment

Enter a name of your choosing in both Swedish and English. This is the name that will be displayed on the student’s course menu. 

Description

Here you can describe your assignment and how its place in the course.  

To create short link names in the message, you write: [linkname|http://www.example.net] The "link name" will then be the clickable link in the message.

Type of assignment

Select whether the assignment is to be a group assignment or an individual assignment. If it is a group assignment, you also need to enter what group division is to be used. Please note that you cannot switch from individual assignment to group assignment and vice versa once an assignment has been saved.

Check the box "Anonymous assignment" if you want the students to be anonymous. Please note that it is not possible to switch from a regular assignment to an anonymous assignment and vice versa once an assignment has been saved.

Date

Enter the deadline date for submission and supplementation.

Linking to portfolio

Individual assignments can be linked to one or more portfolios.

  1. Select the portfolio(s) the assignment is to be linked to. You can click on the link Display info to see a description of the portfolios.
  2. Select whether a self-evaluation is to be included as part of the assignment.

Plagiarism check

Select whether submitted files are to be checked for plagiarism. The files will be sent off to an external system for plagiarism check directly upon being uploaded.

Enter the email address to the person who is to receive a message when the plagiarism check has been completed.

Subscription

You can subscribe to an Assignment in order to receive an email as soon as a student has submitted a file. Enter one or more email addresses in the field for subscription. Multiple addresses can be entered, separated by a semicolon ";".

Limiting display in the portal

Dates
If you want the students to be able to see the Document collection only for a limited period of time, you can limit the display by entering an interval of dates and time.

You can also choose to enter only a "from” date or only a "through” date for displaying the Assignment.

Groups
Students in a course section can be divided into groups created by the portal, subgroups for teaching, for instance. If groups have been defined, you can choose to show the Assignment only to a certain group or groups.

Select status and Save

Draft – the Assignment function will not be displayed to students.
Portal – the Assignment function will be displayed to authorized students in the Portal.

Editing Assignments

You can go back and change the alternatives you indicated when you created an Assignment.

  1. Open the Assignment function.
  2. Click on the Edit link. Here you can change, among other things, the name, deadlines for submission and supplementation, and whether files are to be sent off for a plagiarism check or not.

Delete Assignment function

  1. Open the Assignment function.
  2. Click on the Delete link. Confirm the deletion of the function by clicking on the button Delete. This deletes the Assignment function, on both the administrator’s and the students’ interface. Of course, all files will be deleted as well.

Group assignment

A group assignment will be activated when you create an assignment. You cannot switch from group assignment to student assignment and vice versa once an assignment has been saved.

If group assignment is activated, the group name will appear instead of the students’ names in the assignment overview.

Each group has its own assignment page where the students included in the group can submit files and communicate with the teacher.

Anonymous assignments

In an anonymous assignment each student receives an anonymity code that will be shown instead of the student’s name in the assignment. In this way the teachers will not know who the student is when they grade the assignment. The student’s name, civic registration number and anonymity code are available only to the department administrator.

Create an anonymous assignment:

  1. Add a new assignment.
  2. Select individual assignment.
  3. Check the box "Anonymous assignment".
  4. Save the assignment.

Please note that it is not possible to switch from a regular assignment to an anonymous assignment and vice versa once an assignment has been saved. When you copy an anonymous assignment, the copy will also be marked as anonymous.

New anonymity codes are generated for each new assignment that is created. In other words, students cannot have the same anonymity code for different assignments.

If the assignments are checked for plagiarism, only the students’ anonymity codes will be displayed in the Urkund plagiarism-check system.

If a progress element is linked to an anonymous assignment, only students with status "Completed" will be relayed from the assignment to the progress element.

Unmarked assignments

Via Unmarked assignments teachers can keep tabs on whether there are assignments that need to be marked. The number of unmarked assignments is shown here (status Submitted and Supplement submitted) for all courses where the teacher is on the list of teachers. You can also see the number of unmarked assignments for each assignment by clicking on the arrow next to the name of the course. Unmarked assignments are shown on the teacher’s start page, and this information is retrieved from all assignments – regardless of semester.

Subscribing to an Assignment

You can subscribe to an Assignment in order to receive an email as soon as a student has submitted a file. To do so, you:

  1. Open an Assignment and select Edit.
  2. Enter one or more email addresses in the field for subscription. Multiple addresses can be entered, separated by a semicolon ";".
  3. Save your changes.

The email message will contain a notice that an Assignment has been updated, together with the name, course name, course code, registration code and semester of the Assignment. The message will also include a direct link to the student’s submitted Assignment.

Tip: It is possible to create a rule in Outlook to have all email messages belonging to a certain Assignment gathered in a special folder.

Assignments with plagiarism check

Uppsala University uses the Urkund system to check submitted files for plagiarism. Read more about Urkund.

The teacher/administrator can select whether submitted files are to be checked for plagiarism or not.

Submitted files are sent off to an external system for plagiarism check directly upon submission. Normally the results of the check will be delivered within ca 24 hours.

If files are to be checked for plagiarism, it is important for the submitted files to have the correct file format (.doc, .docx, .sxw, .ppt, .pptx, .pdf, .txt, .rtf, .html, .htm, .wps, .odt) See permissible file formats for plagiarism check.

Status of plagiarism check

If the plagiarism check is turned on for an assignment, the column Plagiarism check will be shown in the assignment table.

When the analysis is completed a significance is shown in colour, indicating how much of the submitted text was found in Urkund’s sources in the search.

Green significance means that no sources were found in the search. Black significance means that the entire document was found somewhere else. A total of 9 different colours indicate from 0% to 100%.

Click on the coloured box to open Urkund’s detailed analysis in its own browser window. This analysis is on Urkund’s server. See Urkund support for more information.

In the last two cases the status is a clickable link that leads to Urkund’s detailed report for the document in question. This report is on Urkund’s server.

The student will receive confirmation via email that his or her file has been sent in for plagiarism check.

Assignment overview

An assignment comprises all students on the course section/joint section list of participants.

Display of lists of participants

If a course section contains groups, you can choose which groups are to be shown by selecting one or more groups on the list. You can also choose to display participants on the list on the basis of scores and status.

  1. Click on the Display of list of participants heading.
  2. Check the box for the groups you wish to display. You can also choose to display participants on the list on the basis of status.
  3. Click on the Update button.

Tip! If you want to select several groups simultaneously, you can use Shift + arrow down to do so.

The search function

You can choose which participants are to be displayed by entering a word of your choice in the search field for the list of participants. For example, if you enter Anna, only participants named Anna will be shown. This is convenient if you want to work with one student at a time.

TIP: If the Progress table is still wide, you can maximise the window by clicking on the icon in the upper right-hand corner. If you still have to scroll sideways and have many participants, you can use the arrow keys, so you won’t have to scroll to see the scrolling list first. Also, bear in mind that you can reduce the number of participants via the search function so that the horizontal scrolling list will be visible directly, without your having to scroll down to the bottom of the page.

The assignment table can be sorted by Name, Civic Registration Number, Group, Status, Scores, Files, Plagiarism check, and Latest news. You do this by clicking on the respective column name.

Columns

  • The student’s name is a link to the student’s Assignment page, where the teacher can write comments, upload files, and change status as well as see an Event log. If group assignment is activated, the group name will link to the group’s Assignment page.
  • Group: If the students are divided into teaching groups, the group names will be shown here.
  • Status: The status of the student’s assignment is shown here.
  • File: The student’s most recently uploaded files are shown here. The date they were uploaded is displayed via mouseover.
  • Plagiarism check: If an assignment is using Plagiarism check, this column will be shown with information about the status of the file’s plagiarism check. If an assignment consists of multiple files, the plagiarism check status will be shown for each file.
  • Student comments: The column with a speech bubble shows if the student has left a comment. A yellow star marks that an event has taken place since you last logged on.
  • Latest news: The date of the most recent event is shown here. It may be that a file was uploaded, the status was changed, or a comment was written. Information about the event and who performed it is shown via mouseover.
  • Notes: In the last column of the table, the teacher/administrator can write a note for the respective student. These notess are seen only by the administrator.

Instruction files

Instruction files are displayed next to the description and will not be sent away for plagiarism check.

  1. Open the Assignment function.
  2. Click on the link Add instruction file.
  3. Click on the button Browse/Bläddra and find the file on your computer.
  4. Click on Send.

Click on the Delete icon to remove an instruction file.

Downloading student files

  1. Open the Assignment function.
  2. Select one or more students on the list.
  3. Click on the button Download the selected student files.

The files are automatically saved as a zip file.

Changing status

The status of student files can be changed via the Assignment overview and on the students Assignment page.

Via the Assignment function you can set the status for many students at the same time:

  1. Select students.
  2. Select Status and click on Update.
  3. Click on Save.

Student Portal automatically changes the status from Not submitted to Submitted and from Incomplete – under supplementation to Supplement submitted when the student uploads a file. Other changes in status are effected by the teacher/administrator.

An assignment can have various Status – which also determines the colour of the status icon. The following status options are available:

  • Not submitted (purple)
  • Submitted (brown)
  • Assessment in progress (brown)
  • Incomplete – under supplementation (orange)
    Students with this status can upload files in Assignments until the date for supplementation has passed.
  • Supplement submitted (brown)
  • Completed (green)
  • Completed following supplementation (green)
  • Incomplete – supplementation impossible (red)
    Students with this status cannot upload files in Assignments.
  • Unsatisfactory achievement (black)
    Students with this status cannot upload files in Assignments.

Scores

A score can be changed by entering a score manually or using the arrows in the Scores column.

If the Assignments task is linked to a page containing a point scale, the Progress point scale applies. Next to the Linked element in Progress the point scale will then be displayed (min 1p - max 10p). A warning will be displayed if scores entered are not valid in the Progress point scale.

Distributed files

If students are to have access to each other’s files, the administrator/teacher creates a Distributed folder.

The distributed folder is dynamic and contains files from each student or student group submission. Which files that should be shown in the distributed folder are based on when files are submitted and the status of files.

  1. Open the Assignments function.
  2. Click on Create Distributed folder.
  3. Enter a name for the folder in Swedish and English.
  4. Enter a description, if needed, to be displayed to the student in connection with the Distributed folder.
  5. Enter date when distributed folder will be shown to students. Enter no date if the folder is to be shown directly.
  6. Choose what files should be shown in the distributed folder:
    a) All files - regardless of when submitted
    b)
  7. Limiting the display of a distributed folder to group:
    If there are groups on the course section/joint section, it is possible to limit the display of a distributed folder to the group by selecting the group/groups in the list. This can be handy if students in a particular group should read each other's submissions without seeing the files submitted by students in other groups. Remember that students also need access to the Assignment to see the distributed folder.
  8. Indicate whether only files with the status of Completed and Completed following supplementation are to be shown.
  9. Click on Save.

If a student removes a file from My submission that is also shown in a Distributed folder this file will be removed from both places.

Deleting a Distributed folder

  1. Open the Distributed folder.
  2. Click on Delete.

The student’s Assignment page

Each student has his/her own Assignment page. On this page both the student and the teacher can upload files and communicate with each other. There is also an Event log that displays the full history for the student.

You open the student’s Assignment page by clicking on the student’s name in the Assignment overview. The student arrives at her/his Assignment page directly when she/he opens the function.

The student’s submitted files appear under My submission.

The teacher can upload response files for the student. Response files are shown in the Event log. The teacher can also upload a file to the student.

The teacher can change a student’s status via the student’s Assignment page.

The teacher can navigate among students’ Assignment pages using the arrows. To return to the Assignment overview, click on Back.

Write a comment and/or upload a response file to a student

  1. Open the Assignment function.
  2. Click on the student’s name on the list.
  3. The student’s Assignment page will now appear.
  4. Write a comment.
  5. Click on the button Browse in the blue box and find the file on your computer.
  6. Select the option Upload response to student. The file will not be sent off for Plagiarism check or shown in a Distributed folder.
  7. Select if the comment / file should appear immediately (default) or later.
  8. Click on Send.

Please note that you can choose only to upload a file or only to write a comment.

Future events will appear at the top of the Event log. The event is gray and can be published at once or deleted.

Uploading a student file

If a student cannot upload his/her file, a teacher/administrator can upload the file for the student.

  1. Open the Assignment function.
  2. Click on the student’s name on the list.
  3. The student’s Assignment page will now appear.
  4. Click on the Browse button in the blue box and find the file on your computer. If Plagiarism check is to be performed, it is important for the submitted file to have the proper file format. When a file has been uploaded, another Browse button will appear.
  5. Select the option Upload file received from a student.
  6. Click on Send.

If Plagiarism check is to be performed, it is important for the submitted file to have the proper file format.

Deleting comments/files

An administrator/teacher can delete comments and files via the Event log. Instruction files can be deleted via the Assignment overview. Click on the delete icon next to the file to do so.

A student can always remove submitted files from My submission. Deleted files will always be saved in the Events log. A student can only restore a deleted file if:

  • deadline date for submission has not passed
  • the submission is not marked as Completed or Completed following supplementation

Students cannot delete comments.

Link between Progress and Assignment

Via a Progress page a teacher/administrator can link a Progress element to an Assignment. The status and score for the student’s assignment will then be automatically relayed from Assignment to the Progress element.

Creating a link

To link a Progress element to an Assignment, there must be an Assignment for the same course section/joint section as the Progress element.

The link is always created via a Progress element.

Please note: As soon as you link a Progress element to an Assignment, the progress that was already filled in for the element at hand will be deleted and replaced by the status of the assignment. If you have already filled in progress for the element and want to link it to an assignment, we recommend that you first print out the progress BEFORE you set up the link.

  1. Create a new Progress element or open an existing one and select Edit.
  2. Each element contains a Link element to Assignment feature. Select which Assignment the Progress element is to be linked to via the dropdown menu.
  3. Enter the point scale, if any, for the Progress element (otherwise only the status will be relayed from the Assignment to the Progress element).
  4. Save the Progress element.

The column heading for the element contains the name of the element and the name of the Assignment that the element is linked to.

If the Assignment already contains status and score this information will be directly relayed to the Progress element.

Relaying status and scores

Once a Progress element has been linked to an Assignment, the status and score for a student can only be entered via Assignment. In the Progress element these options will be locked. On the other hand, you can write comments and use the Supplemented checkbox in the Progress element.

Since there are more status options in Assignment than in Progress, the following translation applies:
Not submitted = If the student has not submitted an Assignment, no status will be shown in Progress. On the other hand, if the teacher selects the "Not submitted" status and saves the status, "Did not participate" will be shown as the status in Progress.

If the Progress element contains a point scale, such as 1-50, and there is a link to an Assignment, it is this point scale that applies to the Assignment. The Assignment contains information about which points scale applies, and a warning will be shown if the scores entered are not valid in the Progress point scale.

Anonymous assignment and relaying of results
If a progress element is linked to an anonymous assignment, only students with status "Completed" and "Unsatisfactory achievement" will be relayed from the assignment to the progress element.

Tip! If the assignment is anonymous, it can be handy to use scores when grading a submission. The score will be relayed to the progress element and will also be displayed when reporting grades.

Removing a link

You can remove a link between an element and an Assignment. You do so by selecting the blank option in the dropdown menu for Link element to Assignment. If the status from the Assignment to the element has already been relayed, this information remains in place, but the element will be "unlocked" and the teacher will be able to change the status and score.

If an Assignment is removed and this Assignment is linked to a Progress element, the link to Progress will disappear.

Via an Assignment, you as a student can upload a file and/or write a comment to your teacher. The teacher can also respond to your comment. All comments are displayed in the Event log.

Tip! Via My studies > Assignments you can see a compilation of all your assignments. This provides an overview of which assignments have been completed and which ones remain to be done for the various courses. The overview shows the current status for each respective Assignment with direct links to Course section and Assignment.

Write a comment and/or upload file

  1. Write a comment.
  2. Click on the Browse button in the blue box and find the file on your computer. If Plagiarism check is to be performed, it is important for the submitted file to have the proper file format. See permissible file formats for plagiarism check. When a file has been uploaded, another Browse button will appear.
  3. Click on Send.

Please note that you can choose only to upload a file or only to write a comment.

Self-evaluations

Assignments linked to a portfolio can contain a self-evaluation. Click on Fill in self-evaluation, fill in your responses and then click on Save. You can fill in your responses on multiple occasions up to 30 days after the deadline for submitting the assignment or supplements.

My submission

Your submitted files appear under My submission.

If the teacher chooses to create a Distributed folder these files will be shown to other course participants.

Deleting submitted files

You can always remove submitted files from My submission. Click on the delete icon next to the file to do so.

Removed files can only be restored via the recycle bin if:

  • deadline date for submission has not passed,
  • your submission is not marked as Completed or Completed following supplementation.

Deleted files will always be saved in the Events log.

If you remove a file from My submission that is also shown in a Distributed folder this file will be removed from both places (after your approval).

Comments cannot be removed.

Status for assignment

An assignment can have various Status – which also determines the color of the status icon. The following status options are available:

  • Not submitted
  • Submitted
  • Assessment in progress
  • Incomplete – under supplementation
  • Supplement submitted
  • Completed
  • Completed following supplementation

Anonymous assignment

In an anonymous assignment you will be assigned an anonymity code that will be shown instead of your name. The teacher will thus not know who you are as they grade the assignment.

Depersonalize the document before you submit it!
The document you upload should not contain your name and civic identification number. For the teacher’s convenience it’s a good idea to give your anonymity code instead.

Bear in mind that some word-processing programs register who the author of the document is. Check whether the document contains such information and remove all personal information before you upload your document. Please refer to the instructions for the respective program to do so.

Assignment with Plagiarism check

The teacher/administrator can select whether submitted files are to be checked for plagiarism or not. Submitted files are sent off to an external system for plagiarism check directly upon submission.

If Plagiarism check is to be performed, it is important for the submitted file to have the proper file format (.doc, .docx, .sxw, .ppt, .pptx, .pdf, .txt, .rtf, .html, .htm, .wps, .odt). Read more about plagiarism check.

You will see in the Event log and receive confirmation via email when your file/document has been sent in for plagiarism check.

Distributed files

The teacher can make submitted files visible to other course participants by creating a Distributed folder.

The folder with all the files will appear under the heading of Distributed files. You can download all student files from here.

Remember to delete files that are no longer current from My submission. Otherwise these files will be shown in the Distributed folder. If you remove a file from My submission the file will also be removed from the Distributed folder.

Bulletin boards and messages

Bulletin boards are used to direct messages to different students, such as all students at a department, course section, joint section, or a group. It is possible to attach a file to messages on bulletin boards.

The starting page displays current messages from the department, ongoing programmes, and courses. Messages are also shown on the respective course and programme pages.

Help for administrators

Add a bulletin board

To send messages, there must be a bulletin board.

  • If there is no bulletin board, select “Add new function” and then “Bulletin board.”
  • If a bulletin board already exists, select “Add new Bulletin board.”

Please note: Take care to use the right bulletin board. The bulletin board determines what students will be able to see a message.

  • Bulletin board for a department: Messages are displayed to all students at the department.
  • Bulletin board for a course: Messages are displayed to all course sections belonging to the course.
  • Bulletin board for a joint section: Messages are displayed to all students taking any of the course sections included in the joint section.
  • Bulletin board for a course section: Messages are displayed to the students in the course section.
  • Bulletin board for a course section/group: Messages are displayed to students belonging to the group within the course section.
  • Bulletin board for a course section component: Messages are displayed to students in the course section component.
  • Bulletin board for a programme: Messages are displayed to students taking the programme.

Name of bulletin board

The name of a bulletin board is shown only to the administrator so that she/he can distinguish between different bulletin boards. A bulletin board will automatically be named "Bulletin board” unless you enter an alternative name.

Note that the student never sees the bulletin boards or the name of the bulletin board but only the messages that are relevant to the student. All messages are always listed under the heading "Messages" at the start- course and programme pages.

Information about what the student sees is found under the heading Display and sender of messages.

Limit to groups

Bulletin boards for a course section can be used to direct messages to different groups within the course. In the Student Portal the students in a course section can be divided into teaching groups. An example of this is when students are divided in groups the teacher/administrator can choose to have the messages on a bulletin board be visible to certain group(s). The Student Portal lists the groups belonging to the course section, allowing the teacher/administrator to mark the relevant ones.

Click on “Save” and the bulletin board will be created.

Create new message

Open the Bulletin board. If no bulletin board exists to direct messages to the students, you have to create one, see Add a bulletin board.

  1. Click on the button "New message” that appears on the Bulletin board.
  2. Fill in Heading and text in Swedish and/or in English. If you leave the English text field blank when creating a new message, only the Swedish field will appear and vice versa.
  3. Upload ev. file to be displayed in conjunction with the message.
  4. Limit display:
    You can enter publication time-span for the message. This is done by entering a “from” date or only a “through” date for the message. Leave this blank if the message is to be shown immediately.
  5. Select status:
    Draft - the message is not shown to students.
    Portal - the message is shown to authorized student.
    Portal and public - the message is also shown to users who are not logged on.
  6. Click on Save.

If the bulletin board is limited to certain groups, messages cannot be shown publicly since group information only exists inside the Student Portal.

Edit the message

Under each message there is the link "Edit the message”. Click on the link to edit that particular message. Information about the time when the change was made and who made it is saved and shown in the administrator's interface.

Messages appear in chronological order in the student interface. A new message appears at the top of the list of messages. Please note that an edited message will have the same order as before the change. To put an older message at the top of the list please mark Save as new message, show it at top of the message list.

Remove the message

Under each message there is a link "Remove the message”. Click on the link to remove that particular message. You can remove a message whenever you want, and it will then disappear immediately from the student interface.

Please note: If the same bulletin board is used in multiple places in the Portal, for example by two course sections, the messages will disappear for all the students.

Display and sender of messages

Uploaded a messages are shown on the student's starting and course page. Note that students never see the bulletin boards but only the messages relevant to them. All messages are always listed under the heading "Messages".

The administrator's starting page shows messages that have been sent to students from bulletin boards connected with the department. The administrator's course section page shows all messages the student sees on his/her corresponding course page.

Sender

Besides the heading and text of the message, all messages have a sender. It consists of the name of the department or the course, depending on what bulletin board the message was sent from. The date the message was sent is also included. For Example,
Heading
Message text
SENDER: Department of Mathematics [2009-09-11].

Links in a message

It is possible to insert a link in a message and in that way connect to a document in a Document collection, a webpage, etc. Select the words that will be the clickable link. Click on the link symbol in the editor, type the address and click OK.

Edit bulletin board

If necessary, you can edit the name and display to groups. Click on the link "Edit” next to Bulletin board. Information about the time when the change was made and who made it is saved and shown in the administrator's interface.

Note that if you change which groups within a course section are able to see the message, all messages – even those posted previously – will only be shown to students belonging to the groups selected.

Remove bulletin board

When you remove a bulletin board, all messages on it disappear as well. Click on the link "Remove” next to Bulletin board.

Note that if the same bulletin board is used in several places in the portal, e.g. for two course sections, the bulletin board is removed only from the course section in question, while the other course section can continue to use the bulletin board as before.

Deleted functions go to the recycle bin the menu. It remains in the recycle bin for seven days and can easily be restored.

Chat

Via chats students and teachers can send instant messages to each other. Many teachers choose to use a chat to answer students' questions online. A chat can also be used as a tool for seminars when students and teachers discuss a particular topic.

Add a chat

A chat can be added to courses, course sections, course section components and joint course sections.

  1. Select Chat from the list of available functions
  2. Assign a name of your choosing in Swedish and English. This name will be shown in the student’s menu.
  3. Enter a description
  4. Enter any display limitations. If there are groups defined, you can choose to display the chat only to a certain group or groups.
  5. Click on Save

Write a post

  1. Write your post in the box at the bottom of the page
  2. Click on the Send post/Gör inlägg

Remove a post

  1. Click on the bin next to the post
  2. Accept the deletion of the post by clicking on the button Remove/Ta bort

Students cannot remove posts.

Displaying posts

All chat posts are saved and can be read by all chat participants.

View: You can select how the date and time are to be displayed. The following options are available:

  • Time only
  • Date and time
  • Date only
  • Neither date nor time
  • ID only (name of person who wrote post)

View messages from: You can also select which posts you want to see. The following options are available:

  • The 500 most recent posts
  • The 100 most recent posts
  • The 10 most recent posts
  • The last 3 days
  • Don’t show any history of posts

Language support

It is not possible to select whether a text is to be displayed in Swedish or English because the chat function has no language support. The chat will display all content on the chat – regardless of what language you have selected for Student Portal.  

Delete a chat

  1. Open the chat
  2. Click on the link Remove. Accept the deletion of the chat by clicking on the button Remove. The chat then disappear in both the administrator's and the students' interfaces.

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

Chat – an externally developed tool

The Chat funktion is an educational tool developed by Sakai. This means that the functionality cannot be changed / developed by the Student Portal. The function has been made available in Student Portal via the LTI – Learning Tools Interoperability standard.

Up

Write a post

  1. Write your post in the box at the bottom of the page
  2. Click on the Send post/Gör inlägg

Remove a post

Students cannot remove posts.

Displaying posts

All chat posts are saved and can be read by all chat participants.

You can select how the date and time are to be displayed. The following options are available:

  • Time only
  • Date and time
  • Date only
  • Neither date nor time
  • ID only (name of person who wrote post)

You can also select which posts you want to see. The following options are available:

  • The 500 most recent posts
  • The 100 most recent posts
  • The 10 most recent posts
  • The last 3 days
  • Don’t show any history of posts

Language support

It is not possible to select whether a text is to be displayed in Swedish or English because the chat function has no language support. The chat will display all content on the chat – regardless of what language you have selected for Student Portal.  

Chat – an externally developed tool

The Chat funktion is an educational tool developed by Sakai. This means that the functionality cannot be changed / developed by the Student Portal. The function has been made available in Student Portal via the LTI – Learning Tools Interoperability standard.

 

Discussion forum

A discussion forum enables users to discuss various subjects via the Student Portal.

Help for administrators

The person who is responsible for a forum on the internet is required to oversee the service. The Law on Responsibility for Electronic Bulletin Boards (1998:112) (only in Swedish).

Add a discussion forum

Name of discussion forum

Enter a name of your choice, such as Discussion Forum Component I, or use the name that is already provided, Discussion Forum.

Limiting display in the Portal

Date
If you want students to be able to see the discussion forum for only a limited period of time, you can limit its display by entering an interval of dates and time. You can also choose simply to enter a starting date or simply an ending date for displaying the discussion forum.

Groups
Students in a course section can be subdivided into groups created in the Portal, such as teaching groups. If such groups have been defined, you can choose to display the discussion forum only to one or more specific groups.

Select status and Save

Draft - the forum will not be displayed to students.
Portal - the forum will be displayed to authorized students (for instance all students at the department when you have associated the forum to the department).

When you have clicked on Save the menu will be complemented by the name of the discussion forum for both administrators and students.

Edit a discussion forum

  1. Open the discussion forum.
  2. Click on the Edit link. Here you can change the name of the discussion forum and whether the displaying of the discussion forum is to be limited in some way.

Information about when the change was made and who made the change will be saved and displayed in the administrator’s interface.

Delete a discussion forum

  1. Open the discussion forum.
  2. Click on the Delete link. Confirm the deletion of the function by clicking on the Delete button. The discussion forum will then disappear from both the administrator’s and the students’ interfaces.

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

Add a topic

  1. Open the discussion forum.
  2. Klick on the link Open.
  3. Click on the New topic button.  
  4. Then click on the Submit button to add the topic.

Please note: As a teacher you can label new topics in three ways, choosing between normal, announce, or sticky. Announced topics always appear at the top of the forum with a yellow background. It is appropriate to create an announce topic, for example, if you want to provide a descriptive text about the forum at hand. Sticky topics will appear below notice topics but always above normal topics.

Delete a topic

Open the relevant topic in the discussion forum. At the bottom of the page, under all the comments on the topic, there are two buttons. Click on the “X” button to delete the topic and the comments on it. Click on the lock to close the forum to further comments.

Note: Students can create new topics but cannot delete topics.

Remember that you cannot restore a deleted topic.

Respond to a comment

  1. Open the topic in the discussion forum.
  2. Click on the reply button. 
  3. Fill in the message and click on the Submit button. You can also include another comment in your message by clicking on the quote button next to the comment you wish to quote

You can also respond to a comment via the Quick Reply link.

Edit a comment

Every comment has its own panel of buttons for quoting, editing, and deleting. To edit a current comment, click on the edit button in the list. Students can only edit comments they created.

Formatting a comment

There are many possibilities for formatting your comment. Among the buttons you will find the usual formatting tools: bold, italic, underline. You also have pull-down menus for text colour and text size.

The formatting means that start and end codes are used to surround the text you want to format, for example: [b]this will be in boldface[/b], [i]this will be in italics[/i].

You execute the formatting by selecting the text you have written and clicking on the respective button. You can also click on a button first, then write the text, and finally click on the same button again – or click on Close bracket codes.

If you are familiar with writing home pages in HTML, you can also choose to write these codes if you first unselect the box Do not use HTML in the message.

To see your formatting, click on the Previewbutton, and when you are satisfied, on the Submit button.

Mathematical formatting

It is possible to use mathematical formatting according to the LaTeX standard in your forum messages Read more about the TeX standard at http://www.tug.org/begin.html. Depending on what browser you are using, you may need to download external programmes and fonts for this to work properly.

Attaching files to a forum message

You can upload files from your computer and attach them to your message. The files will then be available for downloading.

Delete a comment

Every comment has its own panel of buttons for quoting, editing, and deleting.  To delete a current comment, click on the “X” button in the list.

Students cannot delete comments.

Remember that you cannot restore a deleted comment.

Watch a forum or a topic

It is possible to monitor the discussion forums and topics.

When you subscribe to a forum you will be notified of new threads.
When you are following a topic, you will be notified of created topic replies.

To subscribe to a forum or a topic, open the forum/topic and click on the binoculars with the text Watch this forum/topic.

If you do want to stop monitoring the forum/topic, click the Stop watching this forum/topic.

 

 

Add a topic

As a student, you can add a new topic in an existing discussion forum:

  1. Open the discussion forum.
  2. Click on the “new topic” button.
  3. In the window that opens, enter a heading and a message for the topic.
  4. Then click on the “Submit” button.

Delete a topic

As a student, you cannot delete a topic even if you created it yourself.

Respond to a comment

Open the topic in the discussion forum.  Click on the “reply” button.  Fill in the message and click on the “Submit” button. You can also include another comment in your message by clicking on the “quote” button next to the comment you wish to quote
You can also respond to a comment via the “Quick Reply” link.

Edit a comment

Every comment has its own panel of buttons for quoting, editing, and deleting.  To edit the comment, click on the “edit” button in the list. You can only edit your own comments.

Formatting a comment

There are many possibilities for formatting your comment.  Among the buttons you will find the usual formatting tools: bold, italic, underline.  You also have pull-down menus for text color and text size.  You can carry out formatting by selecting the text you have written and clicking on the respective button.  To see your formatting, click on the Preview button, and when you are satisfied, on the Submit button. For advanced users there are additional functionality in the forum. For example:

Mathematical formatting

It is possible to use mathematical formatting according to the LaTeX standard in your forum messages Read more about the TeX standard at http://www.tug.org/begin.html. Depending on what browser you are using, you may need to download external programmes and fonts for this to work properly.

Attaching files to a forum message

You can upload files from your computer and attach them to your message. The files will then be available for downloading.

Delete a comment

As a student, you cannot delete a comment even if you created it yourself.

Watch a forum or a topic

It is possible to monitor the discussion forums and topics.

When you subscribe to a forum you will get notified when new threads are created.
When you are watching a topic, you get notified of created topic replies.

To subscribe to a forum or a topic, open the forum/topic and click on the binoculars with the text "Watch this forum/topic”.

If you want to stop monitoring the forum/topic, click the "Stop watching this forum/topic”.

Document collections for course material and group work

A Document collection is used to organize documents of different types and can be compared to a document manager on a computer, enabling you to create a folder structure that contains other folders or documents. The administrator determines what type of Document collection is used.

There are different kinds of Document collections: Document collections for course material or group work

Tip! New function for assignments

Student Portal has a new function for assignments. Here, the teacher and students can communicate with each other, upload files and view an event log. The new function will eventually replace the Document collection of assignments. For more information, see Help> Functions> Assignments

Help for administrators

Add Document collection

Name of Document collection

Enter a name of your choice, e.g. Old exams. This is the name to be shown in the students' course menu. Enter a name only in Swedish or English.

Enter type of Document collection

There are different types of Document collections:

  • Document collection for course material: Used if the administrator wants to upload course material. The student can only see and open files in this Document collection.
  • Document collection for group work: Used when students have to be able to upload/remove files and create folders, etc. in the Document collection.
  • Document collection for assignments: This type of Document collection will eventually be recplaced with the new function Assignments.

Description

You can describe your Document collection and how it will be used. Example: In a Document collection for assignments, you can describe the assignment. You can also add a link in the description, either to a web page or to a file in a Document collection for course material.

To create short link names, you write: [linkname|http://www.example.net]
The "link name” will then be the clickable link in the text.

Limiting display in the portal

Dates
If you want the students to be able to see the Document collection only for a limited period of time, you can limit the display by entering an interval of dates and time.

You can also choose to enter only a "from” date or only a "through” date for displaying the Document collection.

Groups
Students in a course section can be divided into groups created by the portal, subgroups for teaching, for instance. If groups have been defined, you can choose to show the Document collection only to a certain group or groups.

Select status and Save

Draft - the Document collection is not shown to students.
Portal - the Document collection is shown to authorized student.
Portal and public - the Document collection is also shown to users who are not logged on.

When you have clicked on "Save” the menu will be complemented by the name of the Document collection.

Please note: A Document collection for course materials with the status Portal is shown to admitted and registered students.

Editing a Document collection

  1. Open the Document collection.
  2. Click on the link "Edit”. Here you can change the name or type of the Document collection, and can limit its display in some way.

Information about the time when the change was made and who made the change is saved and is shown in the administrator's interface.

Removing a Document collection

  1. Open the Document collection.
  2. Click on the link Remove. Accept the deletion of the Document collection by clicking on the button Remove. The Document collection will then disappear in both the administrator's and the students' interfaces.

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

Downloading files and folders

  1. Select the file/folder by clicking on its box.
  2. Click on the icon Download.

Folders are automatically saved as a zip file. The same is true when you download multiple files at the same time.

Uploading file

  1. Open the folder where the file will be stored.
  2. Click on the button Browse.
  3. Find the file on your computer.
  4. Click on Upload.

Upload multiple files

To upload multiple files at the same time, the files and folders must be saved as a zip file.

  1. Click on the button Browse.
  2. Find the zip file on your computer.
  3. Click on Upload.
  4. Click on the link Change info next to the zip-file.
  5. Check the checkbox Unpack file and save in current folder.
  6. Click on Save.

Moving files and folders

  1. Select the file/folder by clicking on its box.
  2. Click on the icon Cut.
  3. Open the folder where the file/folder will be stored.
  4. Click on the icon Paste.

Removing files and folders

  1. Select the file/folder by clicking on its box.
  2. Click on the icon Delete. The file will be moved to the trash can.

Creating a folder

A folder is created by writing a name for the folder in the text field and clicking on the button Create.

It is possible to hide/show empty folders by clicking on Show/hide empty folders. Please note that the folders are

Navigating between folders

You open a folder by clicking on the name of the folder. When you have opened the folder the search path shows where you are in the folder structure. The search path contains links back to these folders.

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Document collection for assignments

There are Document collections available for submitting assignments with or without plagiarism checks.

Tip! New function for assignments

Student Portal has a new function for assignments. Here, the teacher and students can communicate with each other, upload files and view an event log. The new function will eventually replace the Document collection of assignments. For more information, see Help> Functions> Assignments.

Personal folders

When adding a Document collection for assignments, indicate your choice in terms of creating personal folders or not.

If you choose the alternative “Create personal folders for each student” each student receives a folder where she/he can upload files that will be seen by the teacher. The teacher can also upload

Please note: The student cannot see any other files except his/her personal folder.

Without personal folders

If you choose the alternative “No automatically created folders” each student can upload files to a general Document collection accessible to the teacher. All the students can see the uploaded files, but cannot open or remove it.

Please note: The student cannot open files uploaded by the teacher in this Document collection.

It is possible to enter a deadline for submission of assignments. It is also possible to select automatic switching of the Document collection type, see below.

Automatic switch of Document collection type

In both Document collections for assignments it is possible to execute an automatic switch of Document collection type. There are two alternatives. If Document collection for course materials is selected, students will be able to see, open, and download assignments from all students. If Document collection for group work is selected, students can upload, delete, and edit each other's assignments.

Copyright

Governmental authorities have signed an agreement with Bonus Presskopia regarding copying of certain copyright-protected material to be used for distribution in teaching. The agreement does not give any right to publish such material on the Web – on the Student Portal, for example. 

For publication on the Web, special permission is required from the copyright owner for the work. Inquiries about such permission can be directed to the copyright holder and/or the publisher of the work. Tips on how you can request permission for publication are available on the Bonus Presskopia home page

Information security

When uploading material to the Student Portal, you should consider whether your files can contain information which violates the Personal Data Act, SFS 1998: 204, is confidential or may be intrusive.

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Different Document collections

The teacher/administrator can set up different Document collections where students can do various tasks.

  • In a Document collection for course material, students can open and download files.
  • In a Document collection for group work, there are no limitations. You can upload/delete files and create folders as you like. It is possible to upload and download several files.
  • In a Document collection for submitting assignments, you can upload files and create folders.

Downloading files and folders

  1. Select the file/folder.
  2. Click on the icon Download.

Folders are automatically downloaded as a zip file. The same is true downloading multiple files simultaneously.

Uploading files

  1. Open the folder where the file will be stored.
  2. Click on the button Browse.
  3. Find the file on your computer.
  4. Click on Upload.

Upload multiple files

To upload multiple files at the same time, the files and folders must be saved as a zip file.

  1. Click on the button Browse.
  2. Find the zip file on your computer.
  3. Click on Upload.
  4. Click on the link Change info next to the zip-file.
  5. Check the checkbox Unpack file and save in current folder.
  6. Click on Save.

Moving files and folders

  1. Select the file/folder.
  2. Click on the icon Cut.
  3. Open the folder where the file/folder is to be stored.
  4. Click on the icon Paste.

Deleting files and folders

  1. Select the file/folder by clicking on its box.
  2. Click on the icon Delete.

Creating a folder

You create a folder by entering folder name for the folder in the text field and clicking on the button Create.

Navigating between folders

You open a folder by clicking on the name of the folder. When you have opened the folder, the search path shows you where you are in the folder structure. The search path has links back to these folders.

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Progress

Using the Progress function the teacher can set up various course components, such as assignments and attendance enabling the capturing of the students' progress in each component. Students only see her/his progress.

The Progress function allows for creating a Report for a result list to be submitted to Uppdok.

Help for administrators

Add Progress

Name of Progress

Enter your name choice or use the name Progress provided.

In the students’ menu the Progress name will be dislayed under the title Progress. It can therefore be a good idea to name individual Progress items.

Description

You can describe your Progress and how it will be used.

To create short link names in the text, you write: [linkname|http://www.example.net] The "link name" will then be the clickable link in the text.

Components

The Student Portal automatically shows two components, but it is possible to add more.

  1. Enter a name for the component and what % the component is worth.
  2. Specify the order in which the component is shown. If the field is left blank, the components will be sorted in alphabetical order.
  3. Indicate whether the component is part of a course component. This is done by linking the component to an examination code in Uppdok via the drop-down menu for the respective component. It is possible to link several components to the same course component. Read more about Report for result list.

Points

It is possible to have a numerical scale connected to each component. State the points that will apply for all Progress components. Exemple: If min is 1 and max is 5 the scale will be 1,2,3,4,5.

Supplement

The checkbox Supplemented makes it possible to note that the student has completed the component but has done so in another way, e.g. by submitting an assignment instead of participating in a seminar.

Following options are available:

  • Do not use the checkbox Supplemented.
  • Checkbox Supplemented to be displayed to teacher/administrator.
  • Checkbox Supplemented to be shown to teacher/administrator and student.

Comments for the entire progress

It is possible to have a comment for the entire progress that appears on the far right of each student. Please note that you can always add a comment per component.

Following options are available:

  • Do not use comment/progress.
  • Any comments to be displayed to teacher/administrator.
  • Any comments to be displayed to teacher/administrator and student.

Limiting display in the portal

Date
If you want students to be able to see the function Progress only for a limited period of time, you can limit its display by setting an interval of dates and time.

You can also choose to enter only a from or only a through date

Groups
Students in a course section can be divided into groups created by the portal, such as teaching groups. If groups have been defined, you can choose to show Progress only to a certain group or certain groups.

Select status and Save

Draft - the progress is not shown to students.
Portal - the progress is shown to all students authorized in the portal.

When you have clicked on Save the menu will be complemented by the Progress.

Edit Progress

Open the function Progress and click on Edit.

Here you can add and remove components and change the component's name, value, and course share. To change the order of the component in the progress table, you change order number of each component.

Information about the time when the change was made and who made it is saved and shown in the administrator's interface.

Remove Progress

  1. Open the function Progress and click on the link Remove.
  2. Confirm the removal of the function by clicking on the button Remove.
  3. The function Progress then disappears, in both the administrator’s and the students’ interfaces. If there is more than one Progress item for the course section in question, only the selected Progress item will disappear.

Deleted functions go to the Recycle bin in the menu. It remains in the recylce bin for sevan days and can easily be restored.

Display of the list´s participants and columns

The page contains all students on the list of participants for the course section/joint section and all the components that have been defined.

Display of lists of participants
If a course section contains groups, you can choose which groups are to be shown by selecting one or more groups on the list. You can also choose to display participants on the list on the basis of scores and status.

  1. Click on the Display of list of participants heading.
  2. Check the box for the groups you wish to display. You can also choose to display participants on the list on the basis of scores and status.
  3. Click on the Update button.

The search function
You can choose which participants are to be displayed by entering a word of your choice in the search field for the list of participants. For example, if you enter Anna, only participants named Anna will be shown. This is convenient if you want to work with one student at a time.

Displaying the list’s columns and elements
You can choose what information about the participants you want to display, such as name, civic registration number, group, programme specialisation and registration semester. You can also choose which elements are to be shown – which can be convenient if Progress has multiple elements.

  1. Click on the Display of list columns heading.
  2. Select one or several columns/components in the lists.
  3. Click on the Update button. The columns/elements you selected will now be displayed.

TIP: If the Progress table is still wide, you can maximise the window by clicking on the icon in the upper right-hand corner.

If you still have to scroll sideways and have many participants, you can use the arrow keys, so you won’t have to scroll to see the scrolling list first. Also, bear in mind that you can reduce the number of participants via the search function so that the horizontal scrolling list will be visible directly, without your having to scroll down to the bottom of the page.

The Progress table can by sorted by all columns you have chosen to display. You do this by clicking on the name of each column.

Progress and reregistered students

When a student is reregistered, his/her status does not transfer from previous Progress elements another course section. If the student is reregistered multiple times, the student may have completed some elements here and some elements there.

When a student is reregistered, it’s recommended that the administrator transfers status for Progress elements to the current course section. This enables the student, teacher and course administrator to get an overall view of the respective student.Tip: The department administrators and grade-reporting teachers can see an overall student history for a student’s Admissions, Registrations, Assignments, and Progress. This makes it easier to transfer status for Progress. Read more in the guide Reregistrations (only in Swedish)

Tip: It’s possible to see in what semester the student was registered for the first time in Progress (choose to display the column “Registered semester”). It will then be easier to bear in mind that a student has been reregistered and that the student may have Progress elements from another course section.

Enter the student's progress

  1. Open the Progress.
  2. Click in the cell for a component and student.
  3. Enter progress Submitted, Incomplete, Completed or Did not participate.
  4. Fill in points, supplement and comment.
  5. Click on Save.

Padlock: Reported components will be displayed with a padlock in the progress table and cannot be changed in the Student Portal.

Open padlock: Reported components with a failing grade (the status Unsatisfactory achievement) will be displayed with an open padlock in the progress table and can be changed in the Student Portal.

Info-icon: The info-icon shows the name of the student and information about when and by whom a certain progress component was registered or when a comment was written or changed.

Already reported as passed in Uppdok: In those cases, when the progress is created and a student already reported as passed in Uppdok, there is no possibility to indicate progress for the student.Already reported as passed in Uppdok appears in the cell.

Progress that has been reported to Uppdok via the Report for a result list cannot be changed and is marked with a padlock.

The info-icon shows the students name and information about when and by who a certain progress component was registered or when a comment was written or changed.

Register progress for many students at the same time by doing the following:

  1. Mark the students in question.
  2. Select component and status via the drop-down menus under the heading Enter progress for selected students.
  3. Click on Update.
  4. Save the Progress.

Comments and scores

It is also possible to write comments and enter points per component and student. This is done by clicking on the cell of that component. Don’t forget to Save.

It is possible to have a comment for the entire progress that appears on the far right of each student. You can choose if you want this comment to be visible to students.

To simplify the reporting of grades, comments and scores for resp. Progress elements are now displayed on the grading sheet. Also shown here are the total scores for all elements included in the examination code.

The student's view

The student sees only her/his row of the Progress table. It shows which components have been submitted, completed or incomplete, along with any comments from the teacher. She/he can also see the progress entry dates.

Report for result list

In the Progress function it is possible to create a Report for a result list to be submitted to Uppdok. In this way it is possible to report student grades in batches without having to create new lists in Uppdok.

Only a Grade-reporting teacher is authorized to create report for result lists.

Progress and Examination sets

Progress uses the course code of the course section and the starting semester of the course section to retrieve the right set of examination codes.

Example: For a course with three sets of examination codes, associated with semesters Spring 2010, Spring 2013 and Spring 2015, respectively, Student Portal will retrieve the codes that are associated with Spring 2013 for a course section with Autumn 2014 as the starting semester.

Altered examination set and reporting results via Progress

If the set of examinations has been altered, results for reregistered students must be reported via the Progress function and the examination code that applied when the student registered the first time.

Tip: Choose to display the column “Registered semester” in Progress to see which semester has the right set of examinations for reregistered students.

Create Report for result list

  1. Create a Progress and link one or more progress elements to a course component via the drop-down menu for the respective element.
  2. When one or more students have the status Completed for all elements linked to an examination code or if one or more students have the status Unsatisfactory achievement the heading Report for result list will be displayed to a Grade-reporting teacher.
  3. Select which examination code you want to create a result list for and click on Create.
  4. Now a list will be displayed with students who have the progress status Completed alt. Unsatisfactory achievement for all elements linked to the selected examination code.
  5. To simplify the reporting of grades, comments and scores for resp. Progress elements are displayed on the grading sheet. Also shown here are the total scores for all elements included in the examination code.
  6. Enter the grade, examination score, and grading date for each student. Tip: At the bottom of the page you can enter the grading date and the grades for a number of students simultaneously.
  7. Enter the email address to the Uppdok contact at the department. This is important because it notifies the contact that there is a grading report to be retrieved from Uppdok.
  8. Click on Save.
  9. When you are finished, you select all students on the list via the link Select all and click on Submit. The result report will then be submitted to Uppdok.
  10. The Uppdok administrator at the department receives an email message which states that the list is available in Uppdok.
  11. Reported components will be displayed with a padlock in the progress table and cannot be changed in the Student Portal. Reported components with a failing grade (the status Unsatisfactory achievement) will be displayed with an open padlock in the progress table and can be changed in the Student Portal.

The grade U via Progress

It is possible to submit a failing grade, U, via Progress. If a Progress element is linked to an examination code and the student has the status “Unsatisfactory achievement”, the teacher reporting grades can enter a U for that examination code. Grades are reported as usual via a grading sheet that is submitted to Uppdok.

Reported components with a failing grade (the status Unsatisfactory achievement) will be displayed with an open padlock in the progress table and can be changed in the Student Portal.

Open saved result list

Reports for result lists are not found among other result lists at the department. A saved result list is opened via Progress in the same way it was created.

  1. Open the Progress.
  2. Select the examination code in the drop-down menu at Report for result list.
  3. Click on Create to open the result list.

Linkage between Progress and Assignments

Via a Progress page a teacher/administrator can link a Progress element to an Assignment. The status and score for the student’s assignment will then be automatically relayed from Assignment to the Progress element.

Creating a link

To link a Progress element to an Assignment, there must be an Assignment for the same course section/joint section as the Progress element.

The link is always created via a Progress element.

Please note: As soon as you link a Progress element to an Assignment, the progress that was already filled in for the element at hand will be deleted and replaced by the status of the assignment. If you have already filled in progress for the element and want to link it to an assignment, we recommend that you first print out the progress BEFORE you set up the link.

  1. Create a new Progress element or open an existing one and select Edit.
  2. Each element contains a Link element to Assignment feature. Select which Assignment the Progress element is to be linked to via the dropdown menu.
  3. Enter the point scale, if any, for the Progress element (otherwise only the status will be relayed from the Assignment to the Progress element).
  4. Save the Progress element.

The column heading for the element contains the name of the element and the name of the Assignment that the element is linked to.

If the Assignment already contains status and score this information will be directly relayed to the Progress element.

Relaying status and scores

Once a Progress element has been linked to an Assignment, the status and score for a student can only be entered via Assignment. In the Progress element these options will be locked. On the other hand, you can write comments and use the Supplemented checkbox in the Progress element.

Since there are more status options in Assignment than in Progress, the following translation applies:
Not submitted = If the student has not submitted an Assignment, no status will be shown in Progress. On the other hand, if the teacher selects the "Not submitted" status and saves the status, "Did not participate" will be shown as the status in Progress.

If the Progress element contains a point scale, such as 1-50, and there is a link to an Assignment, it is this point scale that applies to the Assignment. The Assignment contains information about which points scale applies, and a warning will be shown if the scores entered are not valid in the Progress point scale.

Anonymous assignment and relaying of results
If a progress element is linked to an anonymous assignment, only students with status "Completed" and "Unsatisfactory achievement" will be relayed from the assignment to the progress element.

Tip! If the assignment is anonymous, it can be handy to use scores when grading a submission. The score will be relayed to the progress element and will also be displayed in the result list.

Removing a link

You can remove a link between an element and an Assignment. You do so by selecting the blank option in the dropdown menu for Link element to Assignment. If the status from the Assignment to the element has already been relayed, this information remains in place, but the element will be "unlocked" and the teacher will be able to change the status and score.

If an Assignment is removed and this Assignment is linked to a Progress element, the link to Progress will disappear.

Print Progress

Printing a Progress report with multiple components can be tricky. It will be helpful to use your browser’s Preview function.

  1. Select File > Preview in your browser menu
  2. This shows what the Progress report will look like when printed
  3. Make any adjustments needed to make room for the entire Progress report. For example, you can:
    • change how the page is to be scaled in %
    • switch from portrait to landscape format
    • change from A4 to A3 
  4. Click on Print
  5. Close Preview to return to Progress

If you still can’t make room for all components, you can choose to print a few components at a time:

  1. Select the components you want to print (hold down the Ctrl key while you select the components in the list at  "Show columns and components" to select several components at once)
  2. Click on Update
  3. Now only your selected components will be displayed
  4. Select File > Preview in you browser menu
  5. Make any adjustments needed and print the Progress report

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Via Progress the teacher can set up the different components/assignments of the course and enter your progress, such as whether you have completed a component or not.

Please note: Your Progress does not show grades. These are always shown under the tab My studies> View study results.

TIP! Via My studies > Progress you can see a compilation of all your Progress elements. This provides you with an overview of which elements have been completed and which ones remain to be done for the various courses. The overview shows the current status for each respective Progress element with direct links to Course section and Progress.

Groups

The Group division function in Student Portal makes it possible to divide students in a course section or a joint section into different groups. For example, these might be groups for teaching, field trips and excursions.

Grouping of participants is done either by signing up (students sign themselves up) or by the administrator/teacher dividing up the students – manually or randomly.

Students see their groups via the link My groups on the course page. Found here is information targeting the group as well as a list of participants in the group.

Group work in the course

If there are groups in Student Portal, the teacher can create functions that are only displayed to each respective group. In this way each group can have its own discussion forum and Document collection for group work, etc. It is also possible to set up links to a chat room in the e-meeting tool Adobe Connect if the group needs to communicate via the Net.

A teacher/administrator can furthermore create a group assignment by linking a group division to an assignment – in this way each group can submit its own assignments and get feedback from the teacher, see the Assignment function for more information.

Help for administrators

Adding a group division

A Group division can be added from a course section and a joint section.

  1. Click on Add function in the menu on the relevant course section/joint section.
  2. Select Group division from the dropdown menu and click on OK.
  3. Then fill in the following information about the Group divisions: 

Name

Give the Group division a name. If students are to sign up for a group or groups, they will see the name of the Group division in connection with signing up.

Description

The description of the Group division is displayed to both students and administrators/teachers.

Creating groups

  1. Click on the Create groups button.
  2. Enter how many groups you want to create.
  3. Enter the name(s) of the group(s), e.g. Teaching group
  4. Enter the start value for the name sequence, e.g. A. The group names will now be Teaching group A, Teaching B, etc.
  5. Fill in an information text to be shown in connection with each group (same text for all groups). If the information texts are to be different for each respective group, it will be easy to change them once the groups have been created.
  6. Max No. of participants: Enter how many participants may take part in each group.
    This means that no more students will be able to sign up for the group or be randomly assigned to the group once the maximum number has been reached. On the other hand, the administrator can add extra participants manually.
    No limit: Leave the field blank if there is no limit.
    Even distribution: If you want an even distribution of the maximum number of participants, select the Even distribution option. Then the maximum number of participants will be calculated automatically, so if you have 50 participants and 5 groups, the max value will be 10 participants/group.
  7. Select whether the groups are to be timetabled or not.
    If a group is marked as timetabled the group will be available in the timetabling system TimeEdit. This makes it possible to create timetables for individual groups. Students belonging to the group will then see timetable events via the My timetable tab in Student Portal. The administrator interface will display links to each respective timetable.
  8. Click on the Create button.

The groups will now be displayed in the table. It is possible to change names, information, etc. for each group in the table directly.

Grouping participants

Choose whether the administrator/teacher is to divide the students into groups or the students are to sign up for a group.

If the students are to sign up on their own, you can to enter a deadline for signing up and to add a text to be displayed to students in connection with signing up.

Group participants are based on the participant list for each respective course section/joint section.

Hidden groups

If the teacher / administrator divide students into groups, the groups can be marked as "hidden groups". Students who belong to a hidden group will not see the group and its members under My Groups. It is possible to limit the display of a function to a hidden group. However, you can not add a group assignment based on a group division with hidden groups.

Include admitted students

Check this box to include admitted students in the groups. Note! Admitted students do not see their groups until they are registered for the course. Unregistered students are not automatically removed from the group of participants . This type of group is recommended for those who work with VFU.

Limiting display in the portal

By dates: If you want the students to be able to see the link to group registration for a limited time only, you can limit the display by setting an interval of dates and time.

You can also choose to enter only a from date or only a through date for displaying the link.

To certain groups: Students can already belong to other groupings within a course section. If defined groups already exist, you can choose to show the link only to a certain group(s).

Select status and Save

Draft - the Group division is not shown to students.
Portal - the Group division is shown to authorized student.

Click on Save. The menu will be complemented by the name of the Group division.

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Editing group division and groups

  1. Open the relevant Group division.
  2. Click on the Edit link.
  3. Make your changes and click on Save.

Information about the time the change was made and who made the change will be saved and displayed in the administrator interface.

Adding groups to a Group division

It is possible to increase the number of groups in an existing Group division.

  1. Open the Group division and click on the Edit link.
  2. Click on the Create groups button.
  3. Fill in the number of groups, names and information. If there are groups in the group division already, e.g. Group A, Group B and Group C and the new groups are to follow the same name sequence, enter the starting value D.
  4. Enter the max number of participants/group. Note that Even distribution does not count any groups created earlier but instead will evenly distribute the groups currently being created.
  5. Click on Create.
  6. Save the changes.

Removing groups from a Group division

It is possible to remove one or more groups. If there are already members in the group being removed, they will automatically be moved to the Not signed up (no group) group.

  1. Open the relevant Group division and click on the Edit link.
  2. Select one or more groups in the table.
  3. Click on the Remove button.
  4. Save the changes.

Removing an entire Group division

  1. Open the relevant Group division.
  2. Click on the Remove link. The students will then be automatically removed from the groups that were defined for the Group division.

When a function is removed, it disappears from all views in Student Portal but turns up in the trash bin found in the menu. It will remain there for seven days before being automatically deleted from the system. As long as the function remains in the trash bin it can be restored.

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Group divisions with groups

Every group division has an overview that shows all the groups. The group name is a link to the group. If you click the icon in front of the group name, the names of all the participants will be shown.

Group participants

Participants in groups are always based on the list of participants for the respective course section/joint section.

The administrator/teacher can add or remove students from groups as long as the student is registered for the course section.

Please note that a student can only be included in one group within one and the same Group division.

  1. Open the relevant Group division via the menu.
  2. Click on the Group participants button.
  3. Select which group the student is to belong to.
  4. Click on Save.

Compact view/Show all groups

There are two views to choose from when you work with participants and groups. The compact view is displayed when you first open the Group participant page. Here you select the group via a drop down menu. Show all groups shows all groups as radio buttons instead. Switch view via the buttons Show all groups / Compact view.

Random grouping

The administrator/teacher can leave the group division up to Student Portal. Students will then be randomly placed in the different groups. This random grouping also creates gender-balanced groups.

  1. Open the relevant Group division via the menu.
  2. Click on the Group participants button.
  3. Click on the Random grouping button.
  4. Click on Save.

Note: If some students have already chosen a group, they can keep their choices and will not be assigned a new group via random grouping. In other words, the teacher could first let the students themselves choose their groups and then, after the deadline, randomly distribute students who had not chosen a group. This is practical if, for instance, students show up later and you wish to distribute them among existing groups.

If necessary, the teacher can change group membership of students manually.

Erasing group membership

It is possible to remove the group membership of all students at once.

  1. Click on the Restore button.
  2. The students will now be moved to No group (Not signed up).
  3. Click on Save.

Creating subgroups (manually)

It is not possible to create subgroups automatically but you can do it manually.

  1. Create a group division with two groups, for example Group A and Group B.
  2. Make a random grouping of the participants and click on Save.
  3. Create a new group division with three groups, for example A1, A2 and A3.
  4. Open “Participant grouping” for the new group division.
  5. Click on “Displaying the list's columns” and select the column “Groups”.
  6. You will now see which students belong to Group A and Group B. Divide all the students in Group A so that they belong to either group A1, A2 or A3. Leave the students in Group B to belong to “No group” (not registered).
  7. Click on Save.

Sending email to groups

  1. Open the relevant Group division.
  2. Select one or more groups in the compilation of groups, such as the Not signed up group.
  3. Click on the Send email to those selected button.
  4. Fill out the form. Please note: when you add new recipients, the email addresses must be separated by a semicolon ";".
  5. Click on the Send button.

The teacher/administrator sending the message will automatically receive a copy of the message.

Sending email to group members

It is also possible to send email to the members of a group.

  1. Click on the name of the group in the compilation to open the list of participants in the group.
  2. Select one or more participants.
  3. Click on the Sent email to selected participant(s).
  4. Fill in the form.
    Please note: when you add new recipients, the email addresses must be separated by a semicolon ";".
  5. Click on the Send button.
    The teacher/administrator sending the message will automatically receive a copy of the message. 

Creating attendance/notice lists

It is possible to create an attendance list or a notice list for all groups or for each group.

  1. Open the relevant Group division.
  2. Click on the Create attendance/notice list.
  3. Enter a name for the activity (optional).
  4. Enter how many columns the attendance list is to contain.
  5. Enter what information about participants is to be displayed, such as name, civic registration number, email, etc.
  6. Click on the Update button.
  7. It is possible to add headings to the columns by clicking on the pen icon for each respective column.
  8. Click on the Print button. Tip: the browser’s print function offers you more control over the printing. Click on Archive > Preview... Here you can make adjustments before printing.

Copying a Group division

It is possible to copy Group divisions between different course sections. The groups will be copied along with all the information about the Group division apart from group participants. For more information about copying see the tab Help > Functions > Copy existing function.

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Displaying Group divisions to students

Students will see via the start page for the course if there are any groups they are supposed to sign up for.

Signing-up information entered by the administrator or teacher will be shown in connection with signing up for a group. Signing-up will also be displayed under Important dates if there is a deadline set.

Students see their groups via the link My groups on the course page. They will see any information directed to the group and the list of group participants along with their email addresses.

If the administrator/teacher removes a Group division, the My groups link will also disappear directly from the student interface (unless the student belongs other groups).

Re-registered students

If a student has been marked in Uppdok as not being entitled to take part in classes because she/he is re-registered, then she/he will not be able to sign up for a group. However, the administrator can add the student to a group despite this notation.

 

The link My groups is shown in the course menu. The groups you belong to are shown on that page. The group name is a link to the list of all group members.

The list of members contains image, name, email and study related link. It is also possible to send email to the members of your group from the list of all group members.

Sending email to group members

  1. Click on My groups in the course menu.
  2. Click on the name of the group to open the list of participants.
  3. Select all, one or more participants.
  4. Click on the button Send email to those selected.
  5. Fill in the form.
  6. Click on the Send button.
    The student sending the message will automatically receive a copy of the message. 

Group division and sign up

Groups within courses can be created in different ways:

  1. The teacher/administrator can divide the students in a course into different groups.
  2. The students can sign up for the groups that the teacher/administrator has defined.

Current group registrations are visible on your course page with a link to the form. Once signed up, the group will be visible in the My groups on your course menu.

  • You can de-register and change groups as long as Register is visible on your course page.
  • If there is a deadline set for signing up, no registration can take place after that date.
  • The teacher/administrator can set a maximum number of participants per group. You cannot sign up for a group once the maximum has been reached.

The department can determine in the Student Portal that certain information is only available to a certain group or groups. The course page for two students in the same course can therefore look different if they belong to different groups within the course.

Course registration

It is possible to add information about course registration, course start and contact details per course section via the function Course registration - regardless of whether the registration is done in the Student Portal or via a roll call. This information is also available on the public course pages of the Student Portal.

Help for administrators

Course registration via the Student Portal

Students admitted to a course section can register via the Student Portal. Registrations are automatically transferred to Uppdok, where the person in charge of Uppdok at the department secures them in Uppdok.

The advantage for students is that they can register via the Student Portal according to their preference during the registration period and they will have access to Web based information before the start of the course.

Registered students

When the student has registered via the Student Portal but has not yet been registered with Uppdok, date and time appears in the column "CR” in the list of admitted students. The department sees these registrations in Uppdok, where they are shown as a prepared registration list. Definitive registration in Uppdok is done by the department.

Students cannot de-register via the portal, but must contact the department as usual.

Course registration via roll call

It is possible to add a registration that is done via a roll call in the Student Portal.

Information about type of registration is displayed on the course page and at the overview of the institution's course registrations. It includes the date, time and place of the roll call and it is also available on the available on the public course pages and as well as for admitted students.

Compilation of course registrations

This overview shows a compilation of the activated course registrations in the Student Portal for the selected department and semester. Among other things, you can see during what period students can register, the date the course starts, and what stipulations apply for students admitted conditionally.

Columns

  • Course name links to the course section that the course registration is connected with.
  • Type shows type of registration and links to “Edit course registration," where it is possible to change the date the course starts and the status, for example.
  • Registration open from and Registration open through show during what period students can register.
  • Roll call Time and place shows what time and where the roll call takes place.
  • Course start shows the date the administrator entered as the start of the course.
  • Students admitted conditionally shows what stipulations apply.
  • Status shows whether the Course registration is to be displayed to the student (Portal) or not (Draft).

Students see their current course registrations on their starting page and on the course page, where she/he can register.

The Course registration function can be added to Course section.

Please note: You can add a course registration to multiple course sections at the same time via the link Add same function to several course sections in the overview for Course sections.

Add a Course registration

The Course registration function can only be added to Course section. Please note: It is possible to add multiple course registrations at the same time or copy an existing course registration.

Add a Course registration and enter the following information:

Type of Course registration

Choose if the registration is done via the Student Portal or via a roll call.

Period

If registration via the Student Portal: Enter the time period when it is possible for students to register.
Note: Admissions information must first have been transferred from VHS to the university before students can register.

If registration via roll call: Enter time (yyyy-mm-dd hh:mm) and place of registration.

Students admitted with conditions

Students can sometimes be admitted with conditions. If this is the case for the course section at hand, you must indicate how conditionally admitted students are to be dealt with in the Student Portal.

Note: If registration of conditionally admitted students is permitted, the department must do a thorough check to ensure that the students comply with the eligibility requirements before their registrations are confirmed and entered in Uppdok.

Information for students with conditions

Fill in information for students with conditions. This information is shown only to the students in question.

Information for admitted students and those who will be admitted via acceptance of late applicants

Fill in information for admitted students and for those who will be admitted via acceptance of late applicants. This information will be shown to students under the heading "Information to admitted students".

Contact information

Enter to whom the student should turn with questions regarding the course registration.

Information about course start

You can set a date for the course start. The date will be shown to students under the heading ”Course start”.

Under the heading "Message about course start” you can write a text about the course start.

Note: It is possible to add links in messages. To create short link names in the message, you write: [linkname|http://www.example.net] The "link name" will then be the clickable link in the message.

Limit display in the portal

If you want students to be able to see the course registration only for a limited period of time, you can limit its display by setting an interval of dates and time. You can also enter a ”from” only or only a ”through” date for showing the link.

Leave the field empty if the course registration is to be shown immediately.

Choose status and Save

Draft - not shown to students.
Portal - Everyone will be able to see information about registration and course start on the public course page, but only admitted, logged-in students will be able to register if registration is done via the Student Portal.

Click on Save. The menu will show the link ”Course registration”.

Please note: It is possible to add multiple course registrations at the same time.

Add multiple course registrations at the same time

  1. Click on the link “Add same function to several course sections” in the overview for course sections.
  2. Select the function “Course registration” in the drop-down menu.
  3. Mark the box “Edit separately” if you want to be able to edit the course registrations separately. 
  4. Mark which course sections the course registrations are to be displayed for and click on the button “Select.”
  5. Now you can enter specific information per course registration in the table and/or choose to enter information to be shared by all the marked course registrations in the form. Please note: Be sure to mark the course registrations before you fill in the information.
  6. Select the status as Draft or Portal.
  7. Update and save.

Please note: When you add several course registrations at the same time, it is only possible to use the shared alternative for students who are accepted conditionally. Once you have saved the course registrations, on the other hand, you can open the specific course registrations and change the conditions there.

Registered students

When the student has registered via the Student Portal, but has not yet been registered with Uppdok, date and time appears in the column ”CR” in the list of admitted students. The department sees these registrations in Uppdok, where they are shown as a prepared registration list, see Participant List of Participants> Students admitted. Definitive registration in Uppdok is done by the department.

Edit course registration

You can edit a course registration you previously added. Information about when the change was made and who made it is saved and shown in the administrator's interface.

Remove course registration

You can remove the course registration function as long as no students have already registered.
If students have already registered, you can make new registrations impossible by changing the time period for registration.

When a function is deleted, it always winds up in the recycle bin. The recycle bin is found in the menu. The function remains in the recycle bin for seven days and can easily be restored.

Display of course registration to students

The student sees her/his admissions information for the present and the coming semester on the starting page of the Student Portal, with links to the course pages where registration is done.

Information added by the administrator is shown in connection with registration.

Remember that it is important to set up information about course registration in Student Portal regardless of whether registration is to be done in the portal or via roll call. This will clarify the process for admitted students, reserves and support staff, etc.

Student account and registration process

Students must have a student account to be able to log in to Student Portal and register.

  1. Admission results come to Uppdok
    Admitted students and reserves are entered into Uppdok.
  2. Account activation opens
    Students are informed via their admission notices how they should apply for a student account and get registered.
  3. Admitted students activate their student accounts
    Admitted students log in via  www.uu.se/konto
    The following modes of registration are possible:
    • Account at antagning.se
    • Account at eduID
    • Account for employees and others working at UU
    • Temporary code via reception

    The student fills in the account application form, chooses his/her own password and accepts the user regulations for student accounts at Uppsala University.

    The student account is activated directly, and the student is referred to Student Portal for registration.

  4. Admitted students log in to Student Portal
    The start page shows what courses and study programmes each student is admitted to.

  5. The student registers
    Information about when, where and how the student is to register is found on the course page in Student Portal. If registration is to be done in Student Portal, the student can register directly.

    The administrator enters a definitive registration in Uppdok.

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The teacher/administrator can have students register for courses they have been admitted to via the Student Portal. The student's admissions will be shown there on the start page of the Student Portal and under the tab My studies. When you have registered, you get a "receipt” for your registration that you can print.

At course start the departments transfer their registrations to the university' study documentation system, Uppdok. CSN automatically receives daily information about registrations from Uppdok. Emails are also sent daily to students for whom they have had a new registration reported during the last 24 hours. Please note! Make sure that you have forwarded your email from your student account. You can do this in the tab My profile.

If you want to de-register for any reason, you must inform the department of this. If you de-register within three weeks following the course start, you will in most cases be able to apply for the course again at another time.

Course evaluation

Course evaluations enhance the quality of programmes and provide you as a student with an opportunity to influence your study situation. See Guidelines for course evaluations.

Help for administrators

About course evaluation function

Course evaluations provide an important opportunity for students to contribute to quality work at the university and provide a basis for

The course evaluation function contains predefined templates and questions at central level. It is also possible to create templates and questions at departmental level and questions for individual courses. The questions that are available are shown in the Pool of questions.

The central templates and questions that are available are created by the unit Quality and Evaluation and can be used as a starting point or inspiration in the creation of templates on other

The Course evaluation function allows certain specific questions to be marked as obligatory. These questions cannot be removed from a course evaluation and should be used with great prudence. Routine repetition of questions of limited relevance to the course at hand tends to lessen the willingness to respond.

Course evaluations for parts of course sections
You can create course evaluations for parts of course sections. If you use course evaluations for one part of a course section, we recommend that you use the facility for all parts included in the course section. We recommend that you include a question that covers the WHOLE course in the course evaluation for the final part of the course section. This will provide students with an opportunity to express their views regarding the course in its entirety. In the Higher Education Ordinance, it is the course that is the superordinate concept, and the University guidelines also state that students must be allowed to convey their thoughts about the course (including the course as a whole).

Roles

To work with course evaluations in the Student Portal you must have one of the following roles:

  • Department administrator
    • Can add a Course evaluation overview;
    • Can add and edit templates, questions and scales at the departmental level;
    • Can add and edit course evaluations;
    • Can remind students;
    • Can compile and publish results; and
    • Can write a course report and department comments.
  • Course evaluation administrator
    • Can do what a Department administrator regarding course evaluations.
  • Course evaluation assistant
    • Can add and edit templates, questions and scales;
    • Can edit existing course evaluations;
    • Can remind students; and
    • Can compile results (not publish).
  • Course section administrator
    • Can add/edit a course evaluation and create questions from a course evaluation;
    • Can write a course report; and
    • Can only see the results when they have been published.

Everyone working with course evaluations at various levels must be fully familiar with the guidelines for course evaluations at Uppsala University, issued by the Vice Chancellor, and with the responsibilities and routines that apply at the faculty and department level, and act in compliance with relevant faculty board decisions.

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Add a course evaluation

You can create course evaluations for course sections, parts of course sections and joint sections.

If you use course evaluations for one part of a course section, we recommend that you use the facility for all parts included in the course section. We recommend that you include a question that covers the WHOLE course in the course evaluation for the final part of the course section. This will provide students with an opportunity to express their views regarding the course in its entirety. In the Higher Education Ordinance, it is the course that is the superordinate concept, and the University guidelines also state that students must be allowed to convey their thoughts about the course (including the course as a whole).

Name of course evaluation

Enter the name of the course evaluation which will be visible to the students.

Information

Enter information about the course evaluation or use the predefined text. Students will see this text.

Starting/ending

Enter the date and time interval (yyyy-mm-dd hh:mm) during which students can fill in the course evaluation.

Select a template

Templates are created by a department administrator or a course evaluation administrator via Department page > Course evaluation overview > Templates.

Available templates are shown here. You always start a template when creating a course evaluation.

Select a template by highlighting the template.
Templates can also be previewed by highlighting it and clicking on the Preview button.

Select status and Save.

Draft - not shown to students.
Portal - shown to authorized, logged-in students in the Portal.

Click on Save. You have saved a copy of the template and can begin working on your course evaluation.

Add question in a course evaluation

  1. Open the course evaluation.
  2. Add a question by clicking on the Create new question or Open pool of questions button.

Don’t forget to save the changed course evaluation.

Please note: A question marked with a padlock is obligatory and cannot be edited or deleted from the course evaluation.

Tip! The question bank from the unit Quality and Evaluation (KoU) provides a variety of questions such as requirements, severity, expectations, assessment of both the teachers as the student's own efforts, teaching methods, textbooks, examinations, effectiveness on course goals, progression etc. The

Edit question in a course evaluation

  1. Open the course evaluation.
  2. To the right of each question there is a Menu. Here you can select to edit, copy, delete, or move a question. What can be done with each respective question is shown in the question’s menu.

Please note that you cannot edit a question that is already in use. You can always create an editable copy of the question. You can then delete the original question, if it is not obligatory (marked with a padlock).

Add text between questions

  1. Open the course evaluation or template.
  2. Click on the Add text button.
  3. Write a title and a text.
  4. Click on Save.

Edit existing text by clicking on the menu-icon to the right of the text. Select Edit, Edit a copy, or Delete. You can also move the text up and down here.

Existing texts are shown in the pool of questions (marked with an icon T) and can be used again.

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Edit course evaluation

  1. Open the course evaluation.
  2. Click on the Edit link.
  3. Here you can change the course evaluation name, information, the time when the course evaluation starts and ends, and its status.
  4. Click on Save.

Please note: it is only possible to edit a course evaluation prior to its starting date.

Information about the time the change was made and who made the change is saved and displayed in the Administrator interface.

When you are working with a course evaluation, you can choose to hide certain information by clicking on the arrow next to the heading of the course evaluation. To display the information again, click on the arrow again.

Delete course evaluation

  1. Open the course evaluation.
  2. Click on the Delete link.

Please note: it is only possible to delete a course evaluation prior to its starting date.

When a function is deleted, it always winds up in the recycle bin. The recycle bin is found in the menu. The function remains in the recycle bin for seven days and can easily be restored.

Copy course evaluation

You can copy a course evaluation across course sections and semesters within the same department.

Use the Copy existing function link in the menu to do this.

The name, information, and questions from the course evaluation are copied. Those questions that belong to the department retain their reference after copying. Questions that were created for the course section will become copies.

The date when the course evaluation starts and ends, as well as Course report, Results, and any comments from the department will not be copied.

Department course evaluation overview

The course evaluation overview shows all course evaluations at the department. It is also possible to create and change templates and questions here.

Activate course evaluation overview (CO)

If there is no course evaluation overview for the department, one must be activated. This is done at the departmental level by a Department administrator or a Course evaluation administrator.
From the tab Education > Overviews > Department:

  1. Click in the table cell for Course evaluations (CO).
  2. Select Activate.

From the tab Education > Overviews > Department page:

  1. Open the department start page.
  2. Add new function. Choose Course evaluation overview.
  3. Select Activate.

The course evaluation overview will then appear in the menu on the department page.

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Create template

Templates are created from the department course evaluation overview. Only a department administrator or a course evaluation administrator is allowed to create and edit templates.

  1. Open the department start page.
  2. Click on Course evaluation overview in the menu. If there is no course evaluation overview, then one must be activated. Read about Activate course evaluation overview.
  3. Click on the Templates link.
  4. Existing templates from central, faculty and departmental level will be shown in the list.
  5. Click on the New template button.
  6. A template called New template will appear in the list. It is highlighted.
  7. Click on Menu to the right of the template and choose Edit.
  8. Enter a name for and description of the template.
  9. Add questions. This is done by clicking on the New question button or by selecting Open pool of questions.
  10. You can add text between questions. This is done by clicking on the button Add text.
  11. Enter the status for the template. If the template is in Draft status, it will not be shown in the list of selectable templates when a course evaluation is to be created.
  12. Click on Save or Save and return to Templates.

Tip! The question bank from the unit Quality and Evaluation (KoU) provides a variety of questions such as requirements, severity, expectations, assessment of both the teachers as the student's own efforts, teaching methods, textbooks, examinations, effectiveness on course goals, progression etc. The

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Edit existing templates

You can edit a template, even if used in a course evaluation as course evaluations are using a copy of the template. Ongoing course evaluations are not affected by changes in the original template. Templates from KoU cannot be edited, however it is possible to make a copy of the template, and then edit the copy.

  1. Open the department start page.
  2. Click on Course evaluation overview in the menu.
  3. Click on the Templates link.
  4. Existing templates will be shown in the list.
  5. To the right of each template there is a Menu. Select the Edit button.
  6. Now you can change the template name, description, and questions/text. To the right of each question/text there is a Menu. Here you can select to edit, copy, delete, or move a question/text. Note that you cannot edit a question/text if it is already in use. What can be done with each respective question is shown in the question’s menu.
  7. Click on Save.

Delete a template

  1. Open the course evaluation overview.
  2. Click on the Templates link.
  3. Highlight the relevant template in the list.
  4. Click on the Delete button.

You cannot delete a template that is used in a course evaluation.

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Questions

You can create questions from the department course evaluation overview Pool of questions and Templates or directly from a course evaluation. Questions created via Pool of questions or from Templates are shown in the Pool of questions. Questions created from a course evaluation are shown only to that course section.

Please note: to create questions at the departmental level you must be a department administrator or a course evaluation administrator.

When a question is created, the following fields must be completed:
Stating the question: Write the question here.
Keywords: Keywords allow you to tag your question in order to find it more easily in the Question pool.

Type of answer: When you create a question, you can choose among the following types of answers:

  • Text answer: The question contains a text field.
  • Own alternative answers: Create your own alternative answer where the students can select one alternative answer (radio buttons) or multiple alternative answers (check boxes).
  • Preset alternative answers: Select an existing scale with predefined alternative answers. If the column for Mean is marked, this means that the mean will be calculated. When you have selected a scale, you can choose if the answers are to be displayed horizontally or vertically.

Comment: Click if the student is to be able to write a comment in connection with the question.

Obligatory: Enter whether the question is obligatory or not. These questions cannot be removed from a course evaluation and should be used with great prudence. Routine repetition of questions of limited relevance to the course at hand tends to lessen the willingness to respond.

Status: The status of the question can be the following:

  • Draft: The question has not been finalized and cannot be selected via a course evaluation.
  • Active: The question can be selected via a course evaluation.
  • Phased out: The question is no longer being used and cannot be selected via a course evaluation.

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Create a question for the Pool of questions

You can create questions for the Pool of questions from the department course evaluation overview Pool of questions.

  1. Open the course evaluation overview.
  2. Click on the Pool of questions link.
  3. Existing questions will be shown in the list.
  4. Click on the Create new question button.
  5. Fill in following information about the question:
    • Stating the question: Fill in the question in Swedish and if necessary in English. A good English translation is required for the matter to carry the same weight as the Swedish questions.
    • Keywords: Fill in keywords. It allows question tagging and easy retrieval from the Question pool.
    • Answer type: Enter the type of answer. There are different types: Own alternative answers, Preset alternative answers and Text answer. See examples.
    • Comments: Click whether the student is to be able to write a comment in connection with the question.
    • Obligatory: Enter whether the question is static or not. Obligatory questions cannot be removed from a course evaluation and should be used with great prudence. Routine repetition of questions of limited relevance to the course at hand tends to lessen the willingness to respond. Obligatory questions can only be created from the department level.
    • Status: Enter the the question status. Only questions with Active are shown in the Question pool and are selectable for a course evaluation.
  6. Click on Save.

Now the question is in the Pool of questions.

Please note: Only departmental administrators, course evaluation administratorss or course evaluation assistants can create questions at the departmental level.

Create a question from a template

You can create questions from the department course evaluation overview Templates.

  1. Open the template.
  2. Click on Create new question.
  3. Fill in information about the question and save the question.
  4. Click on Save so the whole template is saved.

Now the question is in the template and in the Pool of questions.

Please note: Only department administrators or course evaluation administrators can create questions at the departmental level.

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Create a question from a course evaluation

Questions that are only to be used on one occasion are created via the course evaluation.

  1. Open the course evaluation.
  2. Click on the Create new question button.
  3. Fill in information about the question and save the question.
  4. Click on Save so the course evaluation is saved.

This step adds a new question to a specific course evaluation but not to the Pool of questions. You cannot use this question in another course evaluation.

Only a course section administrator, department adminstrator or a course evaluation administrator can create course evaluation questions.

The Pool of questions

The Pool of questions shows available questions.

  1. Open the course evaluation/template.
  2. Click on the Open Pool of questions button.
  3. The questions in the Pool of questions are now displayed. You can choose to show questions from the University, department, and course section. You can also sort the questions in the list by clicking on the column headings.
  4. Click on the arrow in front of the question to view the whole question.
  5. Select a question. Questions that are already in the course evaluation are grey and cannot be selected.
  6. Click on the Insert question button.
  7. Repeat steps 5-6 until you are finished. Click on Close to return to your course evaluation/template.
  8. Save the course evaluation/template.

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Scales

The Student Portal course evaluation function contains a number of scales. You can also create new scales from the department course evaluation overview Scales.

Please note: To create scales at the departmental level you must be a department administrator or a course evaluation administrator.

Pay considerable attention to the order in which you present the alternative responses. They should be consistent in a questionnaire, and the order is of importance when it comes to interpreting the mean and median. Alternative 1 should stand for the most negative response and alternative 5 for the most positive response (on a five-point scale), which means that a high mean value signals that the students are satisfied.

Create a scale

  1. Open the course evaluation overview.
  2. Click on the Scales link.
  3. Existing scales will be shown in the list.
  4. Click on Create new scale.
  5. Fill in following information about the scale:
    • Label: Enter the name of the scale.
    • Description: Enter a description of the scale.
    • Compilation of results: Choose if the median and mean are to be calculated or not.
      • Calculate median and mean: This alternative is used when demand answers can be ranked, such as ”strongly agree ----- strongly disagree”
      • No calculation: This scale is used when the answers cannot be ranked, for example, woman / man.
    • Options:
      1) Enter via the drop-down menu how many options the scale should have.
      2) Fill in the answer alternatives. Choose to fill in all the alternatives or only the first and the last one. Note! Pay considerable attention to the order in which you present the alternative responses if they can be ranked. Alternative 1 should stand for the most negative response and alternative 5 for the most positive response (on a five-point scale).
  6. Click on Save.

Now the scale is in the list of scales and can be used in a course evaluation.

Edit/copy/remove a scale

  1. Open the course evaluation overview.
  2. Click on the Scales link.
  3. Existing scales will be shown in the list.
  4. Edit existing scale by clicking on Menu to the right of the scale. Select Edit, Copy, or Remove.

Remind students

Students who have not yet responded to an ongoing course evaluation see a reminder on the start page with a link to the evaluation. The same reminder is also displayed on the course page and under the tab My studies.

It is also possible to remind students that have not yet responded to a course evaluation by email.

  1. Open the course evaluation.
  2. Click on the link Remind students.
  3. This page lists how many students that have not yet responded to a course evaluation.
  4. Click on the button Remind students. This opens a dialog box.
  5. Fill in your own message to give it a more personal tone or use the automated message.
  6. Click Send.

Results

Results are displayed according to your role in the Portal and in terms of its publication status.

When the course evaluation has been completed the results of the course evaluation will be available to the Department administrator, Course evaluation administrator and the Course evaluation assistant.

Filtering responses

It's possible to filter responses and see what students with a specific response alternative also answered on other questions. This is done by clicking on the boxes to the right.

Filtering responses by course or programme specialization

The result of a course evaluation of a joint course section can be filtered by course. In this way course evaluation administrators can see whether the results differ across the courses included in the joint section. This also applies to programme evaluations, where it is possible to filter results by all programme specializations included.

Keywords

It is possible to label text answers with keywords. This is done by typing a word or words directly into the field for keywords or by adding keywords via the menu to the right.

You can search by keyword(s) in the search field above the keywords. For example, searches for "teaching" will only show answers tagged with the keyword teaching.

Examining free-text responses

Free-text responses and comments must be examined trough a privacy perspective and, if necessary, reformulated in an objective way. See Guidelines for course evaluations.

  1. Select Edit from the menu to the right of current answer.
  2. A copy of the answer is displayed underneath the original.
  3. Edit the text and remove any offensive wording. Enter reformulations with [square brackets].
  4. The change is automatically saved.

To remove an answer that has been edited, choose Delete edit from the menu.

Summary of free-text responses and comments

The patterns or themes that emerge in students' text answers can be summarized per question. You can also create a summary for the entire course evaluation. Work with the course report will be facilitated if you have already written the summaries.

Choose Copy via the menu to the right if you want to copy a free text answer / comment to the summary. You can also copy all the text answers at the same time by clicking on the copy all text answers to the summary icon that is placed after the last answer.

Note: If text answers (or all) are copied to the summary, those must be examined trough a privacy perspective and, if necessary, reformulated in an objective way (it must be stated that the reformulation occurred). See Guidelines for course evaluations.

Export results

You can export results to Excel. You do so by clicking on the link Export.

Publish results

When the results have been compiled and reviewed, they can be published. Only a department administrator and course evaluation administrator can publish the results.

You can choose how the free-text answers and comments are to be displayed. Select if you want to:

  • display all free-text responses/comments and any summaries, or
  • display only free-text responses/comments and any summaries.

Please note that free text responses must be examined trough a privacy perspective before they are published. See Guidelines for course evaluations.

Results can have different status:

  • Draft - the compilation is not yet finished and will not be shown to authorized students and teachers on the course.
  • Compiled - the answers have been compiled but are awaiting review by a Department administrator who can publish the final results. The compilation is not visible to students and teachers on the course.
  • Published - compilation of students' responses are published and displayed for the students and teachers on the course. See Guidelines for course evaluations regarding approval for publication by the officer in charge in cases where free-text responses (including comments) are to be published.

Course report

A course report must contain an analysis and evaluation of both the statistical compilation of student responses and core viewpoints from their free-text responses. See Guidelines for course evaluations.

The course report must comprise both student and teacher viewpoints.

The course report must summarize the strengths and weaknesses of the course and offer suggestions for possible measures. If student wishes cannot be realized, reasons should be given. Viewpoints and suggestions resulting from formative course evaluations, that is, minor course evaluations carried out during the course, should be mentioned in the course report.

  1. Write the course report.
  2. Enter status:
    Draft – The course report will not be shown to authorized students and teachers on the course.
    Portal - The course report will be shown to authorized students and teachers on the course.
  3. Click on Save.

The course report is written in a text editor and contains a template that you can use.

Note: If you paste from Word, use the icon Paste from Word in order to retain formatting.

To view the Course report in full screen, click on the icon Toggle Full Screen. To return to normal mode, click the same icon again.

The course report may contain 200,000 characters.

To write a course report you must be the course director or other nominated person at the Department and have the role Course section administrator, Department administrator or Course evaluation administrator in the Student Portal.

Example of content in a course report

Semester: Spring/Autumn yyyyy
Course: Name of course and number of course credits
Registered students: XX
Answering frequency: n/tot (%)
Date: yyyy-mm-dd

Examination results

Number of students examined: XX
Fail: XX (%)
Pass: XX (%)
Pass with Distinction: XX (%)

Brief summary of student viewpoints and suggestions

(based on both quantitative results and key viewpoints from students’ free-text answers)

"Strengths" according to students

  • --------------------
  • --------------------
  • --------------------

"Weaknesses" according to students

  • --------------------
  • --------------------
  • --------------------

Comments from course director/teachers on the implementation and outcome of the course  

- including changes effected during the course as a result of formative course evaluations

Proposed changes/comments/measures

  • Comments:
  • Comments:

 

Names of those who wrote the course report, ie course director/another appointed person at the Department

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Optional information from Department

The Department may, if necessary, inform students about the practical details relating to course evaluation. This is done via the 'Opt. Information from the Department ”at the current course evaluation. It can for example offer information on when the course report will be ready. Students can only see Information from the Department if it contains any information.

Display of course evaluation to students

The course evaluation is shown to authorized and logged-in students on the relevant course page in the Student Portal.

The student can fill in and change his/her responses in the course evaluation during the period established by the administrator.

When the results and the course report have been published, it is shown to the students.

Text fields

All text fields have a limit on how many characters they can contain. If the number is exceeded the text field will be marked red, and cannot be saved.

Filtering and search

You can choose to filter the list of templates, questions and scales by selecting one or more of the filtering options that appear in the box for filtering and search. The list is updated automatically.

You can also search by question or keyword by selecting the search options and entering text in the field. Note that the search is based on the characters typed.

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Fill in the course evaluation

Available course evaluation(s) are visible in the menu on the course page.

  1. Open the course evaluation by clicking on the name of the course evaluation in the menu.
  2. Fill in your answers.
  3. Click on the Save button at the bottom of the page.

You can fill in and edit your responses in the course evaluation up till the deadline for the course evaluation. The deadline for the course evaluation is shown above the questions. Don’t forget to save your responses or changes. The most recently saved responses will be included in the course evaluation.

You will be completely anonymous.

Results

When the course evaluation is completed, the results are shown to an evaluator. When the results have been reviewed, compiled, and published, it will be displayed under the Results link. Here you can filter the response to each question and see the statistics.

Course report

A course report is a compilation of the results of the course evaluation. Completed and published course reports will be shown under the Course report link.

Department comments

The department can comment on the course evaluation. These comments are then shown under the "Department comments” link.

Link

The teacher/administrator can post external links in the Portal, e.g. to the department's public pages etc. These links are shown in the menu on your course or programme page.

Help for administrators

Add link

Link name

You enter a name of your choice for the link, that is, a name for the link to be shown to students in the portal, like "Office hours”. It is possible to enter the name in Swedish and English.

Link address, url

You enter the link address, url, e.g. http://www.inst.uu.se/kursexpedition

Link to file in the portal

It is possible to link to a file stored in a Document collection for a course, for instance.

  1. Open the Document collection where the file is stored.
  2. Click on the link "Info” next to the file name.
  3. This opens a page containing information about the file.
  4. Right click on "Direct link” and choose "Copy link address”.
  5. Add a new Link.
  6. Paste the address into the field for the link address.
  7. Click on Save.

Limit display in the portal

If you want students to be able to see the link only for a fixed time you can limit its display by setting an interval of dates and times.

You can also enter a "from” only or only a "through” date for showing the link. Leave the field empty if the link is to be shown immediately.

Students in a course section can be divided into groups created via the portal, e.g. teaching groups. If groups exist, you can choose to show the link only to a certain group(s).

Select status and Save

Draft - the link invisible to students.
Portal - the link is shown to authorized students in the portal (e.g. all students at the department if you have connected the link to the department).
Portal and public- the link is also visible to users who are not logged on.

Note: A link with status Portal is shown to admitted and registered students.

Edit link

You can edit links you added earlier. Information about the time when the change was made and who made it is saved and shown in the administrator's interface.

Note: If you edit a link for a course section by limiting its display to a certain group, only members of that group will have access to the link.

Remove link

You can remove a link whenever you want, and it will immediately disappear from the student interface.

Note: If the same "link” is used in multiple places in the portal, e.g. for two course sections, the link will be removed only from the specific course section and remains available in the other course section.

In the process of editing or removing links you will receive an alert message indicating if a link is active in multiple places.

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

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Teacher list

The teacher/administrator can create a list of teachers showing the teachers for a course and their contact information.

Help for administrators

Please note: Teachers added from the catalogue will automatically get shortcuts to the course section page via the start page. Teachers added manually will not get shortcuts.

Add Teacher list

Add teachers to a teacher list from the catalogue

When you add a Teacher list, it shows all the employees who have Student Portal authorization at the department. You can also search for and add employees from other departments if you know their user ID from their employee-account or their email address. Enter the user ID or email address in the search field at the bottom and click on “Search”. Select the person. Repeat the search for each teacher you want to add.

Select the teachers/administrators to be included in the list of teachers for the course section and click on the “Continue” button. This will open the page “Add list of teachers.” In the next step you can also add teachers manually.

Teachers on the list

Teachers added to a list of teachers may be employees with Portal authorization at the department, another employee of the university, or an entirely external individual. Only those teachers who have authorization from the same department in Student Portal can log on and administer the course section.

On the page "Add Teacher list” you can add more information about each teacher and/or add teachers who are not in the catalogue. To add a teacher who is not in the catalogue, click on the button "Add teacher manually” and fill in the information requested.

Please note: If a teacher is added manually, shortcuts to the course will not be shown under "My teaching”.

The button "Add teacher from the catalogue” opens the page where you can add teacher from the catalogue.

Name of Teacher list

In the students’ menu the link Teacher list will automatically appear. It opens a page listing all Teacher lists available to the student in that course section. The administrator assigned Teacher list name appears as individual Teacher list headings. Individualising Teacher list names is a good idea.

Limit display in the portal

If you want students to be able to see the teacher list for a limited time only, you can set a date and time interval.
You can also choose to enter only a "from” date or only a "through” date for the teacher list to be shown.

Students in a course section can be divided into groups created in the Portal, e.g. teaching groups. If groups exist, you can choose to show the teacher list only to a certain group(s).

Select status and Save

Draft - the teacher list is not shown to students.
Portal - the teacher list is shown to authorized student.
Portal and public - the teacher list is also shown to users who are not logged on.

Edit Teacher list

  1. Open the Teacher list. Click on the function link (TL) in the overview or click on the link Teacher list in the left menu of the course section.
  2. Click on "Edit” to add/remove teachers and to change information about the display of the Teacher list.

Note: If you edit the Teacher list for a course section by limiting the display of the teacher list to a certain group, only members of that group will have access to the teacher list.

Information about the time when the change was made and by whom it was made is saved and shown in the Administrator's interface.

Remove Teacher list

You can remove a Teacher list whenever you want, and it will also immediately disappear from the student interface.

  1. Open the Teacher list. Click on the function link (TL) in the overview or click on the link Teacher list in the left menu of the course section.
  2. Click on "Remove”.

Note: If the same Teacher list is used in several places in the portal, e.g. for two course sections, it will only be removed from the selected course section, automatically keeping the link in the other course section.

You will receive a message that the Teacher list is used in several places vis-à-vis editing or removal.

Deleted functions go to the Recycle bin in the main menu. It remains in the recycle bin for seven days and can easily be restored.

Send email to teachers on a Teacher list

If teachers on a Teacher list have an email address you can send email to selected teachers in the teacher list.

  1. Open teacher list.
  2. Select which teachers should receive the email.
  3. Click on the link Send email to selected teachers”.
  4. Write a message and click "Send”.

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Programme director list

The Programme director/administrator can create a list of Programme directors showing the Programme directors for a programme and their contact information.

Help for administrators

Please note: Programme directors added from the catalogue will automatically get shortcuts to the programme page via the start page. Programme directors added manually will not get shortcuts.

Add Programme director list

Add programme directors to a programme director list from the catalogue

When you add a programme director list, it shows all the employees who have Student Portal authorization at the department. You can also search for and add employees from other departments if you know their user ID from their employee-account or their email address. Enter the user ID or email address in the search field at the bottom and click on “Search”. Select the person. Repeat the search for each programme director you want to add.

Select the programme directors/administrators to be included in the list of programme directors for the programme and click on the “Continue” button. This will open the page “Add list of programme directors.” In the next step you can also add programme directors manually.

Programme directors on the list

Programme directors added to a list of programme directors may be employees with Portal authorization at the department, another employee of the university, or an entirely external individual. Only those programme directors who have authorization from the same department in Student Portal can log on and administer the programme.

On the page "Add programme director list” you can add more information about each programme director and/or add programme directors who are not in the catalogue. To add a programme director who is not in the catalogue, click on the button "Add programme director manually” and fill in the information requested.

Please note: If a programme director is added manually, shortcuts to the programme will not be shown under "My teaching”.

The button "Add programme director from the catalogue” opens the page where you can add programme directors from the catalogue.

Name of Programme director list

In the students’ menu the link Programme director list will automatically appear. It opens a page listing all programme director lists available to the student in that programme. The administrator assigned Programme director list name appears as individual programme director list headings. Individualising Programme director list names is a good idea.

Limit display in the portal

If you want students to be able to see the programme director list for a limited time only, you can set a date and time interval.
You can also choose to enter only a "from” date or only a "through” date for the programme director list to be shown.

Select status and Save

Draft - the programme director list is not shown to students.
Portal - the programme director list is shown to authorized student.
Portal and public - the programme director list is also shown to users who are not logged on.

Edit Programme director list

  1. Open the Programme director list. Click on the function link (PD) in the overview or click on the link programme director list in the left menu of the programme.
  2. Click on "Edit” to add/remove programme directors and to change information about the display of the Programme director list.

Information about the time when the change was made and by whom it was made is saved and shown in the Administrator's interface.

Remove Programme director list

You can remove a Programme director list whenever you want, and it will also immediately disappear from the student interface.

  1. Open the Programme director list. Click on the function link (PD) in the overview or click on the link Programme director list in the left menu of the programme.
  2. Click on "Remove”.

Note: If the same Programme director list is used in several places in the portal, e.g. for two programmes, it will only be removed from the selected programme, automatically keeping the link in the other programme.

You will receive a message that the Programme director list is used in several places vis-à-vis editing or removal.

Deleted functions go to the Recycle bin in the main menu. It remains in the recycle bin for seven days and can easily be restored.

Send email to programme directors on a Programme director list

If programme directors on a Programme director list have an email address you can send email to selected programme directors in the programme director list.

  1. Open programme director list.
  2. Select which programme directors should receive the email.
  3. Click on the link Send email to selected programme directors”.
  4. Write a message and click "Send”.

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Ping Pong link

The teacher/administrator can post a link to an activity in the learning platform Ping Pong. The link is shown in the menu on the course page.

Help for administrators

About Ping Pong link

Before you use this function, please make sure that an activity (a course) exists in the learning platform Ping Pong. Students who belong to the course section can be linked with an activity or to a user group in Ping Pong. Only a Ping Pong administrator have the authorization manage activities and groups in Ping Pong.

This Ping Pong link needs to be added to the Portal before students in a course section will be able to access the activity or user group in Ping Pong. Information about students registered for the course section is transferred to Ping Pong every night. For more information see "Dates”.

Add Ping Pong link

Ping Pong link name

You enter a name for the Ping Pong activity, this link will be visible to students in the Portal, such as "Ping Pong link”, “course evaluation” or “To course site in Ping Pong.”

Ping Pong activity or user group code

Each activity (course) has a unique activity code, i.e. an internal IDnumber. You will see the activity code when you enter the activity in Ping Pong, that is, in the Web address it will say “https://pingpong.uu.se/courseId/2806/...” for an activity with the code=2806. Enter this code in the field for “Code for Ping Pong activity” in the Student Portal.

To link up to a so-called user group in Ping Pong’s administrative section, you write “group:groupcode”, instead of the activity code, where the group code is the internal ID number for the corresponding user group in Ping Pong. To be able to see user group codes, you need to have administrative rights in Ping Pong.

Reuse of Ping Pong code
If the same activity code is associated with more than one course section during the same semester, students from all of these course sections will be added to the Ping Pong activity.

If the activity code from a previous semester is reused in the current semester, all users associated with the activity code during previous semester will be removed from the activity in Ping Pong. If you do NOT want to remove these students, select one of the following options:

EITHER make a copy of the old Ping Pong activity using
http://www.ull.uu.se/system_support/larplattform/kopiera_aktivitet/.  Thereafter, create a Ping Pong link from the current semester’s course section to the newly copied activity.

OR create a user group in Ping Pong and associate it to the Ping Pong  activity. Then, create a Ping Pong link using the "group code" option from the current semester to the user group.

Limit display in the portal

Date
If you want students to be able to see the link only for a limited period of time, you can limit its display using date intervals. Leave this blank if the link is to be seen immediately.

You can also choose to enter only a “starting” date or only a “through” date for displaying the link.

Please note: Importing students from the Student Portal into Ping Pong always takes place at 4:00 a.m., that is, this is the earliest the student can enter the activity in Ping Pong regardless of the time stated in Student Portal.

It may be useful to know that if you set a “starting” date as 2012-12-01, the student will see the link in Student Portal on 2012-12-01 at one minute after midnight but the student will not have access to the activity/group in Ping Pong until 4.00 a.m. that day.

If you set both the date and the time, e.g. 2012-12-01 3:00 p.m., students will see the link in Student Portal at 3:00 p.m. the same day, but they will not have access to the activity in Ping Pong until the following morning 2012-12-02 at 4.00 a.m.

The most common type of Ping Pong link is the case when a Ping Pong activity only has access from a single course in the Student Portal. A "through" date for the Ping Pong link makes it nvisible to the student after this date, but the student data and material which she/he has created still remains in the Ping Pong activity.

The case when the Ping Pong code is used in multiple course sections in the Student Portal, implies that students and their data vanish in some Ping Pong activities, if some of the activities links have “through” dates, but not others. Only those students associated to Ping Pong links with no “through” dates still remain in the Ping Pong activity.

Do not activate "through” dates for any Ping Pong link using a Ping Pong code that is used in more than one course section. In general, we recommend you to avoid "through” dates in the Ping Pong link.

Groups
It is possible to limit the display of a Ping Pong link to one group or more in the Portal. Only students belonging to the group(s) will be transferred and linked to the activity or user group in Ping Pong. If there are no students in one of the groups in the Portal, all students in the course section will be transferred and linked to the activity or user group in Ping Pong.

Select status and Save

Draft - the Ping Pong link invisible to students.
Portal - the Ping Pong link shown to authorized students in the portal.
Portal and public- the Ping Pong link is also shown to users who are not logged on. Please note that the Public alternative cannot be used for this function since the student needs to log on to access Ping Pong.

Edit Ping Pong link

You can edit a Ping Pong link you previously added. Information about the time the change was made and who made it is saved and displayed in the administrator’s interface.

Removing a Ping Pong link

You can remove a Ping Pong link any time you wish, and the link will then immediately disappear from the student interface as well.

Please note: If the same Ping Pong link is used in several places in the portal, such as for two course sections, the link will be removed only from the course section where the change is made whereas the other course section(s) can continue to use the link. You will be alerted if the link is used by multiple places in the Portal in connection with editing and removal. In such cases you can also choose to remove the link from all places at once.

Deleted functions go to the Recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

FAQ

A student cannot access Ping Pong in the portal

Information about which students are taking the course is transferred every night to Ping Pong. A student who registers for the course will therefore not be able to access the Ping Pong activity until the day after registration.

How do I get an activity code or a user group code?

You will see the activity code when you enter the activity in Ping Pong, that is, in the Web address it will say “https://pingpong.uu.se/courseId/2806/...” for an activity with the code=2806. To be able to see user group codes, you need to have administrative rights in Ping Pong.

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Portfolio

A portfolio enables you to gather assignments from multiple course sections. The portfolio is created at the departmental level, and assignments are then linked to the specific portfolio. It is possible for several departments to have access to one and the same portfolio.  

The function also enables you to link self-evaluations to the separate assignments. The self-evaluation gives students an opportunity to reflect upon their own input.

Help for administrators and teachers

Roles

To work with portfolios in Student Portal, you need to have one of the following roles:

Department administrator

  • Can create a portfolio overview
  • Can create and edit portfolios

Course section administrator

  • Can set up, edit and link assignments at the course section level to existing portfolios

The department’s Portfolio overview

The Portfolio overview displays all portfolios at the department. It is also possible here to create new portfolios, see self-evaluation questions, search for students’ portfolios and students’ requests for portfolio certificates.

Activating Portfolio overview (BO)

If there is no portfolio overview at the department, one needs to be activated. This is done at the departmental level by a department administrator.

From the tab Teaching > Overviews > Department page:

  1. Click on the table cell for Portfolio
  2. Select Activate.

From the tab Teaching > Overviews > Department page:

  1. Open the department start page.
  2. Add a new function > Portfolio overview.
  3. Select Activate.

The Portfolio overview will then appear in the menu on the department page.

Create a portfolio

A portfolio is created from the department Portfolio overview. Please note that you need to have the role of department administrator to be able to create and edit portfolios.

  1. Open the department start page

  2. Click on Portfolio overview in the menu. If there is no Portfolio overview, one needs to be activated. Read about Activating Portfolio overview.

  3. Click on New portfolio.

  4. Enter a name for and description of the portfolio.

  5. Select whether students are to be able to request portfolio certificates, that is, certificates for assignments included in the portfolio.

  6. Enter the email address to the coordinator. You only need to do this if students are to be able to request portfolio certificates.

  7. Select the department(s) that will be able to link Assignments to the portfolio.

  8. Select the type of assignments that can be included in the portfolio.

  9. The Active box is already selected when you create a portfolio. When the portfolio is no longer in use, that is, when you can no longer link assignments to it, you should deselect the box.

  10. Click on Save.

Displaying a portfolio

Existing portfolios are shown in the department’s Portfolio overview.

  1. Open the department start page.
  2. Click on Portfolio overview in the menu.
  3. Click on the Portfolio overview link.
  4. Select the portfolio you want to view and click on Display. You will now be able to see what departments are able to link assignments to the portfolio and the assignments that are linked to the portfolio.

Editing a portfolio

Existing portfolios are edited from the department’s Portfolio overview.

  1. Open the department start page.
  2. Click on Portfolio overview in the menu.
  3. Select the portfolio you want to edit and click on Edit.
  4. Make your changes and conclude by clicking on Save.

Self-evaluations

Various self-evaluations are linked to the various types of assignments (Group, Oral, Practical skills and Written). These self-evaluations give students an opportunity to reflect upon their own input. The self-evaluation is activated via each respective Assignment.

You can see the self-evaluation questions under the Self-evaluations tab.

  1. Open the department start page.
  2. Click on Portfolio overview in the menu.
  3. Click on the Self-evaluations link.
  4. To see the various types of self-evaluations, you change the type at Select type and click on Display.

Searching for student portfolios

You can search for a student’s portfolios via the department’s Portfolio overview. Please note that you can only see the portfolios that are linked to the department(s) where you have authorisation.

  1. Open the department start page.
  2. Click on Portfolio overview in the menu.
  3. Click on the Search for student portfolio link.
  4. Enter the student’s civic registration number and click on Display.

Portfolio certificates

You can search for students who have requested portfolio certificates in the department’s Portfolio overview. You can determine whether students are to be able to request certificates when you create or edit a portfolio.

  1. Open the department start page.
  2. Click on Portfolio overview in the menu.
  3. Click on the Portfolio certificates link.
  4. Enter a date range in the fields From and To and then click on Display.
  5. Under Requests, a table will show students who have requested portfolio certificates, which portfolios the requests involve and the date when the request was made.

Linking assignments to a portfolio

For files to be displayed in a portfolio, the Assignment where the files are submitted needs to be linked to a portfolio. You can do this either when the assignment is created or by editing an existing assignment at the course section.

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Portfolios

Your portfolios are found in the menu under the My studies > Portfolio overview.  What files can be included in a portfolio is determined by whether the respective assignments are linked to a portfolio. You can determine which of your files are to be displayed in your portfolio.

Under Portfolio overview, files and self-evaluations belonging to your portfolio(s) are shown.

Portfolio certificates

You can request portfolio certificates for completed assignments in the portfolio. The portfolio certificates will be sent to your civic registration address or to the temporary address you have submitted under My profile in Student Portal.

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Practicum placement

The function Practicum placement is linked to the teacher training system for site-based education (VFU in Swedish) and displays information from the external system.

Students can request VFU placement and get information about the placement via this function. Teachers can see where students have been placed for their VFU and can enter notes about completed visits.

Practicum placement is displayed to admitted (and registered) students to enable them to request VFU in good time before the semester starts.

Help for administrators

About Practicum placement

Using this function, visiting teachers can see where students have been placed for their VFU and can enter notes about completed visits.

The following information exists for each student:

  • Name
  • Civic registration number
  • Email
  • Disciplinary domain
  • Workplace
  • Appointed supervisor
  • Registration status
  • Notes about visit

Students in the course section can request VFU and see a confirmation of final placement via the function. They can also view contact information for their supervisor and workplace.

Add Practicum placement

You can only add this function if the course section has a corresponding course in the external VFU system.

Please contact a VFU coordinator in teacher training if you have questions about courses in the VFU system.

Workflow

Follow these steps to add a Practicum placement and make it visible to students:

  1. Add a Practicum placement. Fill in the requested information and click on Save.
  2. Fill in the VFU period. Click on Edit VFU placment. Enter information about the dates for beginning and ending the VFU period and click on Save.
  3. Change status of the Practicum placement. Click on the link Edit. Choose Portal and click on Save.

The function is now to visible to students.

Name of Practicum placement

You enter a name of your choice for the Practicum placement, that is, the name that is to be displayed to students in the Portal, e.g. VFU or Practicum.

Limit display in the Portal

Date
If you want students to be able to see the function for a limited period of time only, you can limit the display using date and time intervals. Leave it blank if the function is to be displayed immediately.

You can also choose to enter only the starting date or only the ending date for displaying the function.

Groups
It is possible to limit the display of a Practicum placement to one or more groups in the Portal. Only students belonging to the group(s) will be able to see the Practicum placement. This is useful if a course including VFU has multiple tracks.

Select status and Save

Draft - not displayed to students
Portal - displayed to authorized students in the Portal

Please note: Draft is the only alternative before editing Practicum placement. You first have to enter a time period for VFU before the students will be able to see Practicum placement (see Edit VFU placement).

Edit Practicum placement

It is possible to edit the limitations for a Practicum placement that was previously added. Information about the time the change was made and who made it is saved and displayed in the administrator interface.

When a VFU placement has a respective starting and ending dates for the VFU period, you can change the status from Draft to Portal for the Practicum placement.

  1. Click on the Edit link under the name of the Practicum placement.
  2. Change the status to Portal.
  3. Click on Save.

Delete Practicum placement

You can delete a Practicum placement whenever you wish. The function will also immediately disappear from the student interface.

When a function is deleted, it disappears from all views in Student Portal but appears in the recycle bin in the menu. It remains there for seven days before it is automatically removed from the entire system. As long as the function remains in the recycle bin, it can be restored by anyone who is authorized to create functions at the respective levels (department, course, course section and programme).

Edit VFU placement

To be able to change the status of the Practicum placement in the Portal, thereby making it visible to admitted students, you need to enter information about the dates for beginning and ending the VFU period for the course section.

  1. Open Practicum placement.
  2. Click on Edit VFU placement.
  3. A box will appear where you fill in complementary information for the Practicum placement. 
  4. Enter the number of actual VFU days in the field Number of days.
  5. Enter the starting date in the field Starting.
  6. Enter the ending date in the field Ending.
  7. If you want, you can also upload a file of your choice, add a link, or enter the name of the person in charge of VFU.
  8. Click on Save to save the information.

Static information for the course name, course code, and semester cannot be changed.

When you have saved the respective start and end dates for the VFU period, you can change the status from Draft to Portal for the Practicum placement. You do this by clicking on the Edit link.

Display the VFU placement

Use the Display VFU placement button to check the information entered for the VFU placement, you cannot make changes here.

Export to Excel

Information about students’ placements can be exported to Excel for further processing.

Visits

Next to each student there are two free text fields where you can write the name of the visiting teacher and/or the date of the visit. Visits are best booked via email or telephone contact with the student.

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About Practicum placement

Practicum placement is used to request VFU (site-based education) placement and to convey contact information for the workplace and/or supervisor you are assigned.

Request VFU

To be assigned a VFU place you need to submit a request using your course page in the Student Portal.

  1. Open the course page.
  2. Click on the name of the Practicum placement in the menu.
  3. Fill in the request for VFU.
  4. Click on Send.

Your VFU placement also automatically grants permission to forward your contact information to the person in charge at the prospective workplace.

Receipt of request

A submitted VFU placement request will generate a receipt confirming that the system has received your request.

Final placement

As soon as you have been assigned a VFU place, information about your placement will be displayed via the Practicum placement function on your course page in the Student Portal.

You will find the workplace contact information, the supervisor's details and my messages from the VFU coordinator.

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Schedule link

The teacher/administrator can post a link in the menu on the course page called Schedule. This opens an external document in optional format, such as pdf.

If the department uses the timetabling system Time Edit, you will see your schedule via the tab Schedule.

Help for administrators

Add Schedule link

Link name

The link has a pre-set name, Schedule. However, you can give it another name.

Link address, url

You enter the address to the schedule, e.g. http://www.inst.uu.se/schema-algebraMN1

Note: The Student Portal retrieves information from the timetabling system Time Edit. If the department uses Time Edit, the student will have access to his/her schedule under the tab Schedule, and the department does not have to enter a schedule link here.

Schedule link to a file in the portal

You can also refer to a document in a Document collection in the portal.

  1. Open the Document collection where the file exists.
  2. Click on the link Info by the file name.
  3. This opens the page containing information about the file.
  4. Right click on Direct link and choose Copy link address.
  5. Add a new Schedule link.
  6. Paste the address in the field for the schedule link address.
  7. Click on Save.

Limit display in the portal

Date
If you want the students to see the link for a limited period of time only, you can limit its display by setting up an interval of dates and time.

You can also choose to enter only a from date or only a through date for displaying the link. If only a through date is entered, today's date serves as the from date.

Groups
Students in a course section can be divided into groups created via the portal, such as teaching groups. If defined groups exist, you can choose to display the link only to some of the groups.

Choose status and Save

Draft - the schedule link is invisible to students.
Portal - the schedule link shown to authorized students in the portal.
Portal and public- the schedule link is also shown to users who are not logged on.

After you have clicked on Save the name of the Schedule link will be added to the menu.

Note: A Schedule link with status Portal is shown to admitted and registered students.

Edit Schedule link

You can edit a schedule link that you previously added.

Note: If you edit the Schedule link for a course section by limiting its display to a certain group, only members of that group will have access to the link.

Information about the time when the change was made and who made it is saved and shown in the administrator's interface.

Remove Schedule link

You can remove the link whenever you want, and the link will immediately disappear from the student interface as well.

Note: If the same schedule link is used for several places in the portal, e.g. for two course sections, the link is removed only from the course section at hand, while the other course section can continue to use the link as before.

You will receive a message if the schedule link is used for several places in connection with editing and removing it.

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

Display of Schedule link to students

The student sees the link Schedule in her/his course menu unless

Note: If the department uses Time Edit the student will have access to his/her schedule under the tab Schedule, and the department does not have to create any links here.

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Test Folder with assessments

In the Student Portal teachers can create different types of tests, for example a diagnostic test with automatic correction. For detailed instructions, see Guide about Test Folder with assessements (pdf)

Help for administrators

To create assessments you must first add a Test Folder. You can then add one or more assessments to the Test Folder.

Add Test Folder

Name of Test Folder

Enter a name of your choice, such as Tests Moment I.

Limiting display in the Portal

Students in a course section can be subdivided into groups created in the Portal, such as teaching groups. If such groups have been defined, you can choose to display the tests in the Test folder only to one or more specific groups.

Save

After you have clicked on Save the name of the Test Folder will be added to the menu.

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Edit Test Folder

Open the Test Folder and click on the Edit link. Here you can change the name of the Test Folder and whether the displaying of the test should be limited.

Information about when the change was made and who made the change will be saved and displayed in the administrator’s interface.

Delete Test Folder

Open the Test Folder and click on the Delete link. Confirm the deletion of the function by clicking on the Delete button. The Test Folder will then disappear from both administrators´and the students’ interfaces.

Deleted functions go to the Recycle bin in the main menu. It remains in the recycle bin for seven days and can easily be restored.

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Create and publish an assessment

  1. Open the Test Folder.
  2. Enter a title for your assessment in the box Create from scratch under the New assessment heading.
  3. Choose if you want to use the assessment builder or create it using markup text*.
  4. Click on Create
  5. Now your blank assessment will be displayed. From here you can divide your assessment into different sections, create questions, and preview the assessment.
  6. Click on Save.
  7. When you have saved your assessment, click on the Settings link.
  8. Fill in the settings that will apply to your test. Please note: It is you who decides whether score, feedback, correct answers, statistics etc. are displayed to the student. This is done under the heading Grading and Feedback.
  9. Click on Save settings and publish when you want to make the assessment available to students.

Before an assessment is published, you will find it in the list under the tab Working Copies. When the assessment is published it will also appear under the tab Published Copies. This is where you can share and compile the results.

* If you use the alternative Create using markup text it is possible to enter questions with their answers into a text box using the specified format for that question type. To view instructions and examples for a given question type, click on the appropriate link to the right of the

Edit sections/questions in an assessment

  1. Open the Test folder with all the Assessments.
  2. Each assessment has an action menu. Select Edit to open and edit an assessment.
  3. Each section and question has the Edit link to the far right. Click on it to change the respective section/question.
  4. Add your changes and click on Save.

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Settings for an assessment

Under settings for each test you can:

  • Change the name of an assessment and add an introductory text. Please save the settings after you have entered an introductory text. The text may otherwise disappear if you want to add an attachment. If the attachement is an image (jpg, png) it will be shown directly on the assessmtens start page.
  • Determine the date and time (YYYY-MM-DD hh:mm:ss) for when the test can be taken and who is allowed to take the assessment.
  • Specify time limits and the number of submissions allowed.
  • Add graphics, feedback, and metadata.
  • Determine how the test is to be corrected.
  • Set the security levels.

Please note: It is you who decides whether score, feedback, correct answers, statistics etc. are displayed to the student. This is done under the heading Grading and Feedback.

Changing the settings for an assessment:
  1. Open the Test folder with all the Assessments.
  2. Click on Settings in the action menu next to the assessment.
  3. Make your changes and click on the Save settings button. If you also want to publish the assessment, click on Save settings and publish.

Automatic submission for assessments with a time limit

It is possible to have a time limit on as assessment. This is done via Settings > Availability and Submissons.

Informaton about the time limit is always shown at the top of the assessment.

When the time has elapsed, the assessment will be submitted automatically. Note that it is easy to miss that the time has expired. The student can therefore continue to work in the assessment, although it is already submitted, but no changes will be saved.

Copy an assessment

  1. Open the Test folder with all the Assessments.
  2. Select Duplicate in the action menu next to the assessment you want to copy.
  3. The copied assessment will be placed below the original assessment, and you can open and edit it as usual.

Please note: You cannot copy a Test folder from one course section to another. Tip! Use export and import instead.

Export an assessment

  1. Open the Test folder with all the Assessments.
  2. Select Export in the action menu next to the assessment you want to export.
  3. Choose Content Packaging
  4. Select the button Export and save the zip file.

Import an assessment

  1. Open the Test folder with all the Assessments.
  2. Click on the Import button in the right box under the New assessment heading.
  3. Choose a zip file on your computer and click on Import. Note: It is only possible to import a zip file that has been exported from another Assessment.

Delete an assessment

  1. Open the Test folder with all the Assessments.
  2. Select Delete in the action menu next to the assessment you want to delete.
  3. Approve the deletion.
  4. The test will now disappear from your Test Folder.

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Questions

The following question types are available:

  • Multiple Choice
  • Survey Short
  • Answer/Essay
  • Fill in the Blank
  • Numeric Response
  • Matching
  • True False
  • Audio Recording
  • File Upload
  • Calculated question
  • Extended Matching Items
  • Survey – Matrix of choice

You can also copy a question from the Question Pool.

Please note:

  • If the student should write a response to a question in HTML code the questions type must be File Upload so that the student can upload a text file with HTML code. If html code is written directly into an answer field, it is automatically converted into plain text.
  • In order to be able to answer questions with recorded audio, students must have Flash installed on their computers. Be sure to ask students to install the program before they start taking the test. This is especially important if you have entered time limits for the question and/or the test.

Questions with images

There are two ways to insert images in a question; as attachment or by the text editor. Please note: We strongly recommend that you always insert the image as an attachment. Images that are inserted via the text editor is displayed only for students of the current course section where you created the question even if the question is a question bank.

Insert image as an attachment

  1. Open the question
  2. Click Add Attachments
  3. Click Browse and upload your picture.
  4. Click on the Continue button
  5. The image is displayed directly in the question for students but appears as an attachment to teachers.

Tip! You can always preview how the issue looks to the student via Preview.

Remember that you can not resize the picture later so it must be the right size when you upload it.

Questions random from Question Pool

A test can contain parts that retrieves questions from a question pool.

If you decide that a part should contain random questions from a question pool, all questions will be worth the same points. You add how much a correct answer is worth after you have selected Radom draw from question pool (when you create a port). If the questions in the question pool have different points, these will be overwritten and replaced by the points you specify for the part.

An assessment that includes questions randomly selected from a question pool should not be exported and imported as new test. When imported, the selection changes from Radom draw from question pool to Questions authored one- by-one and cannot be changed. The random draw from question pool disappears and all questions from the question pool is shown in the test. Any images inserted in a question within a part will not be shown to students either. We therefore recommend that you create a new test with new parts instead.

Question Pools

In Question pools you can store questions that you can reuse in different assessments.

Create a question pool

  1. Open question pool via the Question Pools link.
  2. Click on the Add New Pool link or select Import.
  3. Fill in a name for and information about the question pool and click on Save.
  4. When a question pool has been created, you can create subsections, copy, move, and share the question pool. Share means that you let other teachers access your questions.

Delete: To delete a question pool, click in the box to the right of the question pool. Then click on the Update button.

Add questions to a question pool

  1. Open the question pool.
  2. Click on the Add link to the far right by the Questions heading.
  3. Select the type of question and click on Save.
  4. Fill in information about the question and click on Save.
You can also add questions to a question pool by copying questions from an assessment:
  1. Open the assessment.
  2. Click on the Copy to question pool link to the far right.
  3. You can then choose to which assessments you want to copy. Highlight the assessments and click on Copy.

If the question pool contains questions, they will appear when you open your question pool.

Edit questions in a question pool

To edit a question in a question pool, click on the text of the question.

You can also copy and move the questions via the links next to each respective question.

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Results

Assessments visible for students are shown under the headline Ongoing Assessments. The number of students that have started taking an assessment is shown in the column In Progress. The number of students that have turned in their assessments is shown in the column Submitted.

When the students have finished taking the assessment and/or the deadline for submission has passed, the action menu will contain the new option Scores. Here you can look at answers, see statistics, and give feedback to students.

  • Status of submissions: Contains information about students’ submission of the test.
  • Total points: Students’ answers and marks are shown here. You can open each student’s test by clicking on the ID number in the Submission ID column.
  • Questions: Here you can look at each respective question and see what the student answered, give points, and make comments.
  • Statistics: Here you can see statistics about the students’ answers.
  • Analysis: Here you can see a compilation of the answers.
  • Export: You can export the test answers in Excel format.

Test folder – an externally developed tool

Test folder with assessments is an educational tool that was developed by Sakai. This means that the functionality cannot be changed/developed by Student Portal. The function has been made available in Student Portal via the LTI – Learning Tools Interoperability standard.

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Take an assessment

If a test is available, it is shown in the menu on the course page.

  1. Click on the name of the testffoler in the menu.
  2. Under the title Take an assessment all tests available are shown.
  3. Open the assessment by clicking on the title of the assessment in the column Title.
  4. Start the test by clicking on the button Begin assessment.
  5. Click on the button Submit for Grading when you are finished.

Result

Results for completed tests are shown under the title Submitted assessments.

Scores, feedback and statistics are only shown if the teacher has chosen to make this available for you as a student, otherwise n/a (not applicable) will be displayed.

Change language for assessments

  1. Close the browser (if open)
  2. Open the browser
  3. Select language in Student Portal
  4. Log in and open the assessment

Content pages

In the Student Portal teachers can create web pages. Links to the web pages are shown in the menu on your course or programme page.

Help for administrators

By activating a Content page the administrator can add his/her own text to a course section, course, programme, and/or department. The administrator controls the Content page and can continuously add, edit, and remove text.  It is possible to write html code and insert images, links and Flash.

The Content page can be set to display only for a limited period of time.  It is also possible to limit display of the Content page to one or more specific groups.

Students can read, but are unable to edit the Content page(s).

Add Content page

Name of web page

Enter a name of your choice.

Content

In the editor that is displayed you can enter all the content that is to be shown on the web page.

Please note: if you want to upload images, videos, audio, etc. to the web page, you need to have saved the web page once – otherwise files cannot be uploaded.

Limiting display in the Portal

Date: If you want students to be able to see the website for only a limited period of time, you can limit its display by entering an interval of dates. You can also choose simply to enter a starting date or simply an ending date for displaying the web page.

Groups: Students in a course section can be subdivided into groups created in the Portal, such as teaching groups. If such groups have been defined, you can choose to display the Content page only to one or more specific

Select status and Save

Draft - the web page is not shown to students.
Portal - the web page is shown to authorized student (for instance all students at the department when you have associated the web page to the department).
Portal and public - the web page is also shown to users who are not logged on.

After you have clicked on Save the name of the Content page will be added to the menu.

Delete Content page

Open the Content page and click on the Delete link. Confirm the deletion of the function by clicking on the Delete button. The Content page will then disappear from both the administrator’s and the students’ interfaces.

When a function is deleted, it always winds up in the recycle bin. The recycle bin is found in the menu. The function remains in the recycle bin for seven days and can easily be restored.

Inserting content on a web page

Open the website and click on the Edit link. Here you can change the name of the Content page and whether the displaying of the Content page is to be limited in some way.

Information about when the change was made and who made the change will be saved and displayed in the administrator’s interface.

When you are editing the content of a web page you will be working in an environment similar to a word processor and you can easily create attractive web pages or link collections.

Add and edit text

  1. Select the text you want to edit.
  2. Use available icons to change the appearance of the text.
  3. Click on Save.

Please note: If you are copying text from Word, use the icon Copy content from Word.

Inserting links to documents

You can upload various kinds of documents to the web page that you can then create links to. It may be easier to link to a file in a Document collection.

If you have a document on your computer, you can upload it to the web page. Bear in mind that it should not be too heavy.

  1. Click on the Insert link icon.
  2. Click on the Browse server icon.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the document on your computer. Select multiple files if you want to upload several at once. Permissible file formats are pdf, zip, doc, docx, ppt, pptx, txt, xls, xlsx, odt.
  5. The uploaded document will be shown in the file library.
  6. Click on the document.
  7. Click on OK.

Insert link

  1. Select the name of the link.
  2. Click on the icon Insert link.
  3. Fill in the address in the field for the link address (url) and click on OK.
  4. Click on Save.

Insert image

If you have an image on your computer, you can upload it to the web page. Bear in mind that it should not be too heavy.

  1. Click on the Insert image icon.
  2. Click on the Browse server icon.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the image on your computer. Select multiple images if you want to upload several at once. Permissible file formats for images are gif, png, jpeg and svg (max 15 mb).
  5. The uploaded image will be shown in the file library.
  6. Click on the image.
  7. Enter alternative text, size and justification.
  8. Click on OK.

Double-click on an inserted image if you want to change its properties.

To remove an image you have inserted on the page, select it and click on Enter.

If you also want to remove it from the file library for the web page, first open the file library. Then right-click on the image and select Delete.

Insert math

  1. Click on the icon Insert math.
  2. Write your TeX in the text area.
  3. Click on OK.

Insert Flash

Flash is often used to add animation and interactivity to web pages. Please note that the user must have the plug-in "Adobe Flash Player” to view a flashmovie (swf).

  1. Use the cursor to place the Flash where desired.
  2. Click on the icon Insert Flash.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select flash (swf) on your computer. Select multiple images if you want to upload several at once (max 15 mb).
  5. The uploaded file will be shown in the file library.
  6. Click on the flashmovie.
  7. Enter size.
  8. Click on OK.

Insert video

  1. Use the cursor to place the video where desired.
  2. Click on the icon Insert video
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the video on your computer. Select multiple images if you want to upload several at once. Permissible file formats for videos are mp4v, mpg, mpeg, ogv, mp4 (max 15 mb).
  5. The uploaded videos will be shown in the file library.
  6. Click on the video.
  7. Enter size.
  8. Click on OK.

Insert audio

  1. Use the cursor to place the sound where desired.
  2. Click on the icon Insert audio.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the video on your computer. Select multiple images if you want to upload several at once. Permissible file formats for videos are mp4a, mp3, oga, mp4 (max 15 mb).
  5. The uploaded videos will be shown in the file library.
  6. Click on the video.
  7. Enter size.
  8. Click on OK.

File library

A web page can contain documents, images, videos, and audio files. All uploaded files are gathered in the file library for the web page. Open the file library by clicking on Insert image/link/video/audio > Browse server.

The file library always includes a main folder, but you can create folders of your own.

Create folder

  1. Open the file library
  2. Right-click on the main folder and select New folder.
  3. Enter a name.
  4. Click on OK.

Change name of folder

  1. Open the file library.
  2. Right-click on the folder and select Rename.
  3. Enter a new name.
  4. Click on OK.

Delete folder

  1. Open the file library.
  2. Right-click on the folder and select Delete.
  3. Click on OK.

Change name of file

  1. Open the file library.
  2. Right-click on the file and select Rename.
  3. Enter a new name.
  4. Click on OK.

Delete file

  1. Open the file library.
  2. Right-click on the file and select Delete.
  3. Click on OK.

Download file

  1. Open the file library.
  2. Right-click on the file and select Download.
  3. Click on OK.

Content in Swedish/English

The web page editor has two tabs – one for Swedish and one for English. To create content in English, click on the English tab (and vice versa). All information included there will be shown once the user has selected English as the language for Student Portal.

If you haven’t entered any content in English, the Swedish content will be shown.

You can test what is displayed on the Content page yourself by switching languages in Student Portal.

Up

Wiki

Via a wiki students and teachers can work on one and the same document. Wikis are especially useful for group work and collaborative learning. As a teacher you can also monitor your students’ work and provide continuous feedback via the wiki’s Comment function. See guide about Wiki (in Swedish)

Examples of how they can be used

There are many ways to use a wiki in teaching. For example, you can:

  • have students collaborate on a text/assignment. You can also have them comment on each other’s work via the wiki’s Kommentera (Comment) function.
  • create subpages for each student or group. This can be useful if all students are supposed to keep their own logs and you want to gather all their logs in one and the same place.
  • create a wiki and limit it to one group – in this way only group participants will be able to write and edit texts, upload files and insert comments.  This facilitates project work or group work.

Add a wiki

A wiki can be added by teachers and administrators to courses, course sections, course section components and joint course sections.

  1. Select Wiki from the list of available functions
  2. Assign a name of your choosing in Swedish and English. This name will be displayed in the student’s menu.
  3. Enter a description
  4. Enter any display restrictions. If there are groups defined, you can choose only to display the wiki for a certain group or groups.
  5. Select status
  6. Click on Spara (Save).

A wiki always consists of a main page (Home/Wiki Home). To this main page, both students and teachers can add subpages.

Write and format text

  1. Click on the Edit/Redigera button
  2. Write text. Highlight the text you want to format
  3. Click on one of the icons for Bold, Italics, Superscript), Subscript or select Heading/Rubrik
  4. Click on Preview/Förhandsgranska if you want to see what the wiki page will look like
  5. Click on Save/Spara

You can also format your text using wiki markings. In this way you can change the text colour and create lists and tables, for example.

Changing colours

You can change the colour of the text. You do this by inserting the following code: {color:#}{color}

Example:

{color:red}Red{color}, {color:green}Green{color}, {color:#FFCC33}Gold{color}

For colour codes, see Wikimedias color formatting help.

Creating lists

To create lists in the wiki, enter * in front of each new item in the item list. If you want a numbered list, enter # in front of each item. You can also have multiple levels. You create the level by entering multiple *** in front of the item.

Example of an itemized list with multiple levels:

*  Item A

** Level two

*** Level three

*  Item B

*  Item C

Example of a numbered list with multiple levels:

# Number 1

# Number 2

## Level 2

### Level 3

#### Level 4

# Nummer 3

Creating tables

To create tables, you insert the following code and click on Spara [Save].

{table}

Column 1 Heading | Column 2 Heading | Column 3 Heading
Object 1 | Content 1 | Content 2
Object 2 | Content 3 | Content 4

{table}

Inserting links

To create short link names in the text, you write: {link: linkname|http://www.example.net} "linkname" will then be the clickable link in the text.

If you want the whole address to be shown, simply write the the link address directly on the page,  http://www.example.net

Mathematical formulas

You can write mathematical formulas on a wiki page using LaTeX.

  1. Open the wiki page and click on the Edit/Redigera button
  2. Write {math}
  3. Write the formula
  4. End with {math}
  5. Click on Save/Spara. The formula will now be displayed on the screen.

Example of a LaTex formula:

{math}x_{1,2}=-\displaystyle\frac{p}{2}\pm\sqrt{\left(\displaystyle\frac{p}{2}\right)^2-q}{math}

The wiki file catalogue

Every wiki includes a file catalogue. Here you can upload images and files that you can then insert on the wiki page.

You open the file catalogue by clicking on the image icon.

Creating folders

To organize your files, you can create folders in the file catalogue.

  1. Click on the image icon to open the file catalogue
  2. Select Add: Create Folders/Lägg till: Skapa mappar
  3. Assign a name of your choosing to the folder
  4. Click on Create Folders Now/Skapa mappar nu

Please note that it is not possible to delete a folder or change the name of a folder once it has been created.

Show other sites / My workspace

At the bottom of the file catalogue you can see file catalogues for other sites, including “My Workspace”. My Workspace is your personal catalogue. Any files/images you upload there are visible only to you. We therefore recommend you not to use that catalogue.

Inserting images

You can insert images on a wiki page. Bear in mind that they should not be too heavy. All uploaded images are gathered in the wiki page’s file catalogue.

  1. Click on the image icon to open the file catalogue
  2. Select Add: Upload file/Lägg till: Ladda upp fil in the dropdown menu
  3. Select the image on the computer
  4. Click on the Continue/Fortsätt button
  5. Click on the Select/Välj link to the right of the image name
  6. Click on the Continue/Fortsätt button at the bottom of the page
  7. The image will now appear on the wiki page

Please note that it is not possible to delete an image once it has been uploaded to the wiki file catalogue.

Inserting documents

You can upload various kinds of documents to the wiki file catalogue that you can then insert on the wiki page.

  1. Click on the image icon to open the file catalogue
  2. Select Add: Upload file/Lägg till: Ladda upp fil in the dropdown menu
  3. Select the document on the computer, for example, a WORD, EXCEL or PDF document
  4. Click on the Continue/Fortsätt button
  5. Click on the Select/Välj link to the right of the document name
  6. Click on the Continue/Fortsätt button at the bottom of the page
  7. The link to the document will now appear on the wiki page

Please note that it is not possible to delete a document once it has been uploaded to the wiki file catalogue.

Comment content

Teachers and students can comment on the content of a wiki page. Any comments are always shown at the bottom of the page. A link to the comments at the top of the wiki page.

  1. Go to the comments at the bottom of the page
  2. Click on the link Add comments/Lägg till kommentar
  3. Enter your comment in the box
  4. Click Save/Spara

History

Every change in the content of the wiki page results in a new version. All versions are listed under History/Historik. You can also see here which users made the changes.

Via History/Historik you can also compare different versions with each other by clicking on Current/Till nuvarande or Previous/Till förgående in the Compare to/Ändringar column.

You can also restore the content to a certain version by clicking on the Revert to this version/Återställ till denna version link.

Multiple simultaneous users

If you edit a wiki page while someone else edits and saves the same page, you will get a warning when you click the Save/Spara button. Your submitted content will be displayed under the warning message and the content that has already been saved is displayed in the text editor. If you click on Save, you will save the contents of the text editor and your changes will be lost. However, if you click the button overwrite/skriv över you will replace the content with your changes.

Add a subpage

A wiki always consists of a main page ( Home / Wiki Home). To this main page, both students and teachers can add subpages. You can even add subpages to a subpage.

  1. Click on the Edit/Redigera button.
  2. Type brackets around the name of the new page, for example [Example page ]
  3. Click on Save/Spara.
  4. Click on the link Example page?
  5. The new page will open. Click on the Edit/Redigera button.
  6. Write new text.
  7. Click on Save/Spara.

Click on the Home/Wiki Hem button to go back to the wiki’s start page from subpage.

If there are subpages you've visited, they appear as links in Recently visited/Nyligen besökta far right on the wiki page.

Delete a wiki

  1. Open the wiki
  2. Click on the link Remove. Accept the deletion of the wiki by clicking on the button Remove. The wiki will then disappear in both the administrator's and the students' interfaces.

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

A student cannot delete a wiki.

Wiki – an externally developed tool

Wiki is an educational tool that was developed by Sakai. This means that the functionality cannot be changed/developed by Student Portal. The function has been made available in Student Portal via the LTI – Learning Tools Interoperability standard.

 

Write and format text

  1. Click on the Edit/Redigera button
  2. Write text. Highlight the text you want to format.
  3. Click on one of the icons for Bold, Italics, Superscript, Subscript or select Heading/Rubrik
  4. Click on Preview/Förhandsgranska if you want to see what the wiki page will look like
  5. Click on Save/Spara

You can also format your text using wiki markings. In this way you can change the text colour and create lists, for example.

Changing colours

You can change the colour of the text. You do this by inserting the following code: {color:#}{color}

Example:

{color:red}Red{color}, {color:green}Green{color}, {color:#FFCC33}Gold{color}

For colour codes, see Wikimedias color formatting help.

Creating lists

To create lists in the wiki, enter * in front of each new item in the item list. If you want a numbered list, enter # in front of each item. You can also have multiple levels. You create the level by entering multiple *** in front of the item.

Example of an itemized list with multiple levels:

*  Item A

** Level two

*** Level three

*  Item B

*  Item C

Example of a numbered list with multiple levels:

# Number 1

# Number 2

## Level 2

### Level 3

#### Level 4

# Nummer 3

Creating tables

To create tables, you insert the following code and click on Spara [Save].

{table}

Column 1 Heading | Column 2 Heading | Column 3 Heading
Object 1 | Content 1 | Content 2
Object 2 | Content 3 | Content 4

{table}

Inserting links

To create short link names in the text, you write: {link: linkname|http://www.example.net} "linkname" will then be the clickable link in the text.

If you want the whole address to be shown, simply write the the link address directly on the page,  http://www.example.net

You can create and insert links via the file catalogue, but we do not recommend this, because these links do not always work properly.

Mathematical formulas

You can write mathematical formulas on a wiki page using LaTeX.

  1. Open the wiki page and click on the Edit/Redigera button
  2. Write {math}
  3. Write the formula
  4. End with {math}
  5. Click on Save/Spara. The formula will now be displayed on the screen.

Example of a LaTex formula:

{math}x_{1,2}=-\displaystyle\frac{p}{2}\pm\sqrt{\left(\displaystyle\frac{p}{2}\right)^2-q}{math}

The wiki file catalogue

Every wiki includes a file catalogue. Here you can upload images and files that you can then insert on the wiki page.

You open the file catalogue by clicking on the image icon.

Creating folders

To organize your files, you can create folders in the file catalogue.

  1. Click on the image icon to open the file catalogue
  2. Select Add: Create folders/Lägg till: Skapa mappar
  3. Assign a name of your choosing to the folder
  4. Click on Create folders now/Skapa mappar nu

Please note that it is not possible to delete a folder or change the name of a folder once it has been created.

Show other sites / My workspace

At the bottom of the file catalogue you can see file catalogues for other sites, including “My Workspace”. My Workspace is your personal catalogue. Any files/images you upload there are visible only to you. We therefore recommend you not to use that catalogue.

Inserting images

You can insert images on a wiki page. Bear in mind that they should not be too heavy. All uploaded images are gathered in the wiki page’s file catalogue.

  1. Click on the image icon to open the file catalogue
  2. Select Add: Upload file/Lägg till: Ladda upp fil in the dropdown menu
  3. Select the image on the computer
  4. Click on the Continue/Fortsätt button
  5. Click on the Select/Välj link to the right of the image name
  6. Click on the Continue/Fortsätt button at the bottom of the page
  7. The image will now appear on the wiki page

Please note that it is not possible to delete an image once it has been uploaded to the wiki file catalogue.

Inserting documents

You can upload various kinds of documents to the wiki file catalogue that you can then insert on the wiki page.

  1. Click on the image icon to open the file catalogue
  2. Select Add: Upload file/Lägg till: Ladda upp fil in the dropdown menu
  3. Select the document on the computer, for example, a WORD, EXCEL or PDF document
  4. Click on the Continue/Fortsätt button
  5. Click on the Select/Välj link to the right of the document name
  6. Click on the Continue/Fortsätt button at the bottom of the page
  7. The link to the document will now appear on the wiki page

Please note that it is not possible to delete a document once it has been uploaded to the wiki file catalogue.

Comment content

Teachers and students can comment on the content of a wiki page. Any comments are always shown at the bottom of the page. A link to the comments at the top of the wiki page.

  1. Go to the comments at the bottom of the page
  2. Click on the link Add comment/Lägg till kommentar
  3. Enter your comment in the box
  4. Click Save/Spara

You cannot delete a comment.

History

Every change in the content of the wiki page results in a new version. All versions are listed under History/Historik. You can also see here which users made the changes.

Via History/Historik you can also compare different versions with each other by clicking on Current/Till nuvarande or Previous/Till förgående in the Compare to/Ändringar column.

You can also restore the content to a certain version by clicking on the Revert to this version/Återställ till denna version link.

Multiple simultaneous users

If you edit a wiki page while someone else edits and saves the same page, you will get a warning when you click the Save/Spara button. Your submitted content will be displayed under the warning message and the content that has already been saved is displayed in the text editor. If you click on Save, you will save the contents of the text editor and your changes will be lost. However, if you click the button overwrite/skriv över you will replace the content with your changes.

Add a subpage

A wiki always consists of a main page ( Home / Wiki Home). To this main page, both students and teachers can add subpages. You can also add subpages to a subpage.

  1. Click on the Edit/Redigera button.
  2. Type brackets around the name of the new page, for example [Example page ]
  3. Click on Save/Spara.
  4. Click on the link Example page?
  5. The new page will open. Click on the Edit/Redigera button.
  6. Write new text.
  7. Click on Save/Spara.

Click on the Home/Wiki Hem button to go back to the wiki’s start page from subpage.

If there are subpages you've visited, they appear as links in Recently visited/Nyligen besökt far right on the wiki page.

Wiki – an externally developed tool

Wiki is an educational tool that was developed by Sakai. This means that the functionality cannot be changed/developed by Student Portal. The function has been made available in Student Portal via the LTI – Learning Tools Interoperability standard.

Up

Topic selection

Topic selection is a function where the administrator/teacher can manage the initial phase of paper writing.

Here the administrator can set up elective topics and subtopics, if any, and leave it to the students to sign up for groups according to the group size stipulated by the administrator.

Help for administrators

Topic selection - Step by step

Step 1: Add Topic Selection

You add the Topic Selection function in the same way as you add other functions in the Student Portal.

Choose a name for the function. It’s important for the name to be as transparent as possible, something like “Selection of Topics and Groups for B-level Paper”.

Information

Here you can choose to write a text that the student will see in his/her first interface where you explain and delineate the assignment to the student.

Registration deadline

Students can change groups and topics and close and open their groups up to the registration date. After the registration date passed, the existing view is locked and students can no longer make selections. As administrator, however, you can make additions and changes.

Members

Here you establish the basic principles of how groups should be constituted including the preferred group size. If it is an individual paper to be submitted, enter you enter min 1 max 1.

Limit

Here you have the option of limiting the display of the function.

Select status and Save

Draft - the topic selection is invisible to students.
Portal - the topic selection is visible to authorized students.

While you are working with the function and adding topics, you can use draft status. The function will not be visible to students.

Summary display

Click on Save (You will now see an overview display where you will see the name you have chosen for the function. The next step is to start to fill the function with selectable topics. 

Step 2: Create paper topics

Here you decide the number of main topics you want to offer with the option of adding more at a later stage.

  1. Click on “Add topics”
  2. Give your main topic a name and a description.
  3. Add Max number of students/groups per topic.
    You can limit the number of groups/students that can select the same topic. This is shown by a counter below on the right-hand side. If the topics are unlimited, simply leave the box empty. Please note that this number has nothing to do with max number per suptopics.
  4. Click on “Save.”

Subtopics

Click on the link “Add subtopics” in the main topic you want to divide into subtopics. You create subtopics the same as main topics.

Step 3: Review students’ selections and make your own corrections

There are several displays for the administrator to get an overview of the selections made by students. An administrator can go in personally and edit all groups and can gather students who have not made a selection.

Show all students

This display lists all students in the course section. The administrator can see the selected topics and if the groups are blocked or not. In this display the administrator can also select the students whom have not chosen a topic and click on the button “Create group”.

Edit group

This is largely the same display students see when they select their topics and create groups. Here you see all members in the group and whether they have selected a topic. You can also add “undecided” students from the list of participants by selecting and clicking on “Add” in the drop-down menu.  As administrator you can also change free text, status, and topic selections.

Show unregistered students

Here you see students who have not yet made a selection. Create a group by highlighting a number of students and turn them into a group by clicking on the button “Create group”. This process will take you to the Edit group display where a topic can be selected for the group.

Show all groups

This display shows all registered groups according to selected topics. Groups/individuals who still have not selected a topic are also shown here. From this display, you can navigate to the Edit group display to make changes as and when required.

Show registered groups

This display shows the groups that have selected a specific topic. From here, too, you can get to the Edit group display if you want to make changes.

What do the students see and what do they do?

When the activation date set by the administrator has passed, students will see is a link to “Topic selection” in the menu on their starting page. Here they can access the function name and the instructions about the number of authors to choose from. Students can either add members to a group or be selected into a different group. Once a topic has been picked, the student cannot be incorporated into another group. Choices can be edited whilst the function is active.

Up

Topic selection is a function where the student can choose a topic for a paper and form collective writing groups.

You are free to change groups and topics when the function is still open.

New members to the group can be blocked when the group reaches the minimum number limit set by the teacher.

Step by step

Basic display “My selections”

1. Create group or write independently

This heading indicates the minimum and maximum number that the teacher has determined for writing papers. Skip this step if you are allowed to write independently and wish to do so. This function provides two ways to form groups. You can either add individuals in the course to your group, or you can be added to a group by someone else.

To add co-authors you click on “Add” under the Authors heading. A list of the class will be shown where you can see which individuals have selected a topic and whether they have blocked their group. You mark the individuals you want to add to your group and click on the button “Add to my group”. You can also email your classmates from here.

When you add authors, they will immediately be shown in the basic display “My selections” and you can also send an email to your group.

2. Selecting a topic

When you have selected a group or decided to write independently, you need to select a topic. You mark the topic that your group wants to write about. If the group wants to write a comment to the teacher, this can be done in the free text field. Topics can be changed untill the function deadline expired. Note that when you have selected a topic you are no longer available for selection by someone else wishing to add you to their group.

3. Block the group

When the group is satisfied with its selections and have met the requirements for the minimum number of authors, you can block the group to new members. This indicates to the teacher and other course participants that your selections are completed.

Overview display

As a student, you can also see updates of the groups currently being formed.

Up

Latest events

Latest events lists the most recent events in the courses and programmes of relevance to you. For example, this may be a document uploaded to a Document collection, a newly created webpage, or a newly published course report.

The event links to the function in question. A yellow star marks that an event has taken place since you last logged on. If something happens while you are logged on, this will be marked by a purple star.

Please note that events concerning Examination registration, schedules via Time Edit and study results will not be shown.

What is shown?

General rules:

  • New function
    A new function will generate an event, for example a new Document collection or a new discussion forum.
  • Removed function
    If a function is removed, the event (generated when the function was added) will disappear.
  • Edit function
    Editing a function will not generate an event.

Information about functions:

  • Assignments
    • Changing status, writing a comment and/or uploading a file will generate an event shown only for the student concerned
    • A new Distributed folder will generate an event
    • Editing a Distributed folder will generate an event
    • A new Instruction file will not generate an event
  • Bulletin boards and messages
    • A new message will generate an event
    • Editing existing message will generate an event
  • Course evaluation
    • Publishing a course report will generate an event
    • Publishing a course report will generate an event
    • Publishing a message from the department will not generate an event
  • Course registration
    Editing the function, for example changing a date or a message, will not generate an event.
  • Discussion forum
    • A new topic will not generate an event
    • A new comment will not generate an event
  • Document collection
    A new document will generate an event
  • Link
    Editing the function, for example changing the url, will not generate an event.
  • Progress
    Changing status will generate an event shown only for the student concerned
  • Teacher list
    Editing the function, for example adding a teacher to the list, will not generate an event
  • Test Folder with assessments
    A new assessment will not generate an event
  • Topic Selection
    Editing the function, for example adding a subject or a comment, will not generate an event
  • Ping Pong link
    Editing the function, for example changing the url, will not generate an event
  • Practicum placement
    Editing the function will not generate an event
  • Webb pages
    Editing the function, for example changing a text och an image, will not generate an event

Important dates

Under the Important dates heading you will find deadlines in effect for a course. For instance, this might involve registration to take an examination or submission of an assignment.

The important date links you to the function at hand. Four days before a deadline an exclamation mark will appear next to the date. 

The start page displays all important dates applying to the logged-in user. 

  • The student sees important dates for the courses she/he is registered for and has not yet completed.
  • The teacher/administrator sees important dates for the courses (previous, current, and coming semester) where she/he is included in the list of teachers.

The start page for the course displays important dates to registered students and to all authorized teachers and administrators at the department.

The following functions are shown under Important dates:

  • Signing up for groups
  • Assignments
  • Supplementary assignments
  • Course registration via Student Portal
  • Course registration via roll call
  • Course evaluation
  • Registration for examinations
  • Examinations

Exporting important dates to Calendar

You can export important dates to a calendar. This is done using the Calendar icon in the lower left-hand corner of Important dates. 

If the export is done via the start page, all important dates will be exported. If the export is done via the course page, only important dates for the course at hand will be exported.

Display as student

A logged-in administrator/teacher can choose to see Student Portal from a student perspective. In that case, the course section page at hand and other parts of Student Portal will be displayed as seen by a fictitious student.

The following display options are possible:

  • Registered student
  • Student admitted
  • Non-logged-in student

To open Display as student

  1. Select which course section the student is to be registered/admitted for by opening the start page of the course section.
  2. Click on the button Display as student (directly under the name of the course).
  3. The window Display as student shows information about which course section has been selected and that the student is registered for the course.  
  4. Via Settings it is possible to change the group the student belongs to and to change the display option registered to admitted or non-logged-in student.

Please note that the student is only registered/admitted for one course at a time. The administrator can switch to another course section by returning to administrator view (closing student view), selecting a new course section, and clicking on Display as student.

Display as student: Joint section

To view a joint section from a student perspective you must open Display as student via any of the course sections involved. You can also see what it looks like for a student belonging to a joint section group by selection the group via Settings.

Settings for student view

Via Settings it is possible to select whether the student is to be registered, admitted, or not logged in.

Next to the alternative Registered student it is possible to select which group the fictitious student is to belong to (if the course section selected has groups). A student in a group sees functions that have been restricted to the selected group as well as functions without group restriction.

Tip: Switch type of student while you are on the start page of the course section. If you are on a page that is only displayed to a registered student and try to switch to a student admitted (or the reverse) an error message will appear, because you are not authorized to see that page.

Always click on Update to activate the new settings.

To close student view

Click on the button Close student view in the upper right-hand corner of the window Display as student to return to administrator view.

Functions and services

Display as student provides a picture of what Student Portal looks like to a fictitious student. As a fictitious student you cannot see content that is personal and related to a certain student – which in turn affects the content of certain functions. Since the fictitious student lacks any registration in Uppdok, services that are dependent on such information will be affected. Information about what is affected is shown in connection with the respective service and function.

Please note that:

  • The Course registration function can not be displayed as a student admitted since the fictitious student lacks any registration in Uppdok and the text "There is no registration information yet..." is displayed.Tip: Select the setting Non-logged-in student to see what the course registration looks like.
  • The Discussion forum function cannot be displayed from a student perspective. On the other hand, it is possible to preview a forum via the administrator view, as they are very similar. The only difference between the views is that students do not see the icons for deleting a subject and a comment. Nor can students choose to label a subject they create a subject – something the administrator can do.
  • The Progress function, Assignment function and Document collection for group work will not display any content, for example the status of the student’s progress/assignment, comments from teachers/administrators or documents.
  • The Test Folder with assessments cannot be displayed from a student perspective. On the other hand, it is possible to preview an assessment via the administrator view.
  • The Send email button on the list of participants for a course is not visible to a fictitious student even though it is displayed to a registered student.
  • The My profile tab is not displayed at all since the fictitious student has no personal information.
  • The News and Webmail tabs display content relating to the logged-in administrator, but logged-in students see the same tabs.
  • The Start tab: major parts of the content are personal and cannot be displayed for a fictitious student.

 

Administration of studies

The Student Portal offers a variety of services and functions that facilitate administering studies for students, teachers and course administrators.

Students can for example:

  • Register for courses;
  • Sign up for groups or exams;
  • Request transcripts and see study results;
  • Submit assignments;
  • See progress in a course; and
  • Change address etc.

For staff, the Student Portal provides further functionality to facilitate the administration of studies:

  • Overviews and Compilations of functions and exam registrations, result lists and course registrations;
  • List of participants with email, attendance lists and bulletin lists.;
  • Joint sections;
  • Reporting grades to Uppdok; and
  • Course evaluations with templates and questions.

Overviews

About overviews

Using overviews the administrator can:

  • Add and edit functions;
  • Open course section/course/joint section/programme/department pages;
  • Get an overview of what functions the department, the places it was added, and to which students the functions have been directed.

In the portal the department can direct information to:

  • All students at the department;
  • Students registered for a course regardless of course section;
  • Students in a specific course section; and
  • Students on a programme.

Students have access to the information via their course page, where all information is collated regardless if it was added for the department, course, or course section. Programme students also have a programme page where all functions are shown.

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Various overviews

The user can see overviews for the department(s) where she/he is authorized and have a Portal role. If you are authorized to work with several departments you can choose to work with all these departments at the same time by selecting "All” in the drop-down menu "Selection of department”.

Overviews are available for:

  • course sections
    • all course sections during a certain semester
    • distance course during a certain semester
    • summer courses during a certain semester
    • joint sections during a certain semester
    • my teaching (retrieved via teacher lists)
  • courses at the department(s)
  • programme
  • department

You can also create your own overview that will then be shown in the menu, see Own overview.

Note that the choice of department will affect the contents of overviews.

Selection of department/semester

The selection of department and semester affects the contents in the overview you select via the menu.

Selection of department

Only users with authorization for multiple departments can select a department.

If you only have Portal roles at only one department, your department has already been selected and cannot be changed.

If you have portal roles at multiple departments, you can choose to work with one of these departments at a time or with all of your departments simultaneously.

Selection of semester

Selection of semester is only done for overviews that show course sections.

Course sections are always shown for a particular semester, even when the overview only involves a limited portion of the course sections - such as overviews for distance courses, summer courses, joint sections, and your own lists. The current semester has been selected in advance, but you can select previous semester(s) or the coming semester.

Show functions

It is possible choose to whether or not to show functions in the overview. If you want to hide the functions, remove the check mark next to Show functions in overview and click on the Update button. This choice will apply as long as you are logged in to Student Portal.

Don’t forget to click on Update – your new choices will not be applied until then.

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Working with overviews

Overviews can be sorted by name, course code, application code and department by clicking on the respective column heading.

The search function: Ctrl+f open the browser's search function. This facilitates the search for a course section, for instance, and you don't have to scroll.

Overviews link to the respective page for course section/course/joint section/programme/department via name.

Using overviews the administrator can add a new function by clicking in an empty column cell for the respective function and course section/course/programme/department.

It is possible to add the same function to several places. Click on the link "Add same function to…” in the overviews. Note that this link appears only if you have the proper role.

The overviews also show shortcuts to existing functions via the abbreviations in the column cells for the respective functions.

If there are multiple functions of the same sort, an * is shown after the function abbreviation in the table (e.g. BB* for multiple bulletin boards). See function abbreviations below.

Function abbreviations

The column name is an abbreviation of the function:
* = Several functions of the same sort

AS = Assignments
BB = Bulletin board
CE = Course evaluation
CH = Chatt
CR = Course registration
CT = Content page
DC = Document collection
FM = Forum
GD = Group division
LI = Link
PM = Practicum placement
PP = Ping Pong
PR = Progress
SL = Schedule
TF = Test folder
TL = Teacher list
TS = Topic selection
WI = Wiki

About functions in the portal

Functions can be connected with:

  • The department
  • The course
  • The course section
  • The course section element
  • The joint section
  • The programme

It is possible to limit the display of a function to one group of students within a course section.

The task conveyed by a function determines the places where it is set up. Examples: Some functions such as Examination registration, can be set up for course and course section. The function Document collection can be set up for a Department, Course, Course section, Course section component, Joint course section, and Programme.

The administrator's role determines where a function can be set up. Example: A course section administrator can only add/edit/remove functions for the course sections within the department he/she is authorized for. Read more about Roles and authorizations under the Help tab.

Each function can be accessed via the overview. The function link is shown there as an abbreviation, e.g. BB for bulletin board.

Read more about how to add, copy, delete and restore deleted functions under the Help > Functions tab.

Add the same function in several places

It is possible to use the same function for several departments, courses, or course sections at the same time. This is done from the overviews.

  1. Click on the link ”Add the same function" from overviews (visible only if you have the proper role)
  2. Select the function in the drop-down menu
  3. Mark the course sections/courses/programmes/departments where the function is to be used.
  4. Click on Select.
  5. Then work with the function as usual.

Please note: Edit a function used in multiple places, such as Course A, Course B, and Course C, changes all the functions simultaneously, but if you click on “Remove” for such a function, the function will only be removed from the its current place, for example Course A.

On the function's Contents page it is shown whether the function is used for several places. To add or remove a course section click Edit when on the Content page. Click Add to others and choose where to add or remove the function.

Please note: For the function Course registrations, "Edit separately” can be selected as an alternative thus allowing setting up multiple course registrations simultaneously, but leaving space for separate editing. Hence changing one will not impact the others.

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Overview: Course sections and functions

This overview lists the course sections belonging to the department, and the name is a link to the respective course section page(s).

The overview lists the functions connected to the course section, course, and department shown to the student in a course section.

A user with the role "Course section administrator” and "Department administrator” can add/remove functions for course sections.

Overview: Courses and functions

This overview lists the courses that belong to the department and are not marked as discontinued in Uppdok.

Functions set up for a course are shown to all students registered for one of the course sections belonging to the course.

The course overview shows only the functions that are connected with courses.

A user with the role "Department administrator” and "Course section administrator” can add/remove functions for courses.

Overview: Department and functions

The overview shows the departments you are authorized for, where you have a Portal role. Only functions connected with the department(s) are shown here.

Functions set up for the Department(s) are shown to all students at that department. 

A user with the role "Department administrator” can add/remove functions for the department.

Overview: Programmes and functions

The overview for programmes lists the programmes and the programme specializations connected with the selected department.

Functions set up via the programme overview are shown to all students on that programme. 

A user with the role "Programme administrator” can add/remove functions for programmes or programme specializations. The programme she/he works with must be connected with the relevant department where she/he has the portal role.

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Overview: My teaching

"My teaching” is directed only to you as a teacher and shows shortcuts to the courses you are teaching this semester or next semester. Note that it is only when your have been placed on the teacher list for the course that the link to the course appears in "My teaching”.

The course name is a link to the course page. The overview also shows shortcuts to functions used for the course.

Own overview

A portal administrator can create his/her own overviews. Your own overview can be useful when a department has several course sections and you administrate only some of them.

Create own overview

  1. Click on Create your own overview with Course sections or Courses in the menu.
  2. Give the overview a name.
  3. Mark the course sections/courses that will be included in your overview.
  4. Click on Select.

Your own overviews will be shown among other overviews in the menu.
You can update or remove your own overviews whenever you wish. This is done by clicking on ”Edit overview” after the name of the list in the column heading.

Note that your own overviews consisting of course sections are always tied to a specific semester. These overviews are only visible if you have chosen this semester in the window ”Selection of department/semester”.

Your own overviews are not seen by other portal users.

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Compilation of: Course registrations

This overview shows a compilation of the activated course registrations in the Student Portal for the selected department and semester. You can (for example) see the student registration period(s), course start dates and the stipulations for conditionally admitted students.

Columns

Course name links to the course section that the course registration is connected with.

Type shows type of registration and links to Edit course registration, where it is possible to change the date the course starts and the status, for example.

Reg. open from and Reg. open through show student registration period(s).

Roll call Time and place shows what time and where the roll call takes place.

Course start shows the date the administrator entered as the start of the course.

Students admitted conditionally shows what stipulations apply.

Status shows whether the Course registration is to be displayed to the student (Portal) or not (Draft).

Students see their current course registrations on their starting page and on the course page, where she/he can register.

The Course registration function can be added to Course section.

Please note: You can add a course registration to multiple course sections simultaneously using the Add same function to several course sections link in the overview for Course section.

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Compilation of: Examination registrations

The Student Portal’s service for examination registration supports anonymity from registration through result reporting.

Examination registrations in the new system are shown under the tab Education > Compilation of > Examination registrations and under the link Examination registrations on the respective course and course section page.

Logged-in students see their examination registrations via My Studies > Examination registrations. The link to this page is also displayed on the start page. Course pages will no longer display examination registrations.

A new examination registration is entered via a course or a course section and can only be used for courses that have an examination code.

More information about Examination registration, is available under the Help tab.

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Compilation of: Examination registrations with results codes

Examination registrations with results codes are displayed under the tab Education > Compilation of > Examination registrations with results codes and under the link Examination registrations with results codes on the respective course pages if the course is covered by a results code.

A new examination registration is added via a course that is included in the result code.

The compilation displays examination events with a results code at a department or a course. Here you can see, for example, when an examination takes place, how many students are registered, and when the examination is to be blocked for registration.

You can search for an examination event by entering a time interval or a results code.

The column Courses/examinations included shows what courses and examinations are covered by the results code.

The column Registered/passed shows the number of students registered and the number of students who have passed the examination in question after registration was closed. Registered/passed links to examination registration, which displays students registered. There the administrator can also send email,  and add and remove students. Only the department administrator sees this link.

The link Edit examination event to the far right opens an existing examination event, where changes can be made regarding time, place, and status, etc.

More information about Examination registration with results codes, is available under the Help tab.

Joint sections

Two or more course sections/course section elements that are scheduled to coincide during the semester can be defined as a course section that is internal to the portal, a joint section. This means that two or more course sections/course section elements can have the same Document collection, Forum and so on.

Joint sections are treated the same as any course section in the portal. Joint sections have no course code and therefore cannot be sorted by course; instead, they are listed at the end of the list of course sections when sorted in the overview.

Each joint section has a joint section page. This page contains the functions set up for the joint section. Students never see a joint section page, instead they receive joint section information at her/his course page. Joint section functions reach all students in course sections that are included in the joint section.

The joint section starting page contains:

  • Information on what course sections are included in the joint section and links to these course section pages;
  • Current messages. The joint section page shows only messages that are posted on a joint section bulletin board that have the status Portal or Portal and public and have current date and time limits;
  • Links for setting up new functions;
  • Link for coping functions;
  • Link to recycle bin; and
  • Prepared functions appear in the menu.

The teacher can send email via a joint list of participants for the course sections involved. Joint course sections have the same functions as course sections apart from examination registration and course registration.

To set up a function for a course section, you must have the role of a department or course section administrator.

Students see the functions used for a joint section via any of the course sections involved. They see two lists of participants, one for the course and one for the joint section.

Create joint section

A joint section is created via the tab Education > Create joint section. Joint sections can be set up by the role Department administrator.

  1. Open the tab Education and click on the link Create joint section in the menu.
  2. Enter the name of the joint section.
  3. Mark what course sections are to be included in the joint section.
  4. Click on Save.

Please note: To be able to choose course sections from different departments the administrator must have authorization to work with these departments and select “All” at Selection of department.

Edit/remove joint section

Editing and removing joint sections is done via the overview where the joint section is included. The link to Edit joint section is found next to the name of the joint section. Joint sections have no course code and therefore cannot be sorted by course; instead, they are listed at the end of the list of course sections when sorted in the overview.

Please note: If you remove a joint course section, all functions and any content tied to the joint course section will disappear.

Student history

It is possible for Department administrators and Grade-reporting teacher to search for all of a student’s admissions and registrations at the department in question. Also shown here are status and information about the Progress elements, Groups and Assignment tasks for all of the student’s courses. This Student history is accessible via the Education > Student history tab.

Students

The student always accesses information in the portal via her/his course page, regardless of whether the information is from the department, the course, or the course section.

Students on a programme also get a programme page where all functions connected with the programme are shown.

Error in information about department/courses/course sections

Information about departments, programmes, courses, and course sections are retrieved from Uppdok, which receives information about new courses, course sections, and programme sections via SELMA.

Contact the course administrator at your department or the Uppdok unit if the information is incorrect.

Results lists

All results lists at a department are shown under the tab Teaching> Compilation of > Results lists. A compilation of results lists belonging to a certain course is also available on each respective course section page.

The compilation shows the results lists that have been marked by Uppdok as available to Student Portal.

Sorting results lists

Lists in the compilation can be sorted by list number, course name, course code, examination date, teacher (name) and Uppdok (email). This is done by clicking on the column heading.

If there are many results lists, it may be difficult for the teacher to find his/her list. Tip: Enter the name of the teacher who will be working with the list in the Teacher column (name). The teacher can then click on the column heading to sort the lists by name and then see more readily which results lists apply to him/her.

Email address to Uppdok officer

The email address to the Uppdok officer at the department can be entered for all results lists. The email address can be changed for a specific list in the Uppdok column (email).

A confirmation message will automatically be sent to the address entered once the list is marked as Done and transferred to Uppdok.

Opening a results list to report grades

Click on the desired list number in the List column (can only be done by a teacher authorised to report grades) to open the results list and report the grades.

Displaying results lists in Student Portal

For a results list to be displayed in Student Portal, it must first be made available in Uppdok.
This is done by an Uppdok administrator who creates a results list in Uppdok for a course and examination with a specific grading date and marks the list as  "Web rep". The results list will then be visible in Student Portal.

When a results list has been marked as Done and saved, the list will automatically disappear from the department’s compilation of results lists in Student Portal. On the course section page it will be displayed a bit longer and will disappear only when the grades have been definitively entered in Uppdok, though it is no longer possible to update the list via Student Portal.

Roles for results lists and reporting grades

Your role determines what you are allowed to do in Student Portal, and you can have different roles at different departments. This means you can be authorised to enter supplementary information on results lists at one department but not at another department.

The role of Department administrator can complement results lists with:

  • the email address to the Uppdok administrator at the department, either for all lists or for one list at a time.
  • supplementary information per list, for instance the name of the teacher who is to report the grades, so the teachers will more readily find the right list.

The role of Teacher reporting grades can:

  • Open a results list.
  • Add and remove students from the list.
  • Add and remove questions in the marking support and enter score per question.
  • Report grades and mark the list as Done and ready for Uppdok.
Other roles can only see the compilation of the current results lists.

Reporting results

In Student Portal it is possible to report grades as a document for Uppdok via Results lists or via the Progress function. How the reporting of results is done via Results lists is shown below.

Open a results list

  1. Open the compilation of Results lists via the tab Teaching or via the desired course section.
  2. Click on the list number for the results list (can only be done by the teacher reporting grades) to open the list.

Information about the results list

The box Information about the results list contains the following information:

  • List number: The ID number for the list, which comes from Uppdok.
  • Examination code: The examination the grade applies to.
  • Examination date: The date stated by the Uppdok administrator for when the examination is to take place.
  • Grading scale: Shown here is the grading scale used for the examination at hand. Only grades included in the grading scale can be given.
  • With grades: Shown here is the number of students with grades given as well as the total number of students on the results list.
  • Status: A results list can have the status of In progress or Done.
    In progress – the list can still be updated in Student Portal.
    Done – the list has been marked as done and ready for Uppdok, but the grades have not yet been registered in Uppdok. The list can no longer be updated via Student Portal; any changes must be done in Uppdok.

Results list columns

The results list contains the following columns:

  • Check box: The first column consists of check boxes and is used to select one or more students. Select all students by checking the box at the top.
  • Anonymous code or civic registration number: Shown here is the student’s anonymous code for the examination or the student’s civic registration number.
  • Question columns: This shows a column for each question in the marking support.
  • Sum: The sum of all completed questions will be automatically generated when the results list is saved.
  • ExamScore: Examination points can be entered as numerals or letters.
    If “Sum and ExamScore have the same value” is marked, examination points cannot be updated manually because the sum and examination points (ExamScores) have the same value.
  • Grading date: It is possible to change the grading date for individual or all students on the list unless the results list is based on an anonymous examination.
  • Comments: In the comment field the teacher reporting the grades can write comments on each student. The comment will not be shown to the students but is only visible in the current results list and in the PDF that is sent via email to the Uppdok administrator when the results list has been marked as Done.

Students on the results list

Which students the list contains is decided by the Uppdok administrator. Normally it is the students who are registered for a course for a certain semester or students that have registered to take the examination.

Adding students to the list

You can add students to a results list in Student Portal – on the condition that the person is registered in Uppdok.

  1. Open the results list by clicking on the name of the list in the compilation.
  2. Click on the Add persons to the list link(at the top of the results list).
  3. Enter the civic registration number(s) to be added and the grading date that is to apply to the person(s).
  4. Click on the Search for students button. The student name(s) will be retrieved from Uppdok.
  5. Click on Save to add the person(s) to the results list.

If the civic registration number is entered incorrectly or if the person is not registered in Uppdok, the person cannot be added to the list; a message to this effect will be displayed on the screen.

Tip: It is possible to enter supplementary information about the student in the comment field on the lower right-hand side of the results list.

Removing students from the list

It is possible to remove one or more students from the list. This means it is possible to send in a list even though not all students have been assigned a grade. Persons who have been removed can still have their grades reported later. This is done either directly in Uppdok or on a new results list created in Uppdok that is marked to be available to Student Portal.

  1. Select the students to be removed from the list. Tip: Click on the Select students with no grades button if you want to remove these students.
  2. Check the Remove selected students on the list box at the bottom of the results list.
  3. Click on Save.

Marking support – help in marking examinations

A teacher marking an examination can create columns for any number of examination questions in the results list. Then the teacher can enter students’ scores on each respective question. The sum of the questions will then be the examination score, which generates a grade.

Adding questions in marking support

  1. Select the number of questions via the dropdown menu and click OK.
  2. Student Portal will number the questions, but you can change the names of the questions yourself by clicking in the column for the respective question and writing the new name.
  3. Click on Save.

Removing questions in marking support

  1. Select the question to be removed in the dropdown menu next to Remove question.
  2. Click OK.
  3. The question will disappear from the results list.
  4. Click on Save.

Remove marking support

  1. Select All questions in the dropdown menu next to Remove question.
  2. Click OK.
  3. All questions will disappear from the results list.
  4. Click on Save.

Displaying questions in the table

You can choose which questions to display in the results list.

  1. Select the questions you want to display (Ctrl-click to select several at once).
  2. Click on Update.
  3. Only the selected questions will now be displayed in the results list. Note: The Sum column will always show the sum of all the questions even if not all of them are visible.

Fill in scores for questions

  1. Fill in the student’s score on each question. You can use up to two decimals, using either a decimal comma or a decimal point (for instance 4,45 or 4.45).
  2. The sum of all questions will automatically be shown in Sum.
  3. Click Save to save your changes.

Tip: You can tab your way between cells when you enter scores. You can also choose which question columns will be shown via Displaying questions in the table.

Sum and examination scores

If you have a marking support with questions you can select whether the sum of all completed questions is to be the same as the examination score (ExamScore). This facilitates reporting grades if grading borderlines are used.

  1. Check the box next to Sum and ExamScore have the same value.
  2. Now the score in the Sum column is transferred to the ExamScore column, and you can no longer change ExamScore manually.
  3. Click on Save.

Grade borderlines

Via Grade borderlines it is possible to set borderlines for grades and have the grades filled in automatically based on the students’ examination scores.

It is possible to use grade borderlines even when the results list does not have marking support.

Setting grade borderlines

The panel Grade borderlines for the results list shows the grades that apply to the examination at hand.

  1. Enter the examination scores that apply for each respective grade.
  2. Click on Save grade borderlines.

To enter grades according to saved grade borderlines, click on the Fill in grades button. All grades that are not locked will then be filled in. If you want locked grades to be filled in as well, you will need to unlock them first. Don’t forget to save your changes by clicking on Save.

Grades highlighted in red

If grade borderline are being used and there are grades that do not fit in with grade borderlines, the table cells for grades will be highlighted in red.

It is possible to save a list even though the grades do not match the grade borderlines and are highlighted in red. If you save the list even though at least one grade is highlighted in red, a warning message will be displayed at the top of the list.

To correct the red-highlighted grades you need to:

  1. Unlock the entered grades (if they are locked).
  2. Click on the Fill in grades button. The grades will now be updated to match the grade borderlines.
  3. Click on Save.

Reporting grades

There are different ways to enter grades in the document for reporting results.

Fill in grades via grade borderlines

  1. Enter what grade borderlines will apply for the results list’s grading scale.
  2. Click on the Save grade borderlines button.
  3. Then click on the Fill in grades button.
  4. Save the changes by clicking on the Save button.

Fill in grades for several students at a time

  1. Select all students who will be receiving the same grade.
  2. Enter the grade the students are to receive.
  3. Save the changes by clicking on the Save button.

Fill in a grade for an individual student

  1. Select the grade by clicking on the dropdown menu next to each individual student.
  2. Save the changes by clicking on the Save button.

Change the grading date

The results list’s examination date will automatically be the grading date shown for each student unless it is changed.

  1. Select the students who are to have a new grading date.
  2. Enter the new grading date.
  3. Save the changes by clicking on the Save button.

Note that the grading date cannot be changed if the results list is based on an anonymous examination.

Errors in reporting

If you have entered an incorrect grading date or if all obligatory fields have not been filled in when you click on Save, you will get an error message, and the rows on the results list that contain errors will be highlighted in red.

If grade borderlines are being used and there are grades that do not match the grade borderlines, they will be highlighted in red. To correct this you need to:

  1. Unlock the entered grades (if they are locked).
  2. Click on the Fill in grades button. The grades will now be updated to match the grade borderlines.
  3. Click on Save.

Transferring the results list to Uppdok – changing the status to DONE

Once the list has been completed it needs to be transferred to Uppdok for the grades to be permanently registered.

Before the list is marked as Done it is important to remove any students from the list who do not have grades and are not to be transferred to Uppdok. Individuals who have been removed from the list can have their grades reported later. This can be done either directly in Uppdok or by creating a new results list in Uppdok that is marked to be available in Student Portal.

  1. Click on the Select all with no grade button.
  2. The select the alternative Remove selected students from list.
  3. Click on Save.
  4. When all students on the list have grades and grading dates, mark the list as DONE and click on Save. You do this at the bottom of the list.
  5. Now the list can no longer be updated via Student Portal.
  6. A confirmation message will then be sent via email to the teacher who marked the list as DONE and to the Uppdok administrator that was registered for the results list. The email message will also include a PDF of the marking support that was used.

When a results list has been marked as DONE and saved, the list automatically disappears from the department’s compilation of results list in Student Portal. On the course section page it will be shown a bit longer and will disappear only when the grades have been permanently registered in Uppdok, though the list can no longer be updated via Student Portal.

PDF of marking support

When the grading document has been transferred to Uppdok, a PDF of the marking support that was used will be created and sent to the Uppdok administrator whose email address was given for the results list at hand.

The PDF contains all columns in the results list along with any grade borderlines that were used, and it can be saved at the department as a basis for the archival list.

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Add persons to results list

You can add students to a results list in Student Portal – on the condition that the person is registered in Uppdok.

  1. Open the results list by clicking on the name of the list in the compilation.
  2. Click on the Add persons to the list link (at the top of the results list).
  3. Enter the civic registration number(s) to be added and the grading date that is to apply to the person(s).
  4. Click on the Search for students button. The student name(s) will be retrieved from Uppdok.
  5. Click on Save to add the person(s) to the results list.

If the civic registration number is entered incorrectly or if the person is not registered in Uppdok, the person cannot be added to the list; a message to this effect will be displayed on the screen.

Tip: It is possible to enter supplementary information about the student in the comment field on the lower right-hand side of the results list.

Course, Programme and Department pages

Course section page

Every course section has its own page. Shown here are all the functions displayed on the student's course page, including functions available for the course and the department the course section belongs to. Functions added to a course section are shown only to students in that course section.

The course section starting page contains:

  • Information on whether the course section is part of a joint section.
  • Current messages. The course section shows all messages with the status Portal or Portal and public and have current date and time limits. Note that departmental messages are not shown for each course section for administrators but rather on the Starting page in the Portal, whereas the student sees them on his/her course page.
  • Important course dates
  • Latest course events
  • Activated functions

Via the course section starting page, it is posslible to:

Function for a course section can only be set up by a department or course section administrator.

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Course section elements

A department administrator can choose to create section elements for a specific course section in the Student Portal. This can only be done if there is a syllabus with course elements for the corresponding course in Selma. If the administrator is not satisfied with the course elements in place for the course section, he/she must change the syllabus in the Selma database.

Each course section element will have its own page, comparable to a course section. Here the administrator can add or remove expected display functions related this course section element. Course Registration (CR) and Examination (ER) are functions which cannot be added to the course section element.

Functions that have been added to a course section element are shown only on the course section element starting page in the administrator’s interface, not on the course section starting page.

In the overview you can choose to show or hide course section components if required. It is visible directly under the course section and be easily indentified since it is without application codes.

Adding course section elements

If there are course components in Selma for a course section, the link Add course section components will be shown in the menu on the left.

  1. Click on Add course section elements in the menu.
  2. You will now see the course section elements that are registered in Selma.
  3. Select the components you wish to activate.
  4. Click on the button Activate.

After activation the course section elements will be displayed indented under the course section in the menu.

Please note: It is not possible to change which course components will be displayed in Student Portal once it is activated. Updating the list requires deletion of all course section elements and reinstallation by following the procedure Add course section elements.

Administrating course section elements

If an administrator has added course section components, the link Administrate course section components will appear in the menu on the left.

An X in the column Used in the Portal indicates that the course section component has one or more functions linked to it in the Portal.

The administrator will also receive a notice if there is a more recent syllabus in Selma. If you want to update the list, you need to delete all course section elements and follow the procedure Add course section elements again.

Please note: A warning message will be sent when you try to delete course section elements with connected functions.

Adding a function to a Course section element

Adding a function to a course section element is done in the same way as adding functions to course sections.

Note: Functions tied to a component of a course section will be shown only when that course section component has been selected in the menu. Functions tied to department/course/course section are also displayed for the course section component. A function, such as a Document collection, for a course section does not need to be uploaded for the course section component, it is already displayed.


Joint section page

Two or more course sections/course section elements that are scheduled to coincide during the semester can be defined as a course section that is internal to the portal, a joint section. This means that two or more course sections/course section elements can have the same Document collection, Forum and so on.

Joint sections are treated the same as any course section in the portal. Joint sections have no course code and therefore cannot be sorted by course; instead, they are listed at the end of the list of course sections when sorted in the overview.

Each joint section has a joint section page. This page contains the functions set up for the joint section. Students never see a joint section page, instead they receive joint section information at her/his course page. Joint section functions reach all students in course sections that are included in the joint section.

The joint section starting page contains:

  • Information on what course sections are included in the joint section and links to these course section pages
  • Joint section information
  • Current messages. The joint section page shows only messages that are posted on a joint section bulletin board that have the status Portal or Portal and public and have current date and time limits;
  • Links for setting up new functions
  • Link for coping functions
  • Recycle bin
  • Functions

The teacher can send email via a joint list of participants for the course sections involved. Joint course sections have the same functions as course sections apart from examination registration and course registration.

To set up a function for a course section, you must have the role of a department or course section administrator.

Students see the functions used for a joint section via any of the course sections involved. They see two lists of participants, one for the course and one for the joint section.

Create joint section

A joint section is created via the tab Education > Create joint section. Joint sections can be set up by the role Department administrator.

  1. Open the tab Education and click on the link Create joint section in the menu.
  2. Enter the name of the joint section.
  3. Mark what course sections are to be included in the joint section.
  4. Click on Save.

Please note: To be able to choose course sections from different departments the administrator must have authorization to work with these departments and select All at Selection of department.

Edit/remove joint section

Editing and removing joint sections is done via the overview where the joint section is included. The link to Edit joint section is found next to the name of the joint section. Joint sections have no course code and therefore cannot be sorted by course; instead, they are listed at the end of the list of course sections when sorted in the overview.

Please note: If you remove a joint course section, all functions and any content tied to the joint course section will disappear.

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Course page

Each course has a course page. A course page shows the functions that have been set up for the course. These functions are shown to students in all of the course sections of the course. A student never sees this page but rather gets information from the course via her/his course page.

The course starting page contains:

  • Current messages. For the course are shown only messages that exist on a course bulletin board that have the status Portal or Portal and public and have current date and time limits;
  • Link for changing image
  • Links for adding new functions
  • Link for coping functions
  • Recycle bin
  • Functions

Only departmental administrators or course section administrator can set up functions for a course.


Department page

Every department has a department page. A department page shows the functions that have been set up for the department. These functions are shown for all of the department's course sections. A student never sees a department page but rather gets information from the department via his/her course page.

The department starting page contains:

  • Current messages. On a department page are shown only messages that are posted on a department bulletin board that have the status Portal or Portal and public and have current date and time limits;
  • Link for changing image
  • Links for adding new functions
  • Link for coping functions
  • Recycle bin
  • Functions

Only a departmental administrator can set up functions for a course.

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Programme

Each programme and programme specialization has its own page. A programme page shows the functions set up for the programme, and the programme specialization page shows the specialization functions. Functions for the programme reach all students on a programme regardless of specialization. Functions for a specialization reach students in the specialization. Note that if the programme has specializations but no specialization requirements, the administrator can select the specialization "blank” to reach students who are studying with no specific specialization.

The programme/specialization starting page contains:

  • Current messages. On a programme page are shown only messages posted on a programme bulletin board, and on a programme specialization page are shown only messages posted on a bulletin board for that specialization. Messages are only shown if they have the status Portal or Portal and public and have current date and time limits
  • Link for adding programme information
  • Link to student page
  • Link for changing image
  • The link Programme specializations
  • The link Admitted students
  • Links for adding new functions
  • Link for coping functions
  • Recycle bin
  • Functions

Prepared functions appear in the menu. You can choose to see the menu as a student.

Programme administrator(s) set up new functions for a programme/specialization.

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The student's view

The student's course page

The course starting page shows all messages from the department, course, course section, and joint sections where applicable. It also offers the Sign up here heading with all the relevant student registration opportunities.

A course starting page also shows information about the department with a link to the department's home page. This information is retrieved from the catalogue database Akka.

The course page menu always displays a participants list and links to the library and a syllabus with course literature. Functions added by the administrator are also shown in the menu.

The student's programme page

Programme students have a programme page. Their starting page shows messages posted programme and programme specialization via bulletin boards.

The student's programme page have links to their admitted and or registered courses within the programme/specialization, sorted by admitted/ongoing/incomplete/completed.

The programme page menu contains links to the programme statement and curriculum. This programme starting page also provide the student adviser contact information available from Selma.

Moreover the menu displays functions added by the programme administrator. Programme functions are shown to students in all programme specializations, whilst the programme specialization functions are only displayed to the specific specialization students.

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Copy existing function

In the Student Portal you can create a copy of an existing function, such as a Document collection or a web page. This can be useful if you have functions you wish to reuse or only copy in part.

Copy a function

  1. Open the course, programme, etc. you want to copy the function to.
  2. Click on the link “Copy existing function” in the left menu.
  3. When you have clicked on the link, you will see a list of the course sections/course section components/departments/programmes you can copy functions from (what is shown depends on where you are copying from).
  4. Select the department and semester, if applicable, and click on “Update”.
  5. Then click on the name of the course section, programme, etc. you want to copy the function from.
  6. Now the “Select function to copy” page will be displayed.
  7. Mark which functions you want to copy and click on the button “Copy”.
  8. When the functions have been copied, they will be shown in the menu, with a (D) for draft. Also, a confirmation page will be shown with a list of the functions copied.

Please note: Once copied all functions have a “draft” status. Open the function and select “Edit” to change this status. Certain functions will require more information, since everything cannot be copied.


Restore deleted functions

Deleted functions go to the recycle bin in the menu. It remains in the recycle bin for seven days and can easily be restored.

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Examination registration

Student Portal’s new service for examination registration supports anonymity from registration through result reporting.

Examination registrations are shown under the tab Education > Compilation of > Examination registrations and under the link Examination registrations on the respective course and course section page.

Logged-in students see their examination registrations via My Studies > Examination registrations.

A new examination registration is entered via a course or a course section and can only be used for courses that have an examination code.

More information about Examination registration is available under the Help tab.

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Display as student

A logged-in administrator/teacher can choose to see Student Portal from a student perspective. In that case, the course section page at hand and other parts of Student Portal will be displayed as seen by a fictitious student.

The following display options are possible:

  • Registered student
  • Student admitted
  • Non-logged-in student

To open Display as student

  1. Select which course section the student is to be registered/admitted for by opening the start page of the course section.
  2. Click on the button Display as student (directly under the name of the course).
  3. The window Display as student shows information about which course section has been selected and that the student is registered for the course.  
  4. Via Settings it is possible to change the group the student belongs to and to change the display option registered to admitted or non-logged-in student.

Please note that the student is only registered/admitted for one course at a time. The administrator can switch to another course section by returning to administrator view (closing student view), selecting a new course section, and clicking on Display as student.

Display as student: Joint section

To view a joint section from a student perspective you must open Display as student via any of the course sections involved. You can also see what it looks like for a student belonging to a joint section group by selection the group via Settings.

Settings for student view

Via Settings it is possible to select whether the student is to be registered, admitted, or not logged in.

Next to the alternative Registered student it is possible to select which group the fictitious student is to belong to (if the course section selected has groups). A student in a group sees functions that have been restricted to the selected group as well as functions without group restriction.

Tip: Switch type of student while you are on the start page of the course section. If you are on a page that is only displayed to a registered student and try to switch to a admitted student (or the reverse) an error message will appear, because you are not authorized to see that page.

Always click on Update to activate the new settings.

To close student view

Click on the button Close student view in the upper right-hand corner of the window Display as student to return to administrator view.

Functions and services

Display as student provides a picture of what Student Portal looks like to a fictitious student. As a fictitious student you cannot see content that is personal and related to a certain student – which in turn affects the content of certain functions. Since the fictitious student lacks any registration in Uppdok, services that are dependent on such information will be affected. Information about what is affected is shown in connection with the respective service and function.

Please note that:

  • The Send email button on the list of participants for a course is not visible to a fictitious student even though it is displayed to a registered student.
  • The My profile tab is not displayed at all since the fictitious student has no personal information.
  • The News and Webmail tabs display content relating to the logged-in administrator, but logged-in students see the same tabs.
  • The Start tab: major parts of the content are personal and cannot be displayed for a fictitious student.
  • The Discussion forum function cannot be displayed from a student perspective. On the other hand, it is possible to preview a forum via the administrator view, as they are very similar. The only difference between the views is that students do not see the icons for deleting a subject and a comment. Nor can students choose to label a subject they create a subject – something the administrator can do.


Course- joint section- and programme information

Administrators and teachers can add content to the course section page, joint section page and programme page. For example it is possible to insert links, images and videos, which then appears on the current page.

Note that the information will be shown publicly, ie without login.

Add course information / course section / programme information

  1. Open the course section page / joint section page / programme page
  2. Click on the Add course information / Add joint section information / Add programme informaton button
  3. Enter information in Swedish in the upper editor and information in English in the lower editor
  4. Click on Save

If you add joint section information, the content will be shown on the start page of each respective course section included in the joint section. If there is course section information on the course section page, the joint section information will be shown above the course section information.

Tip: If you want to see what the page looks like to students, click on the Display as student button under the course name.

Add content

You enter tables, lists, links, images, videos via the editor’s icons.

Tip: It’s possible to enlarge the editor by clicking on the Maximize icon or by dragging the lower right-hand corner of the editor.

Add and edit text

  1. Select the text you want to edit.
  2. Use available icons to change the appearance of the text.
  3. Click on Save.

Please note: If you are copying text from Word, use the icon Copy content from Word.

Inserting links to documents

You can upload various kinds of documents to the page that you can then create links to. It may be easier to link to a file in a Document collection.

If you have a document on your computer, you can upload it to the page. Bear in mind that it should not be too heavy.

  1. Click on the Insert link icon.
  2. Click on the Browse server icon.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the document on your computer. Select multiple files if you want to upload several at once. Permissible file formats are pdf, zip, doc, docx, ppt, pptx, txt, xls, xlsx, odt.
  5. The uploaded document will be shown in the file library.
  6. Click on the document.
  7. Click on OK.

Insert link

  1. Select the name of the link.
  2. Click on the icon Insert link.
  3. Fill in the address in the field for the link address (url) and click on OK.
  4. Click on Save.

Insert image

If you have an image on your computer, you can upload it to the web page. Bear in mind that it should not be too heavy.

  1. Click on the Insert image icon.
  2. Click on the Browse server icon.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the image on your computer. Select multiple images if you want to upload several at once. Permissible file formats for images are gif, png, jpeg and svg (max 15 mb).
  5. The uploaded image will be shown in the file library.
  6. Click on the image.
  7. Enter alternative text, size and justification.
  8. Click on OK.

Double-click on an inserted image if you want to change its properties.

To remove an image you have inserted on the page, select it and click on Enter.

If you also want to remove it from the file library for the page, first open the file library. Then right-click on the image and select Delete.

Insert math

  1. Click on the icon Insert math.
  2. Write your TeX in the text area.
  3. Click on OK.

Insert Flash

Flash is often used to add animation and interactivity to web pages. Please note that the user must have the plug-in "Adobe Flash Player” to view a flashmovie (swf).

  1. Use the cursor to place the Flash where desired.
  2. Click on the icon Insert Flash.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select flash (swf) on your computer. Select multiple images if you want to upload several at once (max 15 mb).
  5. The uploaded file will be shown in the file library.
  6. Click on the flashmovie.
  7. Enter size.
  8. Click on OK.

Insert video

  1. Use the cursor to place the video where desired.
  2. Click on the icon Insert video
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the video on your computer. Select multiple images if you want to upload several at once. Permissible file formats for videos are mp4v, mpg, mpeg, ogv, mp4 (max 15 mb).
  5. The uploaded videos will be shown in the file library.
  6. Click on the video.
  7. Enter size.
  8. Click on OK.

Insert audio

  1. Use the cursor to place the sound where desired.
  2. Click on the icon Insert audio.
  3. The web page’s file library will be displayed.
  4. Click on the Upload file button. Select the video on your computer. Select multiple images if you want to upload several at once. Permissible file formats for videos are mp4a, mp3, oga, mp4 (max 15 mb).
  5. The uploaded videos will be shown in the file library.
  6. Click on the video.
  7. Enter size.
  8. Click on OK.

File library

A web page can contain documents, images, videos, and audio files. All uploaded files are gathered in the file library for the web page. Open the file library by clicking on Insert image/link/video/audio > Browse server.

The file library always includes a main folder, but you can create folders of your own.

Create folder

  1. Open the file library
  2. Right-click on the main folder and select New folder.
  3. Enter a name.
  4. Click on OK.

Change name of folder

  1. Open the file library.
  2. Right-click on the folder and select Rename.
  3. Enter a new name.
  4. Click on OK.

Delete folder

  1. Open the file library.
  2. Right-click on the folder and select Delete.
  3. Click on OK.

Change name of file

  1. Open the file library.
  2. Right-click on the file and select Rename.
  3. Enter a new name.
  4. Click on OK.

Delete file

  1. Open the file library.
  2. Right-click on the file and select Delete.
  3. Click on OK.

Download file

  1. Open the file library.
  2. Right-click on the file and select Download.
  3. Click on OK.

Content in Swedish/English

The web page editor has two tabs – one for Swedish and one for English. To create content in English, click on the English tab (and vice versa). All information included there will be shown once the user has selected English as the language for Student Portal.

If you haven’t entered any content in English, the Swedish content will be shown.

You can test what is displayed on the page yourself by switching languages in Student Portal.

Edit course / course section / programme information

  1. Click on the Edit course information / Edit joint section information / Edit programme informaton button
  2. Change the content on the page
  3. Click on Save

Delete course/course section/programme information

  1. Click on the Edit course information / Edit joint section information / Edit programme informaton button
  2. Click on the Delte button
  3. Click on Save

Flexible menus

Via a flexible menu teachers and administrators can create a menu structure consisting of menu blocks and functions in any order. In this way the menu can mirror the structure and instructional flow of the course.

If the flexible menu is not activated for a course section or programme, all functions are shown in alphabetical order and grouped by function in set menu blocks – a so-called classic menu.

Feel free to try out the flexible menus in the Student Portal demo environment, see the tab Help > Try Student Portal.

Bear in mind that:

  • Nothing is saved automatically. Remember to click on Save often.

Activating a flexible menu

It is possible to activate a flexible menu for course sections, course sections components, programmes and departments.

  1. Open the relevant course section, course section component, programme or department page,
  2. Click on Edit menu (under the trash bin in the menu)
  3. The buttons Save, Cancel, Create block and Show icons will then appear. If the menu already has functions, these too will be shown.
  4. Click on Save to activate the menu.
    If you do not want to activate the menu, click on Cancel.

Once a flexible menu has been activated, new functions wind up at the bottom of the list of freestanding functions – that is, above any menu blocks. Thereafter the teacher/administrator can move them anywhere in the menu.

Flexible menu for joint course sections

If you activate a flexible menu for a joint course section, it will be displayed only to teachers and administrators (since students never see the joint course section page). To make it visible to students, you need to copy the menu structure to the course sections/course-section components that are included in the joint course section.

Here’s what you do:

  1. Set up all the functions that are to be shared in the joint course section.
  2. Activate flexible menu on the joint course section page.
  3. Create the menu structure you prefer and save the menu.
  4. Open one of the course sections included in the joint course section.
  5. Click on Copy existing function in the menu.
  6. In the list that appears, choose the joint course section where you activated the flexible menu.
  7. Mark "Copy menu" (you don’t need to select the functions) and select "Copy".
  8. Now all the functions for the joint course section will be shown above the new menu blocks that are blank.
  9. Click on "Edit menu" and place each function in the right menu block. Don’t forget to save the menu.
  10. That’s all. If the joint course section contains more course sections, repeat steps 8 – 10 for these course sections.

Moving functions

Functions in the menu can be moved up and down within and between menu blocks, as well as sideways. This makes it possible to create a clear menu structure.

Moving functions in the menu structure

It is possible to move a function within a menu block or between menu blocks. You can also move a function so it is placed above the menu blocks.

  1. Click on Edit menu.
  2. Drag and drop the function anywhere you want.
  3. Click on Save.

Moving functions sideways

  1. Click on Edit menu.
  2. Click on the icon for right or left indent to the far right of the function.
  3. Click on Save.

Icons in the menu

You can choose whether or not to have icons for menu options.

  1. Click on Edit menu.
  2. Click on Show icons/Hide icons.
  3. Click on Save.

Menu blocks

Each menu block has a mini-menu for editing the menu block. With this you can change the name, change the colour, move and delete the menu block. Remember to save your changes when you are finished.

Creating menu blocks

  1. Click on Edit menu.
  2. Click on Create menu block.
  3. A menu block will be shown with the name Menu block.
  4. Click on the menu icon on the far right and select Change name.
  5. Enter a name in Swedish and in English and click on OK (in some browsers you need to double-click on the OK button).
  6. Click on Save.

Changing the name of menu blocks

  1. Click on Edit menu.
  2. Click on the menu icon for the menu block and select Change name.
  3. Enter a name in Swedish and in English and click on OK (in some browsers you need to double-click on the OK button).
  4. Click on Save.

Changing the colour of a menu block

  1. Click on Edit menu.
  2. Click on the menu icon for the menu block.
  3. Click on Select colour and choose a colour.
  4. Click on Save.

Moving menu blocks

Menu blocks can be moved. You do this by dragging and dropping them anywhere or by clicking on Move up/Move down in the mini-menu for the menu block.

Removing a menu block

  1. Click on the menu icon on the far right of the menu block.
  2. Select Remove.
  3. The whole menu block will disappear.
  4. The functions that existed in the menu block will automatically be moved to the course section’s freestanding functions that do not belong to a menu block.
  5. Click on Save.

New functions

When a flexible menu is used, new functions wind up at the bottom of the list of freestanding functions – that is, above any menu blocks. Thereafter the teacher/administrator can move them anywhere in the menu.
If a classic menu is being used, the function winds up in the function’s menu block and is arranged in alphabetical order.

Functions for joint sections

Functions for joint sections automatically wind up in the list above freestanding functions for the course sections that are included in joint sections and have a flexible menu. The teacher/administrator can then move them anywhere in the menu.

Please note that it is not possible to create menu blocks and move functions on a joint section; this always needs to be done for each respective course section.

Functions at the course level

Functions at the course level always wind up automatically on the list of freestanding functions on course sections that have a flexible menu. The teacher/administrator can then move them anywhere in the menu.  

Functions at the departmental level

All functions at the departmental level are shown at the bottom of the menu under the menu block Information from the Department. This menu structure can only be edited at the department by a department administrator.
It is possible to activate the menu at the departmental level and move functions up and down and sideways to create a clearer menu structure, which will then be shown on the respective course section pages. On the other hand, it is not possible to create menu blocks or change the name of the menu block Information from the Department. Nor is it possible to copy a menu structure between different departments.
It is possible to choose to display icons in the menu on the department page. This only goes for administrators – if the icons are to be visible to students, this option must be selected on the respective course section pages.

Menus on course section component pages

It is possible to activate a flexible menu on course section component pages. It functions in the same way as on a course section page.

Copying a menu structure

It is possible to copy a menu structure (with or without functions) from one course section to another. Please note that it is only possible a menu structure from a course section that has a flexible menu to a course section that does not have a flexible menu.

If, for example, you have activated a flexible menu for the course section English A, spring 2014 and want to use the same menu structure for English A, autumn 2014, you can do so as long as you have not activated a flexible menu for the autumn course section, as it is impossible to have two flexible menus at the same time. This applies only to copying a menu structure. It is always possible to copy functions, regardless of what type of menu the course section has.

  1. Open a course section that does not have a flexible menu activated.
  2. Click on Copy existing function.
  3. From the list of course sections shown, select a course section that has a flexible menu.
  4. Check the box Copy menu that is shown under the Menu heading (above Functions)
  5. If you also want to copy functions, select them from the list of functions. Functions that are included in a menu block will retain their places.
  6. Click on Copy.
  7. Confirm the copying.
  8. You will now see the menu blocks and any selected functions on the course section page.

Functions on another level do not retain their places in the menu but rather wind up at the bottom of the list of freestanding functions. Thereafter the teacher/administrator can move them any where in the menu. This applies to functions at the course level that are inherited down to the course section level, functions at the course section level that are inherited down to the course section component level, and functions at the programme level that are inherited down to the programme specialisation level.

It is now possible to remove the flexible menu and return to the classic menu. Please note: This action can not be undone and the entire menu structure will disappear. Feel free to try out the flexible menus in the Student Portal demo environment, see the tab Help > Try Student Portal.

List of participants with email

Information about course participants (students registered for a course) is fetched from Uppdok.

Shown here are email addresses to students who have indicated under the tab "My profile” that their email addresses may be displayed. Both administrators/teachers and students can use the list of participants to email course participants.

Help for administrators

About the list of participants

Information about course participants, that is, students registered for a course, is retrieved from Uppdok.

The list of participants for a course section is automatically updated with newly registered/deregistered students via Uppdok. In Uppdok you can identify re-registered students who do not have the right to attend classes but will be taking a part of the examination. The Student Portal shows this information from Uppdok on the list of participants. The student also receives this information via his/her interface.

If there are multiple course sections during the semester, the administrator has to transfer any re-registered students to the right course section by complementing the list of participants.

The list of participants contains the student's name, civic registration number, and email address. The student's group designation within the course is also shown on the list.

Columns in list of participants

You can select what information about participants you want to display, such as name, civic registration number, group, programme specialisation and semester registered. Click on Display list’s columns to mark which columns you wish to show. You can also search for a student, programme, etc. via the search function for the list of participants.

  • Name
    The student's name is a direct link to the Student history of the current student.
  • Civic registration number
  • Adjust
    If the participants list is complemented with re-registered or exchange students, they are indicated in the Adjust column with an X.
  • No teach.
    The department can mark in Uppdok that re-registered students are not entitled to take part in class. If the student has such a mark, it will be shown in this column. Students who are not entitled to take part in class are not included on the list of participants for the functions Progress, Assignments, Groups, and Topic selection, nor do they see these functions on their course pages. On the other hand, students can access material and information uploaded for the course and can see the functions Discussion forum, Document collections, Course evaluations, Links, Messages, Ping Pong links, Schedule links, and Content pages. Students can also see any examination events and can register for examinations.
  • Prog. spec.
    The student's programme specialization, if applicable, is shown here.
  • Group
    The student's group, if applicable, within the course is shown here.
  • Reg. semester
    If a student is not registered for the course section’s starting semester, it will say in the “Reg. semester” column what semester the student registered for the course for the first time.

Email to students

Since January 2017 all students at Uppsala University are offered an Office 365 account including Microsoft’s email service.

The student’s email is hosted by Outlook.com, where they receive an inbox with 50 GB of email space. They reach their email via links from the Student Portal or by visiting https://outlook.com/student.uu.se where they log on with their student email-address "firstname.lastname.1234@student.uu.se" and Password A.

Students can configure their email in various ways, e.g., create an autoreply or set up forwarding to Gmail, Hotmail or another email address.

Messages sent to a student email address, for example, from the Student Portal, go directly to Outlook at Office 365 or is forwarded to the private email address, if the student has made that configuration.

Office 365 also includes a number of tools and services which can be used for student collaboration. Students can also download the Office package to their own computers.

Read more about Office 365.

The Portal user at the department can send email to students in a course section and to groups within this course section. This is done from the List of participants or from Group. The user can choose studievgl@inst.uu.se, he/she can select it as the sender address. The recipient gets the letter as an email in his/her usual "In box”.

You can send email to individual students or all students on the list. Please note: When you add new recipients, the email address must be separated by a semi-colon, ”;”.

If the student does not have an email address, it is because the student has not yet acquired a student account at the university (account in UpUnet-S). If so, the text "No student account” will appear in the email column. When the student has indicated that she/he does not wish to appear in the email catalogue, the address will not be shown in the Student Portal, but you can still send email to her/him.

It is possible to add attachments to an email.

Email to all

You click on the link "Send email to all” if you want to send email to all participants.

Email to some

To send email to some of the participants, you mark the box next to their names before clicking on the button "Send email to those selected”.

Email to one student

You can also click directly on a student's email address if you want to send email to this single student.

Reregistered students

A reregistered student has access to everything in the course and is included in Group divisions, Progress, and Assignments. The course is displayed under Current courses but students can also access their old course page under Incomplete courses.

Complement the list

If the course has only one course section during the semester, re-registered students are automatically transferred to this section,

If there are multiple course sections during the semester, the administrator has to transfer any re-registered students to the right course section by complementing the list of participants. The link "Complement the list of participants” will then be visible to the administrator. Re-registered students who have not been transferred to any of the course sections will not have access to course information in the portal.

An example:
The course is offered full-time and half-time/distance during the semester. Re-registered students must be marked either as participants in the full-time course or as participants in the half-time/distance course.

Recommended routines for reregistration

  1. Reregister the student in Uppdok.
  2. If the course has multiple course sections in the same semester, you will have to supplement the list of participants with the reregistered student in Student Portal, otherwise the student will not see the course page.
  3. Transfer the status of any Progress elements for the reregistered student (from previous course sections) to Progress for the current course section. You may want to write a comment that you transferred the status from earlier course sections so the student/teacher will know. Remember that you can make use of Student history to see which status applies to each respective element and course section.
  4. Transfer the status of any Assignments for the reregistered student (from the previous course sections) to the new Assignments of the current course section.
  5. Inform the students that the reregistration has been completed and that s/he can find all information about the course in the current course section. A shortcut to the course is shown on the student’s start page under Current course.

Tip: It’s possible to see in what semester the student was registered for the first time in Progress (choose to display the column “Registered semester”). It will then be easier to bear in mind that a student has been reregistered and that the student may have Progress elements from another course section. You can also search for a student via Student history to get an overall view of the student’s Progress, Assignments and Groups for each respective course section.

Reregistered students with limited access to the course page
In Uppdok you can specially mark those reregistered students who are not supposed to take part in class instruction but only complete part of the examination, that is, take an exam. You do this by marking the student with a group in the course “TENT”. Student Portal displays this information from Uppdok on the list of participants for the course section with an x in the column “No classes.”

Students with such a mark will not be included in the list of participants for the Progress, Assignments, Group division and Subject selections functions, nor will they see these functions on their course pages. On the other hand, they can access material and information set up for the course. For example, the student will see messages from teachers, discussion forums, Document collections, course evaluations, links, Ping Pong links, timetable links and webpages. They can also register for exams.

Points 3-5 under “Recommended routines” in the above section do not apply if the student is marked as “EXAM” in Uppdok.  The teacher then continues to log the student’s status in Progress and Assignments for the student’s original course section that s/he was registered for the first time.

Advantages:
If a student is reregistered without a right to attend classes, the student will not be assigned double Progress and Assignments functions. The student’s status for various Progress elements/Assignments thus do not need to be transferred from the first course section to the new course section.
If the teacher/administrator subscribes to an Assignment from a course section, they see directly whether the student has submitted an assignment. The teacher gets a link to the right course section and assignment via email.

Recommended routines for reregistration of students who are to have access only to course material in Student Portal

  1. Reregister the student with the group code “TENT” in Uppdok.
  2. The student will be marked as “No classes” in the list of participants for the course section in Student Portal (please note that this marking will not be appear in the list of participants until the following day).
  3. Inform the student that s/he can access all course material, information from the teacher, etc. for the course but that Assignments are to be submitted via the course section where s/he was registered the first time. That is also where the student will see her/his Progress in the course. The new course section will be shown on the start page under Current courses and the old course section can be reached via My studies > Incomplete courses or by clicking on “You are logged in as…”
  4. Add a subscription to the Assignments that are in place for the course section the student was registered for the first time (so you will receive messages when the student submits work).

Admitted students

You can list persons who have been admitted to the course but have not registered. This list also shows students admitted to a programme/programme specialization.

Display of conditions for admitted students
Students can sometimes be admitted with conditions. Teachers and administrators can see, from the list of admitted students, which students have been conditionally admitted and what condition must be satisfied.

  1. Open the list of admitted students.
  2. Click on Show list columns.
  3. Select Conditions to see the conditions in the list.

Course registrations
The column “CR” shows when the student has registered via the Student Portal but has not yet been registered in Uppdok.

Admitted students to a programme

The programme/specialization starting page contains the link “Admitted students”. The list shows students admitted to a programme/programme specialization for the current and following semester.

If the student has applied for the same programme/programme specialization both semesters, the latest semester is shown. A blank email field indicates that the student has chosen to hide his/her email address.

Attendance list/Bulletin list

From the list of participants, you can generate attendance lists and bulletin lists. The administrator indicates whether the list should include civic registration numbers and email addresses. You can set up any number of columns for the list by entering the desired number and updating the list.

FAQ for the list of participants

Why is the student missing from the list of participants?
The student is not registered or has not been transferred to the list of participants if the registration is a re-registration. Contact the person in charge of Uppdok at the department for help.

Why are there too many students on the list of participants?
The course was not reported to Uppdok as filled. Contact the person in charge of Uppdok at the department for help.

Up

Examination registration

The Vice Chancellor has decided that coded hall examinations must be implemented throughout Uppsala University. Read the decision.

Student Portal’s service for examination registration supports anonymity from registration through result reporting.

Help for administrators

About examination registration

Examination registration with results codes

About examination registration

Examination registrations are shown under the tab Education > Compilation of > Examination registrations and under the link Examination registrations on the respective course and course section page.

Logged-in students see their examination registrations via My Studies > Examination registrations. The link to this page is also displayed on the start page. The examination registrations are no longer available on the student course pages.

A new examination registration is entered via a course or a course section and can only be used for courses that have an examination code. You can set up two examination registrations for the same day for the same examination code if one is to take place in Visby and the other in Uppsala.

When a test in several different courses is administered via the same examination, you can link together course codes and examination codes in a results code. Examination registration with results codes

Compilation of Examination registrations

This overview shows a compilation of the activated examination registrations in the Student Portal for the selected department.

The column Course name links to the course that the examination registration is connected with.

The column Exam. name and the column Edit links to Edit examination registration.

The column Registered/Passed shows the number of registered students and the number of students who have passed the examination. To see the list of students registered, you click on the link in this column. Only a department administrator can see this list if the examination registration is anonymous.

Anonymity

Here is how anonymity is secured from examination registration to the reporting of results:

  1. The administrator sets up an examination registration via course/course section and marks that it is to be anonymous.
  2. The logged-in students see their examination registrations on their start page and can register and deregister up to the deadline for registering. When students register, they receive a code, which is shown in the Student Portal.
  3. Only the department administrator sees registered students, their civic registration numbers, and their codes via the examination. Once the registration deadline has passed, the list Students registered (PDF), is automatically transferred to the place where the examination is to be held if the Buildings Division's facilities are used. If the examination is held somewhere else, the department must deliver the list to the examination hall according to routines laid down by the faculty board/department.
  4. Four days before the examination date, the system sends out an email message to registered students. The message contains information about the examination and their personal code.
  5. The students take the examination and enter their codes on the examination.
  6. The teacher grading the examination sees only the code entered by the student.
  7. The list of examination registrations can be used as a basis for reporting grades. If the list is marked as “Web” in Uppdok, it will be shown as a list of results in the Student Portal. The list displays only the code for each student.
  8. A teacher with the role of ”grading teacher” can now fill in the grades via the Student Portal, mark the list as “Done,” and send it in to Uppdok.

Please note: In the new system the administrator indicates when the examination opportunity is to be blocked for registration (12–4 days before the examination date). Registration should be blocked 12 days prior to the examination date, so the department will have time to reserve the right number of places in the examination hall.

Add examination registration

  1. Open course or course section.
  2. Click on the link Examination registrations in the menu. Existing examinations will be displayed.
  3. Click on the link Add an examination registration.
  4. Select examination type.
  5. Enter the date for the examination and when the examination begins and when the examination ends (starting and concluding time).
  6. Select the examination code. The examination codes for the course are retrieved from Uppdok. If the course lacks examination codes, the checking of examination sets must be enabled.
  7. Select place (Uppsala or Visby). It is possible to create two examination registrations that take place on the same date if one takes place in Uppsala and the second takes place in Visby.
  8. Enter the venue for the examination. If the examination is to take place in Uppsala, you can select among the Buildings Division examination halls in the dropdown menu. If any of these examination halls are to be used, the hall must be booked. You can also select "Own locale", but in that case registration lists will not be automatically sent to the examination hall. If the examination is to take place in Visby, enter the venue in the free-text field.

  9. Enter how many places have been booked in the hall (visible only to the administrator and is optional). If the number of students registered exceeds the number of places booked three days prior to the deadline for registration, Student Portal will send an email to the administrator who created/most recently updated the examination event and to any email addresses that might have been linked to the examination event.
  10. Indicate whether the examination is to be anonymous or not.
  11. Fill in the registration period. For the department to have time to reserve the right number of places in the examination hall, it is important to set up the examination registration in plenty of time before the examination and to set a registration deadline of 12 days prior to the examination date.
  12. Message to students. Students will see the message when they register for the examination in the Student Portal. The same message will also be enclosed in the email message that the registered student receives when the registration deadline has passed. The date, place, time, and anonymity code will also be sent.
  13. Fill in email addresses to administrators/teachers who want information about the examination registration (four days before the examination date the system sends out an email with information about the examination registration to the administrator who last updated the examination registration.)
  14. Click on Save.

Checking set of examinations

Information about what examinations are current for the course is retrieved from Uppdok. If there are no sets of examinations entered for the course a department administrator must take away the checking of examination sets. This is done by removing the mark in the "Checking a set of examinations”.

Please note: Deleting the checking function for examination sets for examination registration will require a manual check in Uppdok for students’ examinations within a course before grades for a whole course can be reported.

Students registered

To see the list of students registered, you click on the link in the column for Registered/Passed. Only a department administrator can see this list if the examination registration is anonymous.

Please note: The person who will be correcting the examinations should not deal with lists of students registered or work with this information in the Student Portal or in Uppdok for the examination event at hand.

The list shows the students’ anonymity code, name, civic registration number, email, programme specialization (if any), registration semester and if the student has passed the exam.

The administrator can add students up to four days before the examination date regardless of the registration period. It is possible to remove students up to the examination date. This list is used as a basis for reporting grades.

Reg. semester: If a student is not registered for the course section’s starting semester, it will say in the “Reg. semester” column what term the student registered for the course for the first time.

Pass: A student who has registered to take an examination before a passing grade has been reported in will be marked in the list as a Pass. For example, this might happen if the student has registered to take a regular examination and also a make-up examination. Students with Pass will be removed from the pdf by the system before the list is sent to the examination hall.

The link Students registered (PDF) displays the list of students who have registered and haven’t passed the exam. This PDF contains information about the examination event, the students’ names, civic registration numbers, and codes. If the examination is taking place in an examination hall belonging to the Buildings Division, the list of students registered will be sent to the examination hall automatically. If the examination is taking place in other premises, the department must deliver the list to the examination hall according to routines laid down by the faculty board/department.

Email about the examination registration

If the number of students registered exceeds the number of places booked three days prior to the deadline for registration, Student Portal will send an email to the administrator who created/most recently updated the examination event and to any email addresses that might have been linked to the examination registration.

Four days before the examination date the system sends out an email to registered students. The message contains information about the examination registration and the students’ anonymity code. The system also sends out an email with information about the examination registration to the administrator who last updated the examination registration.

Add a registration for a student

Students you add to the list must have a registration for the course. It is also checked that the student does not already have a passing grade for the examination code in question.

Remove a student’s registration

You can remove one or more students from the list. Mark the box next to the student(s) to be removed and click on the button Remove selected students.

Email

You can send email to the students registered also after the registration deadline has passed.

Edit examination

You can only change type of examination, message and cancel an examination if the last day of registration has passed. If students have registered, you cannot change the date of examination.

  1. Open the page with the compilation of Examination registrations.
  2. Click on the name of the examination in the column Examination name or via the link Registrations.
  3. This opens the page Edit examination.

Information about the time the change was made and who made it is saved and displayed in the administrator’s interface.

In exceptional cases, Student Portal staff may change the time and venue for an examination – even after the deadline for registering has passed and up to four days before the examination date. Please contact the support staff for more information.

Cancelled examination opportunity

If an opportunity to take an examination has been cancelled, you mark this in a box on the page Edit examination. Information that an examination is cancelled will then be displayed to students, and an email message will be sent to students four days.

If the examination is cancelled after the email has been sent, the students must be informed manually.

Remove examination registration

You can remove an Examination registration whenever you wish. The link will disappear directly from the student interface as well. This is done via Edit examination. Please note: It is impossible to remove an examination registration when students are already registered.


Examination registration with results codes

When a test in several different courses is administered via the same examination, you can link together course codes and examination codes in a results code.

The advantage is that the department does not have to add separate examination events for each respective course and examination in Student Portal. It is sufficient to add one (1) joint examination event with the help of the results code.

In Student Portal the administrator adds the examination event as usual, but instead of course and examination you enter only the results code.

The purpose of results codes

New results codes

Changing and deleting results codes

Searching for results codes in Uppdok

Adding an examination event with results code in Student Portal

Compiling examination registrations with results codes

Registering for examinations

Reporting results with the help of the results code

The purpose of results codes

When a test in several different courses is administered via the same examination, you can link together course codes and examination codes in a results code.

The results code can be used in setting up examination events in Student Portal and in reporting results in Uppdok or in Student Portal.

In other words: when students who are registered for different courses take the same course component and take the same examination, students can register for the same examination event with the help of the results code.

The advantage is that the department does not have to add separate examination events for each respective course and examination in Student Portal. It is sufficient to add one (1) joint examination event with the help of the results code.

Students who are registered for one of the courses covered by the results code and who do not already have a passing grade for the course and examination can register for the examination.

In the next step, in reporting results with the help of the results code, Uppdok will sort out the students’ respective course affiliation and ensure that the results are recorded for the right course and examination for each student.

New results codes

The Uppdok office enters results codes in Uppdok at the request of the department. The department informs the Uppdok office of what courses and examinations are to be covered by the new results code.

The courses covered may belong to different departments.
All examinations included must have the same grading scale, even if the courses do not.

The results code is 6 characters in length and consists of numbers and/or letters.
The results code is not linked to one semester or one department.

An example:

Results code: R12345

Course: 1MX001
Examination: 1000

Course: 1MX460
Examination: 0120

Course: 1MX963
Examination: 2002

Changing and deleting results codes

You cannot delete the code or cut a course/examination included in it if the department has uploaded an examination event with the results code in Student Portal. The same is true if results are in the process of being reported via the results code in Uppdok or via Student Portal. On the other hand, you can always add courses and examinations.

Searching for results codes in Uppdok

Via the function KA17 in Uppdok, you can search for and view information about results codes.

Adding an examination event with a results code in Student Portal

In Student Portal the administrator adds the examination event as usual, but instead of course and examination you enter only the results code.

Open a course page covered by the results code.

Click on Examination registrations with results code in the left menu.

The compilation will be displayed. Click on the link Add an examination event with results code.

Fill in the information about the examination event.

Add a results code by clicking on the link Select next to the results code field. A list of available results codes will be displayed. Click on the name of the results code.

Fill in the other information and click on Save.

Read more about examination registrations in Student Portal via the tab Help > Administration of studies > Examination registrations.

The following controls are performed:

The administrator must be authorized for a department behind one of the courses covered.

The administrator cannot enter multiple identical examination events with the same results code and the same date.

Compiling examination registrations with results codes

Examination registrations with results codes are displayed under the tab Education > Compilation of > Examination registrations with results codes and under the link Examination registrations with results codes on the respective course pages if the course is covered by a results code.

The compilation displays examination events with a results code at a department or a course. Here you can see, for example, when an examination takes place, how many students are registered, and when the examination is to be blocked for registration.

You can search for an examination event by entering a time interval or a results code.

The column Courses/examinations included shows what courses and examinations are covered by the results code.

The column Registered/passed shows the number of students registered and the number of students who have passed the examination in question after registration was closed. Registered/passed links to examination registration, which displays students registered. There the administrator can also send email,  and add and remove students. Only the department administrator sees this link.

The link Edit examination event to the far right opens an existing examination event, where changes can be made regarding time, place, and status, etc.

Registering for an examination in Student Portal

Registering for an examination that was set up with the help of a results code is just the same as registering for other examination events. Logged-on students view their examination registrations via the tab My studies > Examination registrations. The link to this page is also displayed on the start page.

Read more about examination registrations in Student Portal via the tab Help > Administration of studies > Examination registrations.

The following controls are performed:

The student can only be registered for one of the courses covered by the results code. A student who has registrations for several of the courses covered cannot see the examination event and cannot register. The reason for this is that, in the next step, reporting results, Uppdok would not be able to know which course the result applies to.

The administrator must be authorized for a department behind one of the courses covered to be able to add/remove registrations.

Reporting results with the help of the results code

In Uppdok you select the alternative “Entering grades with results codes” in function RS01.

Via “Search registrations” you create a database for the results list.
Please note: You cannot search for registrations for one of the courses covered by the results code in Uppdok; rather, “Search registrations” for examinations functions only for the entire results code itself.

The authorization control differs between the set-up of examination registration in Student Portal and reporting results in Uppdok/via Student Portal. In reporting results it is not sufficient to be authorized for one of the courses covered by the results code.

There are three alternatives for functioning authorization in reporting results in Uppdok:

  1. the user is authorized for all departments covered by the results code
  2. the user is authorized for all courses covered by the results code
  3. the user is authorized for examinations within the courses that belong to another department covered by the results code by examinations being tagged with the user’s department

 

The link to your examination registration(s) is shown on the start page via the link Examination registrations and in the menu under the tab My studies > Examination registrations. It gives you information about each examination and you can register/de-register up to the deadline for registering as well as the anonymity code for the anonymous examination(s).

Remember to take your code with you to the examination and enter your code (instead of your civic registration number) on the examination.

The examination is for the course shown.

  • You can register and de-register until the registration deadline has passed.
  • Registration is normally blocked 12 days before the examination but this can vary, the registration deadline date is displayed in relation to the examination registration.
  • The status of your registration is shown as "registered” or "not registered”.
  • After the registration deadline and the once the registration is blocked, you will receive an email message confirming your registration. The letter contains information about the examination date, time, place, and your examination code (if the department has anonymous examinations).
  • If you already have a passing grade for this examination, you cannot register for the examination.

Registration

  1. Click on the button Register.
  2. You will receive a confirmation You are now registered for the examination.

Removing a registration

You can remove your registration if you have changed your mind and cannot take the examination.

Click on the button Remove registration.

You will receive a confirmation Your registration for the examination has been removed.

Joint sections

Two or more course sections/course section elements that are scheduled to coincide during the semester can be defined as a course section that is internal to the portal, a joint section. This means that two or more course sections/course section elements can have the same Document collection, Forum and so on.

Joint sections are treated the same as any course section in the portal. Joint sections have no course code and therefore cannot be sorted by course; instead, they are listed at the end of the list of course sections when sorted in the overview.

Each joint section has a joint section page. This page contains the functions set up for the joint section. Students never see a joint section page, instead they receive joint section information at her/his "course page”. Joint section functions reach all students in course sections that are included in the joint section.

The joint section starting page contains:

  • Information on what course sections are included in the joint section and links to these course section pages;
  • Current messages. The joint section page shows only messages that are posted on a joint section bulletin board that have the status "Portal” or "Portal and public” and have current date and time limits;
  • Links for setting up new functions;
  • Link for coping functions;
  • Link to recycle bin; and
  • Prepared functions appear in the menu.

The teacher can send email via a joint list of participants for the course sections involved. Joint course sections have the same functions as course sections apart from examination registration and course registration.

To set up a function for a course section, you must have the role of a department or course section administrator.

Students see the functions used for a joint section via any of the course sections involved. They see two lists of participants, one for the course and one for the joint section.

Create joint section

A joint section is created via the tab Education > Create joint section. Joint sections can be set up by the role Department administrator.

  1. Open the tab Education and click on the link Create joint section in the menu.
  2. Enter the name of the joint section.
  3. Mark what course sections are to be included in the joint section.
  4. Click on Save.

Please note: To be able to choose course sections from different departments the administrator must have authorization to work with these departments and select “All” at Selection of department.

Edit/remove joint section

Editing and removing joint sections is done via the overview where the joint section is included. The link to "Edit joint section" is found next to the name of the joint section. Joint sections have no course code and therefore cannot be sorted by course; instead, they are listed at the end of the list of course sections when sorted in the overview.

Please note: If you remove a joint course section, all functions and any content tied to the joint course section will disappear.

Degree certificate application

What you need to know when you apply for your degree certificate!

You cannot apply until you have received your final grades for all courses, and all courses have been registered in Uppdok. You can apply here in the Student Portal or via a paper application form. If you are applying for a degree under a previous qualification system, a degree in education or a third-cycle qualification, you will need to use a paper application form. If you have received a decision concerning credit transfer but these courses/credits have not yet been registered in Uppdok, then you will also need to use the paper form. For application forms and further information, see www.uu.se/examen.

Personal information
Enter your correct full name according to the records in the Swedish Tax Agency´s National Population Register under Name. If you are not in the National Population Register, your name must be the same as the name on your passport. Your degree certificate will be sent to you by registered mail, which requires you to show your ID in order to receive it. This means that you need to make sure the name matches your ID documentation.

Address
Enter the correct address under Address. This address is where your degree certificate will be sent.

Phone and email
Enter your phone number and email address where we can contact you.

Course and credit requirements
Mark the courses that are to be included in your degree. If the results of a course are missing, please contact the department/division at the higher education institution responsible for the course.

All degrees must comprise a specific number of credits earned. If the requirement is 180 credits then courses totaling this sum must be included in your degree. If it is not possible to attain the exact number of credits required, owing to the scope of the courses, a small number of surplus credits is acceptable. However, the number of credits earned must never fall short of the requirement.

Applications regarding 60-credit and 120-credit Master’s degrees
If you have a first-cycle qualification, a bachelor’s degree or a professional qualification comprising at least 180 credits from an higher education institution abroad, you must present the original document at the Examination Office before your Master’s degree can be issued.

Postgraduate Diploma in Specialist Nursing
In order to receive a Postgraduate Diploma in Specialist Nursing, you must send in a copy of your certificate of registration as a nurse.

Appended documents or supplemental information
If you have documents to append to your application, you can send them via email to examen@uadm.uu.se or mail them to: Examensenheten, Uppsala universitet, Box 256, SE-751 05 Uppsala. Please note that you should not send in certificates for any courses taken at Swedish higher education institutions.

When your application is sent

When your application is sent the option “Your application has been submitted” will be given. Only one application may be submitted for each degree. If you wish to supplement your application with further information, you can do so at examen@uadm.uu.se. Remember to include your personal identity number when you email us or send us a document. If we need to get in contact with you, we will use the email address and mobile number that you enter in your application.

 

Study results and grade transcripts

Students can see their registrations and study results via the Student Portal. It is listed under the My studies > Show registrations and Show study results tab.

Students can also request certificates of study results and certificates of registrations at the basic and advanced levels. You will receive the certificates in either Swedish or English including or excluding an explanation of the grading system electronically in a PDF format. Grade transcript requests are done under the My Studies > Request grade transcript tab.

Graduate transcripts can also be requested via the Student Portal.

 

Registration/Deregistration

If you wish to take the course you have been admitted to, you have to register for it. You always register for individual courses, even if you have been admitted to an entire programme.

Courses you have been admitted to are shown under the My studies tab.  If you have newly been admitted to a programme, the first course will be shown.  If you have been admitted to a package of courses, the courses included in the package will be shown. The name of the course is a link to the course page and registration.

Registration can be done via the Student Portal or via a roll call. You will find registration information on the course page.

At the beginning of all courses, departments record their registrations in the University system for documentation of studies, Uppdok.

CSN automatically receives information about registrations from Uppdok.

If, for any reason, you wish to de-register, you must report this to the department. If you de-register within three weeks of the start of a course, in most cases, you will be allowed to re-apply.

Student account

Admitted students at the University can open a student account. The account is free of charge and gives you access to all Web services and student network at the University.

You activate a student accout via www.uu.se/konto.

Please activate your student account as soon as possible!

This account will automatically generate your own email address. Departments send out information to their students via through their university email addresses. If you prefer to use an email address that is different from the one tied to your student account, you can have your email from this account, email from the student account can be forwarded to another address.

Send suggestions

This link gives you the chance to send comments, suggestions and requests for new functions to the Student Portal.

Comments and suggestions concerning new functions can be posted here.